Weybourne Parish Council

WEYBOURNE ANNUAL PARISH MEETING
3rd May, 2017. – Village Hall, Weybourne

MINUTES

Present: Councillors R.Woodhouse, W.Wood,, P.Floyd, P.Gallally, .R.Gallally, J.Rose, P.Taylor, – D.Young (NNDC), 20 members of the public, and the parish clerk.

As J.Rose had resigned as Chair to the Parish Council the meeting agreed that P.Gallally chairs the parish meeting.

1. Chairmans welcome and apologies for absence.
The Chair welcomed everybody to the meeting and received apologies from A.Crawford, M.Baker (NCC), and PCSO.Jonas.

2. Minutes of the meeting held 4th May, 2016
These were accepted as a true record.

3. Chairmans Annual Report.
Past Chair, Janice Rose, gave an annual report and spoke on the following :-
(a) It was a productive year with meetings well attended by councillors
(b) A.Crawford was co-opted following the resignation of long serving M.Rayner
(c) A satisfactory audit report for 2016 had been received.
(d) The precept for 2017/18 was fixed at £15,000.00
(e) A grant of £5,000.00 was given towards the village hall refurbishment
(f) A new bench seat had been installed in Station Road.
(g) Refurbishment of the bus shelter area was ongoing.
(h) The PC continues to maintain the churchyard, cemetery, playing field etc.
(i) The allotments have been well maintained
(j) The PC now maintains a website.
(k) Parking near the steam railway station remains a problem.
(l) Planning issues play a significant part at meetings; thanks to D.Young, NNDC
(m) Thanks to the Clerk for his guidance etc.
(n) Questions were invited from the meeting.

4. Parish Matters.
The Chairman invited questions and comments from the floor which included the following :-
(a) A parishioner enquired re councillors attendances and the Clerk stated that the minutes were the record.
(b) Concerns regarding what the PC was “actually doing” and the Chair stated that if people have concerns they should attend meetings.
(c) Further discussion re dangers at the steam railway bridge. The Chair stated that the PC was regularly talking to NCC Highways, the Police, and the Steam Railway Manager. It had been agreed that the Police, liaising with the Steam Railway, would “cone off” certain areas at busy times to improve safety.
(d) Concerns re the new Dong Energy Windfarm. Members had attended meetings at the NNDC offices and would be doing everything to alleviate the problems associated with the work for businesses and parishioners. A close eye was being kept on the proposed cable routes.
(e) Update re the pond in Beach Lane.
(f) Parishioners were concerned with speeding in the village and asked if further work could be carried out to stop speeding drivers. Weybourne already had many speed limit signs as well as the vehicle activated sign that was used in various locations. Some parishioners agreed to form a “speed checking team”and the PC would continue to look at ways to solve the problems which occurred in all towns and villages.

The Chair asked parishioners to attend meetings or get in touch with the Clerk or Chairman if they had got a matter they wished the PC to discuss.

5. District Councillors Annual Report.
D.Young reported on the following :- (a) Devolution proposal had been shelved (b) The Local Govmt Boundary Commission had announced changes which included reducing the number of councillors at NNDC from 48 to 40 and changing some ward areas (c) Three senior officers had left NNDC and two remaining senior officers now shared the post of CEO. (d) NNDC was budgeting for a surplus in 2017/18 (e) Planning applications would no longer be in paper form and parish councillors would now have to go on-line to refer to them (f) It seems inevitable that the cables for Hornsea Three Windfarm would make landfall in the Weybourne area. The construction was due to start in 2022. (g) NNDC had recently been allocated £2.4m from the Governments Community Housing Fund. Weybourne would be suitable for Affordable Housing if sites could be found. (h) Update re 25 and 25a Pine Walk planning applications; understood why the PC were disappointed with the outcomes todate.

County Councillors Annual Report
M.Baker (NCC), had offered his apologies to the meeting.

6. Police Annual Report.
Received via email it stated that there had been 66 calls to the police during the past year and 8 recorded crimes in the parish. The next SNAP meeting was on 18/5/17.

7. Any Other Business:
The Chair invited people to stay on for the Parish Council meeting which follows the parish meeting.

The meeting closed at 8.05pm.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 6th December, 2017 (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally,
David Heley, Andy Crawford, Penny Taylor, and the Clerk. Also present were D.Young (NNDC), S.Butikofer (NCC), and two members of the public.

1a. To receive and consider apologies.
Apologies were received and accepted from R.Woodhouse.
Apologies were also received from the Police.

1b. To receive Declarations of Interest on Agenda items.
No declarations of interest.

2. To approve the minutes of the meeting held 1/11/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) Overview & Scrutiny Committee had asked “double-hatters” to fight for second homes council tax to come back to District (b) O. & S. Committee had also raised objections re the recent PCSO announcement (c) Police Commissioner is consulting on what the public is prepared to pay extra to support the police budget (d) reported re the Vattenfall and Hornsea windfarms (e) spoke re the plans for a new Splash etc. in Sheringham and a sports hub based around the Cromer Tennis Club (f) Holt TC planning to move into other accommodation and take over the tourist information centre from NNDC (g) car park charges are to remain the same next year and there will be free parking during the Christmas period.
*** S.Butikofer (NCC) reported on the following :- (a) plans to stop cutting the mobile library service (b) NCC web consultations on gritting reductions and bus subsidy reductions (c) hoping to purchase a VAS for the A148 from her county councillors highways financial allowance.

3c. To receive Police Report.
Reported via email :- (a) four calls to the police and two recorded crimes since the last meeting (both criminal damage). No further news re PCSOs.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £33.52 (clerks expenses)
E-on £53.10 (electricity), Anglian Water Business Ltd £49.83 (allotment water).
*** The payments, as scheduled on the agenda and listed above, plus one urgent payment were approved. The urgent payment was in the sum of £12.60 payable to S.Meakin for copying paper. This money would be recovered from BRPC and MPC.
(b) To consider Budget & Precept for 2018-19.
The Clerk reminded members regarding not voting on the precept if they were two months or more in arrears with their council tax. NNDC was giving £758 to WPC for the Local Council Tax Support Scheme in 2018-19. It was agreed to adopt the Clerks working papers and notes as the basis for discussion which showed very healthy balances at the present time. Projected commitments to 31/3/18 were £3,589 and the new year (2018-19) showed an annual budget of £13,568. The Clerk reminded members that the figures were for the normal “running expenses” of the parish council and no consideration had been given to future projects which might require financing. (e.g. pond project and village hall car park donation). The Chair intimated that whilst balances looked good she was inclined to ask for the same precept as last year (£15,000). After discussion it was agreed that the precept be fixed for £15,000 in 2018-19 and to accept the grant of £758. The Chair and the Clerk duly signed the Precept form for transmission to NNDC.
(c) To note new External Audit arrangements w.e.f. 2017-18.
Small PCs (with a turnover of £25k or less) will not need to submit their annual returns to an external auditor w.e.f. 2017-18. The Clerk will still have to complete the returns but will only have to submit them for inspection if an enquiry or objection is received.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive & consider update re 25 & 25a Pine Walk.
There was nothing further to report and members agreed to remove this item from the agenda.
(d) To receive update re consultation by Dong Energy on Hornsea Windfarm
A further consultation was now taking place but this did not change the basic objections and comments made by the parish council and submitted to Dong Energy. There was to be a further briefing at the NNDC offices on Wed.13/12/17 and DH agreed to represent the PC. D.Young (NNDC) stated that the “3rd route” for the cable, via Kelling, now looked the most likely option. DH would report back to members at the next meeting.
(e) To receive update re Affordable Housing
The Clerk had no further news and DY stated that he thought that the Station Road site was no longer an option.
(f) To receive update re “paperless” planning consultation system.
The Clerk informed members that a reply had been received from NNDC regarding this matter. Whilst suggestions from NNDC were taken “on-board” it was agreed that the way forward was for the Clerk to request paper plans/information from the applicants architects/agent.

6. Highways & Footpath matters:
(a) To consider extension of 20 mph speed limit in the Church St/Holt Rd area.
A request for support from S.Butikofer (NCC) to extend the 20mph area in Church Street further south up the Holt Road was received positively by members. It was agreed to support this project and assist with survey work if and when necessary.
(b) To receive update re the restoration of the pond in Beach Lane
The Chair and the Clerk had attended a meeting (2/11/17) organised by the Norfolk Coast Partnership and attended by representatives of the Norfolk Rivers Trust, NCC, Sir MS, Dr.M.Taylor, and NNDC. It had been a positive meeting with all interested parties agreeing a further session was needed to draft a detailed plan in order that grants and finance might be acquired. Sir MS had intimated that he would part-finance the project and agreed to public access when the project was completed. The group was encouraged by a photograph showing what was a lagoon/lake back in the 1940s-50s. The PC would need to consider whether it could contribute financially when costings were available.
(c) To receive update re white lines at western end of Station Rd & Church Street
There was no further news and S.Butikofer (NCC) would follow this up with Highways.
(d) To note/consider the beck overflowing nr.All Saints Cl., & Rosedale Bns.
Following work carried out by the Environment Agency the Nfk Rivers Trust had informed the Clerk that they wished to wait and see if the problem had now been rectified. The NRT and the PC would monitor the situation during the winter months.

7. Meetings & Conferences (to receive reports and announcements)
Hornsea Project Three Windfarm Update – Wed. 13/12/17 at NNDC – DH to attend.

8. Allotments:
(a) To receive report re allotments (RW)
RW had offered his apologies. The Clerk was instructed to sent reminders to the two tenants yet to pay their rent. AC referred to the huge pile of rubbish in the middle of the allotments which was probably from the lopping of trees and hedges on the southern boundary. Following ACs suggestion it was agreed to again consider hiring a skip.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported on what had been an oil leak creating smells around the building. Hopefully this had now been rectified. PF expressed her concerns re the old trust deed and floated the idea that in the long term it may be better for the PC to take on the responsibilities for the village hall rather than trustees/committee members from the organisations using the village hall. Members agreed that this needed much consideration and legal advice would need to be taken.

10. Cemetery & Churchyard:
(a) To note damage & receive update re churchyard wall.
The Clerk was still waiting for an invoice from the builders.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT had nothing to report.

12. Weybourne Community Fund: To receive report re WCF (RW)
The childrens party was to be on 10/12/17, and the tree in the churchyard was being decorated.
13. Governance: (a) Review Code of Conduct.(b) To note new Data Protection Regs.
(a) A copy of the Code of Conduct had recently been circulated to members and the Clerk stated that it was basically split into two areas (i) Councillors behaviour based on seven principles that originally came out of the Nolan Report and (ii) Councillors Interests; these had already been submitted to the Monitoring Officer at NNDC but an item at the beginning of each months agenda allowed members to declare anything further appertaining to that agenda. The Clerk stated that it was not for him to remind members re their interests, or make judgements on individual cases, but generally he thought that the golden rule should be that if in doubt declare an interest.
(b) The Clerk summarised what was entailed with the new regs and stated that he would be making a report for members over the next few weeks.

14. To receive General Correspondence. (not included on agenda)
N.Nfk Parish Forum enquiry re NNDC concession opportunities – noted; no comment
Letter from NORSE; costs of maintaining HDPF rising by 8.5% next year – noted.

15. Public Participation (comments/other matters)
No comments or other matters.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 3rd January, 2018 – (7.30pm)

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 4th October, 2017 (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Janice Rose, Walter Wood, Ruth Gallally,
Robin Woodhouse, David Heley, Penny Taylor, and the Clerk. Also present were
D.Young (NNDC) and S.Butikofer (NCC).

1a. To receive and consider apologies
Apologies were received and accepted from P.Gallally and A.Crawford.

1b. To receive Declarations of Interest on Agenda items
PF and DH declared an interest in item 9(b).

2. To approve the minutes of the meeting held 6/9/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No members of the public present.

3b. To receive reports from County & District Councillors.
D.Young (NNDC) reported on the following :- (a) approval of the NNDC accounts showing reserves of just over £28m (b) business rate relief; testing of income procedures (c) cabinet has agreed contract for Cromer Pier (d) cabinet received update on Community Housing Fund; should be community led (e) sponsorship of two sculptures raising funds for Break (GoGoHares project).
S.Butikofer (NCC) reported on the following :- (a) Local Enterprise Partnership; we require better recognition for North Norfolk (b) further cuts at NCC of £125m over 3 years; starting to hit front-line services (c) NCC trying to utilise buildings to save money; SB expressed her concerns re mobile libraries (d) Police pay rise might mean redundancies and looking to Government for more money (e) explanation re the “Cluster” police reports.

3c. To receive Police Report.
No report received.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £29.20 (clerks expenses)
E-on £53.10 (electricity – lights), T.T.Jones Electrical £52.85 (light maintenance),
Secret Gardens £76.00 (grass cutting), Norse Eastern Ltd £320.84 (HDPF mtce)
*** The payments, as scheduled on the agenda, and listed above, were approved along with one urgent payment. The urgent payment was in the sum of £75.00 payable to E.Farrow for work on the allotments.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following was noted :-
PF/14/0925; Wind turbine at Pond Fm, Bodham; appeal to be re-determined.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive & consider update re 25 & 25a Pine Walk.
The Clerk and D.Young (NNDC) had nothing further to report.
(d) To receive update re consultation by Dong Energy on Hornsea Windfarm
The letter of concern had been sent to Dong Energy and the clerk had received an acknowledgement. The Clerk asked members to note that Dong Energy was changing its name to “Orsted”.
(e) To receive update re Affordable Housing
D.Young (NNDC) reported that the Station Road site was being considered. The Hastoe Housing Association would be speaking to the land owner soon.
(f) To note a review on “Trip Advisor” re the Maltings Hotel
Remarks spotted on Trip Advisor by RG were noted.
(g) To note councils decision re PF/17/1395: Wells Way, Holt Road.
The Clerk stated that “no objections” had been members response to this application.

6. Highways & Footpath matters:
(a) To receive update re “gates nr 30mph signs adjacent to cemetery on A149.”
The Clerk reported that an application for a Highways Partnership Scheme grant had been submitted and this item would be withdrawn from the agenda until the result of this application was known (Spring, 2018).
(b) To receive update re the restoration of the pond in Beach Lane
An email from the Norfolk Coast Partnership had been received suggesting that interested parties meet in the near future to try and forward this project.
(c) To consider matters from APM (speeding & dangers to pedestrians on bridge
The Chair reported that recent pictures, showing parking congestion near the station, had been sent to the General Manager of the Steam Railway. PF also stated that staff would be asked not to take up public parking spaces immediately in front of the station and notices would be placed near the bridge discouraging people from watching trains on the narrow highway.
(d) To receive update re white lines at western end of Station Rd & Church Street
There was no further news from NCC Highways.

7. Meetings & Conferences (to receive reports and announcements)
No new announcements.

8. Allotments:
(a) To receive report re allotments (RW)
Following his recent letter to tenants, who had vacated their plot, the Clerk had received a phone call stating that they were prepared to remove the chicken-run plus some of the items left on the land. It was agreed to await further developments. RW reported that there was still vacant allotments. The Clerk was instructed to ask Ed Farrow, who recently cleared the western boundary path, to carry out further work on the southern boundary hedge and a vacant allotment.
(b) To receive update re overgrown footpath at the west end of the allotments.
The work had been carried out and RW stated that the contractor had done a good job.
9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the refurbishment of the toilets was to start next week. The work on the flooring, expected to cost in the region of £20k, was a project being considered for next year.
(b) To consider request for financial assistance towards the car park resurfacing.
No costs were available and the matter was carried forward to the next agenda.

10. Cemetery & Churchyard:
(a) To note damage & receive update re churchyard wall.
Repairs had been carried out by R.J.Bacon Builders but had unfortunately been more than just a minor repair as it appeared the lorry had damaged the wall in more than one place. The Clerk would keep members updated and await the builders invoice.
(b) To receive update re weed problem in the main cemetery path.
Weeds still appeared to be a problem and RW would follow this up with the local contractor.
(c) To note condition of flint churchyard wall.
The Clerk gave a brief verbal report reminding members that budget provision would eventually have to be made for future repairs and maintenance.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that maintenance work was ongoing.
(b) To receive update re letter received re land adjacent to 36, Beck Close.
There was nothing further to report on this matter.

12. Weybourne Community Fund: To receive report re WCF (RW).
RW reminded members of the quiz night and AGM coming up during October.

13. Governance: (a) Financial Regulations. (b) Letters of concern from P.Hinson
(a) Members agreed and adopted the new Financial Regulations which were based on the NALC model. A copy would be provided to all members.
(b) A copy of the letters from P.Hinson had been given to all members. The Chair stated that the clerk and herself had summarised his concerns under six headings as follows :- 1. Complaint re councillors remarks 2. Standing Orders
3. Allotments 4. Planning 5. Closed Churchyard 6. Village Hall.
The Clerk and Chair had drafted a proposed reply which was read to members in which RW offered his apologies for any offence that his remarks may have caused. The Chair also offered her apologies on behalf of the council and asked for this to be recorded in the minutes. Items 2 – 6 were answered quoting the statutory requirements that were appropriate. It was agreed that the Clerk writes to Mr.Hinson accordingly.

14. To receive General Correspondence. – Newsletter from Dudgeon – Noted.

15. Public Participation (comments/other matters) – Reminder re KM’s Party.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 1st November, 2017. (7.30pm)

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 6th September, 2017 (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally,
Robin Woodhouse, David Heley, Penny Taylor, and the Clerk. Also present were
D.Young (NNDC), S.Butikofer (NCC), and five members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from Andy Crawford. Apologies were also received from PCSO.Jonas.

1b. To receive Declarations of Interest on Agenda items
PF and DH declared an interest in item 9(b).

2. To approve the minutes of the meeting held 7/8/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
D.Young (NNDC) reported on the following :- (a) anti-social behaviour and other incidents in Cromer relating to travellers; letter to Government re required change in the legislation (b) Green-Build weekend and the Graham Allen Awards (c) a possible third cable route from Dong Energy; consultation day on 7/9/17 (d) sporting centre of excellence at Greshams School (e) Cabinet considering alternative use for Benjamin Court.

3c. To receive Police Report.
Report via email :- Two recorded crimes since the last meeting (criminal damage to a vehicle and common assault).

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £30.50 (clerks expenses)
E-on £53.10 (electricity – lights), Anglian Water Business £67.65 (allotmt. Water)
Secret Gardens £114.00 (grass cutting), Mazars LLP £120.00 (external audit fee).
*** The payments, as scheduled on the agenda and listed above, were approved.
(b) To note External Auditors Report for year to 31/3/17.
The Clerk read the satisfactory external auditors report and certificate to members. Copies of the returns would be placed on the notice board and posted on the website along with a notice regarding electors rights to inspect and obtain copies. Noted.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.

(b) To consider planning applications received since agenda was printed.
PF/17/1407; Retention of roof lights in loft conversion at 24, Pine Walk.
Members agreed “no objections” to this application.
NP/17/1405; Prior notification to erect a replacement storage building at Breck Farm.
This was noted.
(c) To receive & consider update re 25 & 25a Pine Walk.
The Clerk had emailed members regarding the appeal which was to be allowed by the Planning Inspectorate. D.Young (NNDC) had also communicated this to members and expressed his own views on the matter.
(d) To note & consider the consultation by Dong Energy on Hornsea Windfarm
DH and the Clerk had attended a meeting at NNDC updating parishes on the project and both were concerned with the news that the scheme could be phased over 11 – 12 years. The cable route, at the time of this meeting, was still undecided. There was a long discussion with the Chair asking the basic question “why Weybourne again ?”. PG suggested the cable goes further west from Weybourne and health concerns were raised. The Chair reminded members of the consultation day at the village hall the next day (7/9/17) when Dong Energy representatives would be available to answer questions. It was agreed that the Clerk responds to the Consultation document as follows (a) question why the village of Weybourne is being disrupted again (b) concerns re the phasing of the project which could last up to 11 – 12 years (c) the need to use one corridor only and the concerns re risks to peoples health (d) the need for a compensation fund whereby villages like Weybourne could benefit financially.
(e) To receive update re Affordable Housing
There was no further news regarding this matter.
(f) PF/17/1116; Demolition of extn & erectn of 2 storey extn at The Folly, Street.
Following discussion it was agreed to object to this application as members thought the increase in the size was disproportionate to the existing dwelling. D.Young was minded to refer this application to committee.

6. Highways & Footpath matters:
(a) To receive update re “gates” near 30mph signs adjacent to cemetery on A149.
The Clerk had spoke to the parishioner living immediately next to the signs and she was positive about the project. The Highways Engineer had agreed the scheme and had recommended the PC applies for a Highways Partnership Grant in 2018-19. After discussion it was agreed to go ahead and the Clerk was instructed to submit an application for a grant.
(b) To receive update re the restoration of the pond in Beach Lane
The Clerk had no further news from the Norfolk Rivers Trust or the Norfolk Coast Partnership. It was agreed the Clerk continues to try and progress this matter and also contact the Norfolk Community Foundation regarding grant aid.
(c) To consider matters from APM (speeding & dangers to pedestrians on bridge
The Chair had no further news regarding this matter. Pictures showing parking congestion on the road adjacent to the station were shown to members and PF agreed to forward these to the General Manager of the Nth Norfolk Steam Railway to help illustrate the problems with parking at Weybourne Station.

(d) To receive update re white lines at western end of Station Rd & Church Street
The Clerk informed members that NCC Highways had placed the white line for Station Road “on their system”. The Clerk had not received a reply regarding extending the white line outside Hydrangea Cottage and Sarah Butikofer (NCC) would follow this up.
(e) To note alterations & repairs to Bus Shelter.
It was reported that the work on the bus shelter looked good with the roof alterations improving the overall appearance of the building. The Chair confirmed this and RG proposed a letter of thanks be sent to Mr.Hay-Smith; agreed.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk reported the CPRE meeting concerning housing targets etc.. to be held in North Walsham on 7/11/17 (7.15pm). Noted.

8. Allotments:
(a) To receive report re allotments (RW)
RW gave his report and requested that a letter be sent to parishioners who had vacated their plot but had left a chicken-run and other items which would need attention before new occupiers could take over that plot. Members instructed the Clerk to write to those concerned.
(b) To further consider overgrown footpath at the west end of the allotments.
Only one quotation had been received to carry out this work (Edward Farrow – £75). Members instructed the Clerk to ask him to proceed.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that various works had been carried out (porch painted and window renewed) and the committee continued to carry our repairs and improvements with the next project being the refurbishment of the toilets.
(b) To consider request for financial assistance towards the car park resurfacing.
PF and DH declared an interest but with no costs being available the matter was again carried forward.

10. Cemetery & Churchyard:
(a) To note damage & receive update re churchyard wall.
The Clerk informed members that the builders (Medlers), whose lorry struck the wall, had agreed to cover the cost of what appeared to be minor repairs and the Clerk was still awaiting the builders (R.J.Bacon) to carry out the work.
(b) To further consider weed problem in the main cemetery path.
RW reported that a local contractor had agreed to carry out this work and the initial spraying would cost approx. £40. Noted.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT had nothing to report other than the field had been well used.
(b) To receive update re letter received re land adjacent to 36, Beck Close.
The Clerk had nothing further to report.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported another successful fun-day and although the weather had been poor earlier in the day he thought that moving the event to Mid-August was a good idea.

13. Governance Matters; (a) Financial regulations. (b) meeting with parishioner
(a) Copies of the new Financial Regulations were still being considered by members and the matter was carried forward to the next meeting.
(b) P.Hinson was invited to speak and he expressed various concerns, including the accounts, regarding the PC which the Chair thought was difficult to deal with at one meeting, and therefore he was invited to write to the council listing the points he wished to raise.

14. To receive General Correspondence.
Nothing received.

15. Public Participation (comments/other matters)
It was queried whether Dong Energy could carry out work at night, thereby causing less disruption, if Hornsea Project Three Windfarm went ahead.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 4th October, 2017 – 7.30pm.
PG offered his apologies in advance.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Monday, 7th August, 2017 (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Peter Gallally, Ruth Gallally, Robin Woodhouse,
David Heley, Penny Taylor, and the Clerk. Also present were four members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from Andy Crawford and Janice Rose. Apologies were also received from D.Young (NNDC), S.Butikofer (NCC), and
PCSO. Jonas.

1b. To receive Declarations of Interest on Agenda items
PF and DH declared a personal interest in 9(b).

1c. Declaration of Acceptance of Office by new member.
David Heley duly signed his Declaration of Acceptance of Office which was witnessed by the Clerk. His Declaration of Interests forms would be returned to NNDC within the next 28 days.

2. To approve the minutes of the meeting held 5/7/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
Parishioners requested to speak at item 6(d).

3b. To receive reports from County & District Councillors.
D.Young (NNDC) and S.Butikofer (NCC) had offered their apologies.

3c. To receive Police Report.
A report received via email stated that there had been one recorded crime in the village since the last meeting (criminal damage to a caravan window).

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £32.70 (clerks expenses)
E-on £51.39 (electricity – lights), Morston PC £9.81 (photocopying),
Secret Gardens £152.00 (grass cutting), Graphic Edge £18.20 (photocopying).
The payments, as scheduled on the agenda and listed above, plus one urgent payment, were approved. The additional payment was in the sum of £45.00 payable to P.Bullimore for computer repair fees (£30 of this would be recovered from BRPC and MPC).

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.

(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive & consider update re 25 & 25a Pine Walk.
D.Young (NNDC) had reported via email that the Planning Inspector was due to visit the site in late July as part of the consideration of the appeal. The Chair expressed her concerns following her recent look at the site.
(d) To note & consider the consultation by Dong Energy on Hornsea Windfarm
It was agreed to respond to the consultation at the next meeting following the announcement of the consultation day at Weybourne Village Hall on 7/9/17 and the Dong Energy meeting for parish councils on 8/8/17. (DH and the Clerk would represent the parish council on 8/8/17.
(e) To receive update re Affordable Housing
No further news from Hastoe Housing or NNDC.
(f) To consider consultation re Local Green Space Designation for Local Plan.
Details had been sent to members on 6/7/17 and after discussion it was agreed not to submit any areas of land for consideration.

6. Highways & Footpath matters:
(a) To receive update re gates near 30mph signs adjacent to cemetery.
The Clerk had written to NCC Highways but as yet had not received a reply to the parish councils request. Members needed to consider the possibility of using the NCC Highways Partnership Scheme 2018/19 to part fund this project if they decided to go ahead. The Clerk would speak with the parishioner living near the 30mph signs as she maintained the grass area in the immediate vicinity.
(b) To receive update re the restoration of the pond in Beach Lane
The Clerk was asked to chase up the Norfolk Rivers Trust and the Norfolk Coast Partnership regarding this project. The NRT would hopefully manage the project and the NCP would hopefully finance the project via the Heritage Lottery Fund.
(c) To consider matters from APM (speeding & dangers to pedestrians on bridge
The Chair had met with the manager of the Nth Norfolk Steam Railway who had agreed to erect a notice requesting people watch the trains from the station and not the narrow bridge. He agreed with some of the PCs concerns and would instruct staff not to use the parking spaces immediately in front of the station buildings thereby freeing them up for public use. He would try and encourage the public to use the station bridge and not the dangerous road bridge when crossing the railway line. The Chair wished this item to be retained on the agenda to monitor the situation.
(d) To consider white lines at western end of Station Rd adjacent Church St.
The meeting was adjourned for the public to speak before the PC agreed to request that NCC Highways paint a white line (H bar) on Station Road from the dropped curve for a distance of 10m due east. This would still allow some parking but reduce the chances of an accident. The Clerk was also asked to request that NCC Highways consider extending the current white line on the other side of the road which stopped near the gate to Hydrangea Cottage.
(e) To consider replacement of damaged dog bin in Beach Lane.
PG reminded members that the PC had a spare dog bin and he agreed, with members permission, to replace the damaged bin as soon as possible.

7. Meetings & Conferences (to receive reports and announcements)
The following were noted :-
N.Lamb’s Tour – visit to Weybourne on 2/9/17 at 10am (village hall)
Merchant Navy Day – 3/9/17
Dong Energy Consultation Day on 7/9/17 at the village hall (3.30 – 7.30pm)
Dong Energy meeting for parish councils on 8/8/17 (NNDC – 6pm) (DH & PB)

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that allotments were still available.
(b) To consider overgrown footpath at the west end of the allotments.
This land appears to be part of the allotments and it was agreed to obtain prices for the work to be done a.s.a.p.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF pointed out the new LED lighting to members – noted.
(b) To consider request for financial assistance towards the car park resurfacing.
PF and DH had declared an interest. No costs were available and therefore it was agreed to carry this matter forward to the next agenda.

10. Cemetery & Churchyard:
(a) To note damage & receive update re churchyard wall.
The Clerk had been informed that a lorry struck the flint wall on 19/7/17 resulting in slight damage. He been provided with full details including witnesses, lorry owners, and vehicle registration. The Clerk had liaised with the Chair and it was agreed to ask the builders, currently working at Abbey Farm, to carry out the minor repairs as they had flint-work specialists on site. Members agreed with this action and instructed the Clerk to contact the lorry owners regarding recovery of costs.
(b) To further consider weed problem in the main cemetery path.
Following a strong letter of complaint to the contractor and the subsequent phone calls that followed it appeared that the problem was finding suitable times to spray weedkiller. The contractor obviously visited the cemetery and churchyard on set days and times and if conditions were not right, i.e. windy or wet etc.., he could not carry out the spraying. The Chair suggested asking a local person/contractor if they would be prepared to take on this work as they were better placed to visit during times which were suitable for spraying. RW said he would make an approach to a local person to try and solve the problem.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported on a good recent bingo fundraiser and that the field was being well used
(b) To receive update re letter received re land adjacent to 36, Beck Close.
This item was taken at the end of the meeting when the public were excluded because it related to legal matters. A copy letter, from Roper, provided by NNDC, had been received. This was read to members.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reminded members of the Fun-Day on 13/8/17 – his committee were very busy.
13. To continue review of Governance Matters – Financial regulations.
The Clerk informed members that new Financial Regulations based on the latest NALC model would be circulated for consideration.

14. To receive General Correspondence.
Newsletter re the Hornsea Project Three Windfarm.

15. Public Participation (comments/other matters)
The following were noted and the Clerk would try and sort :-
Fence overhanging the footpath in Beach Lane.
Overgrown 30mph sign on Holt Rd coming in to the village – refer to Rangers.
Overgrown no cycling signs in Beach Lane – refer to Rangers.

16. To confirm date of next meeting – future agenda items.
This was confirmed for Wed. 6th September, 2017 – 7.30pm.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 5th July, 2017 (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Peter Gallally, Ruth Gallally,
Andy Crawford, Robin Woodhouse and the Clerk. Also present were D.Young (NNDC), PCSO.Jonas, and nine members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from Penny Taylor and Janice Rose. Apologies were also received from S.Butikofer (NCC).

1b. To receive Declarations of Interest on Agenda items
PF declared a personal interest in 9(b) and AC declared an interest in 1(c).

1c. To receive update and consider vacancy
This matter was dealt with at the end of the meeting when two candidates were interviewed and members of the public were excluded. It was agreed to co-opt David Heley who would sign his Declaration of Acceptance of Office at the next meeting. The Clerk would write to both candidates.

2. To approve the minutes of the meeting held 7/6/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
Parishioners requested to speak on item 6(d).

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) £500k investment for the “Deep History Coast” project (b) tenders being prepared for NNDC office repairs (c) five year programme being introduced for surveying/repairing Cromer pier (d) sandscaping project for Bacton & Walcott (e) support for over 100 village litter picks (f) Preliminary assessment of sites for new Local Plan (f) work on Weybourne car park still progressing (g) planning inspectors decision re The Barn, Bolding Way.

3c. To receive Police Report.
PCSO.N.Jonas reported on the following :- (a) no recorded crimes since the last meeting (b) next SNAP meeting on 24/8/17 (c) warning re cold-callers in the area (d) more volunteers required for Special Constabulary.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £23.50 (hire of hall), P.Bullimore £32.76 (clerks expenses)
E-on £53.10 (electricity – lights), Nfk Parish Training & Support £150.00 (sub),
Secret Gardens £76.00 (grass cutting), K.Griffiths £50.00 (internal audit fee),
NNDC £798.72 (dog bins), Anglian Water Business £61.99 (water – allotments)
T.T.Jones Electrical £52.85 (street light maintenance).
*** The payments, as scheduled on the agenda and listed above, were approved.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/17/0663; Side extn with balcony; Field House, Sheringham Rd – permission given
PF/17/0641; Extn & Demolition of existing conserv at Highfields, – permission given
Land at The Barn, Bolding Way – Appeal was dismissed (NNDC refusal was upheld)
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive & consider update re 25 & 25a Pine Walk.
D.Young (NNDC) updated members.
(d) To further consider the new Windfarm cable route.
Further public consultation would take place on 7/9/17 at the village hall. Further booklets were issued to members re Hornsea Project Three Windfarm.
(e) To receive update re Affordable Housing
The Clerk had written a letter of support to NNDC re the Station Road project and they would be consulting Hastoe Housing re progressing this project.
(f) PF/17/0869; Erectn of Extn, Balcony, & Studio at Gullies, The Street.
Members agreed “no objections” to this application.

6. Highways & Footpath matters:
(a) To further consider re-positioning of 30mph signs nr. Cemetery on A149.
Following a meeting with the NCC Highways Engineer members had been informed that to change the signs would need “traffic orders” which would cost thousands of pounds. The Engineer had suggested the use of gating (horizontal fencing adjacent to the speed signs) which could slow traffic down as it had in other villages. NCC might consider accepting a grant application under the Highways Partnership Scheme. Members agreed to instruct the Clerk to write to NCC Highways to try and progress this scheme.
(b) To receive update re the restoration of the pond in Beach Lane
The Clerk had received an estimate of £7,000 from the Norfolk Rivers Trust regarding the work (50% work and machinery, plus 50% for project management costs). An approach from the Norfolk Coast Partnership re ponds stating that they hoped to obtain money from the Heritage Lottery Fund for work on “Norfolk Ponds” suggested that the Norfolk Coast Partnership and the Norfolk Rivers Trust may be able to liaise, finance, and carry forward this project for Weybourne. The Clerk would make further enquiries.
(c) To consider matters from APM (speeding & dangers to pedestrians on bridge)
This was another matter discussed with the NCC Highways Engineer at the meeting on 29/6/17. It was agreed the Chair meets with the new General Manager of the North Norfolk Steam Railway to try and rectify some of the problems. (further signage and re-directing pedestrians through the railway station rather than using the road bridge had been suggested at the annual parish meeting).
(d) To consider white lines at western end of Station Rd adjacent Church Street
This idea had been put forward by the Highways Engineer at the meeting on 29/6/17.
The Clerk informed members that there had been many objections to the white lines since the matter had been placed on the agenda. The Chair adjourned the meeting to allow for public participation. In summary all public speakers objected to the scheme because of the loss of parking for local residents in an area that was already very short of parking spaces. The meeting was re-opened and it was agreed that a decision be deferred to allow time for members to visit the site and the Clerk gets clarification as to the length of the white “H bar” that the Highways Engineer had proposed.
(e) To consider second dropped kerb in The Street, adjacent to the shop.
Members agreed that they did not wish to proceed with a second dropped kerb.

7. Meetings & Conferences (to receive reports and announcements)
The following was noted :-
CPRE’s AGM in Norwich on 6/7/17 (5pm – Norwich Cathedral)

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that he still had plots available. Concerns were raised re (a) a vacated plot that had been left untidy – clerk to write if forwarding address can be found and (b) overgrown path to the west of the allotments – clerk to investigate ownership and responsibility for maintenance.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that carpentry work and the LED lighting project were to be carried out soon.
(b) To consider request for financial assistance towards the car park resurfacing.
PF reported that costs/estimates were being obtained. It was agreed to carry this matter forward to the next agenda.

10. Cemetery & Churchyard:
(a) To note repair & refurbishing of gate pillars.
It was noted that the brick/flint pillars had been repaired at the small gate.

*** Members expressed concern at the state of the cemetery path recently when a well known local person was buried. One member was ashamed to say he was associated with the maintenance of the cemetery when he saw the weeds in the main path on the day of the funeral. The Clerk was instructed to write stating that members were disgusted with the path, asking for explanations as to why it was again in very poor order.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT had offered her apologies.
(b) To receive update re letter received re land adjacent to 36, Beck Close.
The Clerk had no further news from the NNDC solicitor.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported on the BarBQ coming up at the end of the month which was followed by the Fun-Day on 13/8/17

13. To continue review of Governance Matters – Standing Orders.
The new Standing Orders were agreed and adopted. The Clerk would provide paper copies for all members.
14. To receive General Correspondence
(i) acknowledgement from Nfk Parish Training & Support (membership 2017/8)
(ii) Dong Energy – Consultation Summary Report.

15. Public Participation (comments/other matters)
A parishioner spoke briefly regarding the history of the pond (see 6b).

16. To confirm date of next meeting – future agenda items.
This was confirmed for Wed. 2nd August, 2017 – 7.30pm.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 7th June, 2017 (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Peter Gallally, Penny Taylor, Janice Rose, and the Clerk. Also present were Sarah Butikofer (NCC) and PC.Gower-Smith.

 

1a. To receive and consider apologies
Apologies were received and accepted from Ruth Gallally, Robin Woodhouse, and Andy Crawford. Apologies were also received from D.Young (NNDC).

1b. To receive Declarations of Interest on Agenda items
The Chair declared a non-prejudicial interest in 9(b) relating to the village hall.

1c. To receive update and consider vacancy
A further application had been received and it was agreed to have an informal chat with each of the applicants after the July meeting. The Clerk would write to the two applicants accordingly.

2. To approve the minutes of the meeting held 3/5/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No members of the public present.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) emailed his report to members :- (a) Richard Shepherd had been appointed Chairman of NNDC for the coming year, with Roy Reynolds being his Vice-Chair. (b) pre-application advice on planning matters; no longer 15 minute free advice from a duty officer but a written response to be delivered within 10 working days of an on-line application (c) new facilities on the west promenade at Cromer opened on 2/6/17 (d) provisional figures for the 2016/17 out-turn indicated a surplus of £671k which would be transferred to reserves (e) new procurement process to be put in place regarding the waste management contract due for renewal in 2019.
(f) £30k allocated to finance the cost of developing proposals for Splash in Sheringham (g) clearance of shingle on the car park was progressing (h) public enquiry re camp site amenity block at The Barn, Bolding Way on 20/6/17.
*** S.Butikofer (NCC) reported briefly on (a) quiet period at NCC because of the build up to the elections (b) she has been appointed to the Communities Board and the Police & Crime Panel.
SB was thanked by members and left the meeting at this point.

3c. To receive Police Report.
PC.Gower-Smith informed members that he or a PCSO would attend as many meetings as possible but the written reports, covering, 26 parishes, were the only type of report now available. A breakdown of the statistics, covering the parish of Weybourne, would be given verbally if an officer attended. Crime statistics had been standardised. He also gave a warning re travellers selling cheap goods on door steps.
4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £22.50 (hire of hall), P.Bullimore £33.45 (clerks expenses)
E-on £51.39 (electricity – lights), E.Farrow £45.00 (VAS mtce),
Secret Gardens £76.00 (grass cutting), Norse East Ltd £320.84 (HDPF mtce).
*** The payments, as scheduled on the agenda and listed above, were approved.
(b) To consider renewal of Insurance for 2017/18.
The parish council brokers (Came & Co) had recommended the “Inspire” insurance via AXA. Details had been circulated to members and it was agreed to accept this recommendation and proceed with Inspire and also take the three year option at a premium of £881.82 thereby being a saving on last year. The Clerk would instruct Came & Co. accordingly.
(c) To approve the Governance Statement & Accounts to 31/3/17.
The Clerk had circulated paper copies as well as emailing members all the appropriate papers and accounts. Members had no questions and duly approved (i) the Governance Statement (ii) the accounts and Annual Return. (Prop: PT, Sec: JR). The Chair duly signed both documents which were witnessed by the Clerk. All the information would be posted to the PC Website along with a notice regarding electors rights. The notice would also be placed on the notice board.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/17/0185; Demolition of Bungalow & Erectn of dwelling at Beach Lane. – permit
PF/17/0472; Erectn of Extn at High Bank, The Street – permit.
PF/17/0194; New access & 2m high wall at 25, Pine Walk – permit.
PF/17/0381; Single storey side/rear extn + increased roof height, 25 Pine Walk permit
Appeal re The Barn, Bolding Way; public enquiry on 20/6/17 (NNDC – 10am)
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive & consider update re 25 & 25a Pine Walk.
There was nothing further to report (per email from D.Young)
(d) To note/consider the new Windfarm cable route (PF)
There was no further news – a further report/consultation was expected in September.
(e) To review/consider Affordable Housing
A site opposite the Muckleburgh Collection had been rejected by NNDC but a further site on Station Rd looked more promising. The parish council was in favour of trying to develop this scheme and the Clerk was instructed to write to the NNDC Housing Officer accordingly.
(f) PF/17/0663; To note PC decision (Extn/Balcony at Field Hse, Sheringham Rd
Using the new PC policy on planning applications with a consultation expiry date “in between meetings” the decision had been “no objections”. Noted.

6. Highways & Footpath matters:
(a) To consider re-positionng of 30mph signs nr. Cemetery on A149 (AC).
It was agreed to put this matter before the NCC Highways Engineer.

 

(b) To consider reviewing the restoration of the pond in Beach Lane
The Clerk read an updated report from the Norfolk Rivers Trust Manager and asked members to consider whether they wished to resurrect this project which they had previously shelved when withdrawing their grant application to assist the Village Hall Committee with theirs. “Community Payback”, as had been suggested at the Annual Parish Meeting, appeared not to be suitable as the pond work was for large machinery and not general labour. After discussion the Clerk was asked to obtain estimates for the work involved in order that a further grant application could be considered.
(c) To consider matters from APM (speeding & dangers to pedestrians on bridge
These matter would be referred to the NCC Highways Engineer (as 6a) at a meeting to be arranged.
(d) To consider/sign the party wall notice re Bus Shelter & Abbey Farm
After the Clerk gave details and read the notice to members it was agreed that it be signed and returned to the surveyors immediately. An email from N.Smith indicating the work to be carried out, regarding roof tiles and flintwork, was noted and appreciated.

7. Meetings & Conferences (to receive reports and announcements)
Members noted the Nfk Coast Partnership Conference on 12/7/17 at Blakeney.

8. Allotments:
(a) To receive report re allotments (RW)
RW had offered his apologies.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that various re-decoration works had been carried out and the new doors were in place. The committee were hoping to go ahead with LED lighting and are also seeking grant aid for a new floor.
(b) To consider request for financial assistance towards the car park resurfacing.
The Clerk read the letter from the Treasurer of the Village Hall Committee seeking financial assistance for resurfacing the car park. Members agreed to carry this matter forward to the next meeting.

10. Cemetery & Churchyard:
(a) To note condition of the churchyard.
It was agreed that the churchyard had been left in good condition by the contractors following the recent work. It was also noted that Father Phil Blamire was happy with the work.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT had nothing to report and a copy of the HDPF AGM minutes would be circulated.
(b) To receive update/ consider letter received re land adjacent to 36, Beck Cl
As previously, this matter was treated as confidential and dealt with at the end of the meeting, although no members of the public were present. The Clerk read the solicitors letter to members and they agreed with the solicitors advice and instructed the Clerk to inform him accordingly.
12. Weybourne Community Fund: To receive report re WCF (RW)
RW had offered his apologies. WW reported that the Country Fayre had gone very well.

13. To start review of Governance Matters – Standing Orders.
The Clerk suggested that in view of the revised standing orders being 22 pages long it would be wise to leave their approval and adoption to the next meeting when members would have had sufficient time to go through them. This was agreed.

14. To consider joining the Norfolk Parish Training Partnership
Experienced clerks had left Norfolk ALC and formed “Norfolk Parish Training & Support” following concerns that the NALC service was not as it should be. It was agreed to join the new organisation, as well as NALC, in order that the clerk had sufficient service and back-up. This would be reviewed next spring when subscriptions were due again.

15. To receive General Correspondence.
It was noted the change of name from AWA to Anglian Water Business Ltd.

16. Public Participation (comments/other matters)
No members of the public present.

17. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 5th July, 2017 – 7.30pm.

Weybourne Parish Council
Minutes of the Annual Parish Council Meeting held on
Wednesday, 3rd May, 2017 at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally,
Robin Woodhouse, Penny Taylor and the Clerk. Also present were D.Young (NNDC) and two members of the public.

1a. To Elect Chairman & sign Declaration of Acceptance of Office.
Pat Floyd was elected Chair for the coming year (Prop: WW, Sec: RW) and she duly signed her Declaration of Acceptance of Office.

1b. To receive and consider apologies
Apologies were received and accepted from A.Crawford. Apologies were also received from M.Baker (NCC) and PCSO. Jonas.

1c. To receive Declarations of Interest on Agenda items
No declarations made.

1d. To receive update and consider vacancy
This item was taken at the end of the agenda with no members of the public present. The Clerk reported that an advert had been placed in the Holt Chronicle and one response had been received with the applicants brief CV being circulated to members. It was agreed to invite the applicant to the next meeting for an informal interview.

2. To approve the minutes of the meeting held 5/4/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
D.Young (NNDC) reported on the following :- (a) there was no full council meeting in April (b) NNDC’s bid for money from the Coastal Communities Fund had failed; this was to help develop the “Deep History Coast” (c) the number of councillors had been reduced from 48 to 40 in the N.Nfk Electoral Review; a new ward had been created covering coastal parishes and would be named “Coastal”. (d) update re the Hornsea Project Three (e) looking at possible exception sites for affordable housing.

3c. To receive Police Report.
The Clerk had been informed via email that crime statistics would only be available for Weybourne when a PCSO attended a meeting and was able to “breakdown” the group statistics currently being provided. The Clerk was asked to request the attendance of a PCSO more often at meetings. It had been many months since a representative of the police had attended a meeting.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.89 (clerks salary), HMRC £62.00 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £33.45 (clerks expenses)
E-on £48.54 (electricity – lights), B.Regis PC £53.33 (1/3 share of computer fee),
NNDC £109.20 (cemetery bin collection), Graphic Edge £16.20 (publicity leaflets),
Raycar Publishing £24.00 (advert re vacancy), Norfolk ALC £134.70 (annual sub),
Secret Gardens £38.00 (grass cutting)
*** The payments, as scheduled on the agenda and listed above, were approved.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following was noted :-
PF/17/0146; Rooflights at 25, Pine Walk – permission given.
(b) To consider planning applications received since agenda was printed.
PF/17/0641; Demolition of conservatory and erection of rear single storey extension.
It was agreed that members had “no objections”.
(c) To receive & consider update re 25 & 25a Pine Walk.
DY had updated the annual parish meeting expressing his frustrations regarding these properties.He would report again at the next meeting.
(d) To note/consider the new Windfarm cable route (PF)
The Clerk, PG, RG, and AC had attended the recent consultation meeting at the NNDC Offices (19/4/17). Information given by a parishioner at the last meeting was not correct in that the cable route was yet to be decided, with no decision as to whether it would travel east or west of the car park. It was hoped to receive further information in early September, 2017.

6. Highways & Footpath matters:
(a) To consider re-positionng of 30mph signs nr. Cemetery on A149 (AC).
AC had requested this matter be placed on the agenda and after consideration it was agreed the Clerk contacts the NCC Highways Engineer.
(b) To note/consider damaged fences, east and west of Beach Lane (RW)
The Clerk would again contact the Highways Engineer to determine ownership and/or
Responsibility for these fences.

7. Meetings & Conferences (to receive reports and announcements)
Members noted the NALC Conference on 7/7/17 – the Clerk hoped to attend.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that the allotment gardens were looking as good as they had ever been and agreed to follow up on the long outstanding rent.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported on the toilet floors being repaired/treated and the plans to re-decorate various areas. She stated that the new fire doors would be fitted soon.

10. Cemetery & Churchyard:
(a) To note condition of flint boundary wall nr A149
Members noted the Clerks verbal report regarding the old flint wall and agreed that budget provision needed to be made for future repairs which would be expensive.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT stated that the maintenance man was carrying out small painting jobs but there was nothing else to report.
(b) To receive update/ consider letter received re land adjacent to 36, Beck Close.
There was nothing further to report.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the Easter Egg Hunt had gone well and reminded members of the May Country Fayre coming up on Bank Holiday weekend.

13. To note review of all Governance Matters (standing orders, financial reg etc)
The Clerk stated that he hoped to have a new set of standing orders for members consideration at the next meeting.

14. To note completion of Electoral Review of North Norfolk.
As already referred to during the District Councillors report (3b) the village of Weybourne will be part of a new ward called “Coastal”. This ward will consist of many coastal parishes.

15. To receive General Correspondence (not included in agenda items above)
The following were noted :-
(a) Coasthopper timetables.
(b) E-on electricity price rises – accepted by members as a fixed term contract would introduce standing charges which are not applied to the account at present (there would be nothing to gain)

16. Public Participation (comments/other matters)
No comments or other matters.

17. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 7th June, 2017 – 7.30pm.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on Wednesday,
5th April, 2017 at the Village Hall, Weybourne. – 7.30pm.

Present: Peter Gallally (Chair), Ruth Gallally, Robin Woodhouse, Pat Floyd, Andy Crawford, Penny Taylor, and the Clerk. Also present were D.Young (NNDC) and five members of the public.

*** The Clerk had just received JR’s resignation as Chairman. It was agreed that PG takes the Chair for this meeting.

1a. To receive and consider apologies
Apologies were received and accepted from J.Rose and Walter Wood. Apologies were also received from M.Baker (NCC).

1b. To receive Declarations of Interest on Agenda items
No declarations made.

1c. To receive update and consider vacancy
An advert had been placed on the notice board but the Clerk had nothing further to report. It was agreed to place an advert in the Holt Chronicle.

2. To approve the minutes of the meeting held 1/3/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
A parishioner requested to speak on item 5f.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) NNDC had agreed to challenge the latest Bodham Wind Turbine decision in the High Court (b) the Cabinet had recently agreed some public space protection orders (c) sites needed to be found for affordable housing thereby using Community Housing Funds (d) Dong Energy had arranged for a consultation meeting on 19/4/17 regarding the cable route (e) the Norfolk Community Foundation deadline for grant applications was 29/4/17.

3c. To receive Police Report.
No written report for the parish had been received. It was agreed the Clerk writes to the Holt SNT to enquire as to whether it was possible to receive the parish crime statistics as in the past.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £31.89 (clerks expenses)
E-on £43.85 (electricity – lights), C.Goodwin £50.00 (re website), J.Green Payroll Services £70.00, Blyth & Wright £69.99 (mirror), T.Jones Elect £52.85 (light mtce)
*** The payments, as scheduled on the agenda, plus one other payment, were approved. The other payment was to P.Bullimore in the sum of £359.10 (Hol.pay)
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/14/0925; Wind Turbine, Pond Fm, Bodham; an appeal against refusal was allowed
(see further update at D.Young’s report – 3b)
(b) To consider planning applications received since agenda was printed.
PF/17/0472; Erectn of rear & side extns at Highbank, The Street.
It was agreed “no objections” to this application.
(c) To receive update re listing buildings.
It was agreed to remove this item from the agenda
(d) To receive & consider update re 25 & 25a Pine Walk.
D.Young (NNDC) reported the following :- PF/16/0785 & ENF/16/0044 – Garage extension at 25a; an appeal against refusal had been received. A Planning Inspector would be studying all relevant information before making a decision. Referring to the rooflights application DY stated that officers were mindful to approve (rooflights elsewhere in Priory Walk would probably get approval). PF/17/0381; DY stated that the applicant wants to match up the rendering on 25 and 25a (see item 5g).
(e) To note update re Community Housing Fund
D.Young (NNDC) updated members on the CHF and reiterated that land, suitable as an exception site, was required in Weybourne.
(f) To note/consider the new Windfarm cable route (PF)
The meeting was adjourned to allow a parishioner to speak on this matter. Living in Beach Lane, and hearing that the cable route would be east of the car park, she expressed concerns re noise, vibrations, and disruption to those living in the immediate area. She based her view on her experiences recently when the company concerned drilled trial boreholes. Re-opening the meeting it was stated that the cable route was yet to be decided and the consultation day on 19/4/17 might provide more information. PF thought that parishioners should get the backing of the PC, who should make a stand if the parishioners information was correct. It was agreed that members would attend the scheduled meeting on 19/4/17
(g) PF/17/0381; Erectn of Extn & increased roof height; 25, Pine Walk.
Following DY’s statement earlier regarding this application it was agreed that the PC, (assuming this related to the rendering of the brickwork and no other changes), had no objections.

6. Highways & Footpath matters:
(a) To further consider neglected gardens in the village.
PF expressed concerns regarding who decides what is a neglected garden and thought this matter should be removed from the agenda. D.Young (NNDC) said that a satisfactory result had been achieved by NNDC officers following a visit to a property in question and showed pictures to members of the “cleared garden”. Members were pleased with this result and removed the item from the agenda.

7. Meetings & Conferences (to receive reports and announcements)
As already reported there is a consultation meeting at the NNDC offices on 19/4/17 when Dong Energy will give a presentation and answer questions from invited parish councils who are directly involved with the wind-farm cable route. The Clerk asked for as many members as possible to attend this meeting starting at 6pm.
8. Allotments:
(a) To receive report re allotments (RW)
RW reported that the allotments were looking tidy as the planting season progresses. Tenants have asked whether the PC would contribute to the cost of a skip to remove rubbish from the gardens – agreed. It was noted that there was still one tenants rent outstanding

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that grant applications were still being submitted for various projects and there would be a fund raising craft fair on 8/4/17 at the village hall.

10. Cemetery & Churchyard:
(a) To review/consider the state of the main cemetery path
The Clerk had brought this back to the agenda as requested by members many months ago and he reported that the contractor had appeared to have rectified the weed problem on the main path. The contractor would continue to treat the path regularly with weed-killer. The Clerk pointed out that the contractor had not submitted an invoice for extra materials.
(b) To note letter re the new church gates from the Parochial Church Council.
Two communications from Peter Beer representing the Parochial Church Council had been received in respect of the churchyard :- (a) donation of gates by Mr.C.Hay-Smith
(b)restoration/repair of the south gate piers; further donation from Mr.Hay-Smith.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that their maintenance man had been carrying out minor repairs etc.. and there had been a good bingo fund raiser.
(b) To receive update/ consider letter received re land adjacent to 36, Beck Close.
This had been taken as confidential at the end of the meeting when members of the public were excluded. Following receipt of advice from Eastlaw (NNDC) it was agreed to reject the claim for an easement and the solicitor would be instructed to write accordingly.
(c) To confirm Norse Grounds Maintenance Contract
It was agreed to accept the 3 year contract. Members were pleased with their work.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the Easter Egg Hunt was coming up and the quiz night appeared to be successful. RW spoke of a wedding reception to be held on the field soon.

13. To note review of all Governance Matters (standing orders, financial reg etc)
The Clerk informed members that Governance matters needed reviewing as they had not been looked at since his first term as clerk. These included standing orders, financial regs., risk assessments, communication strategy, code of conduct etc…
He reminded members that WPC was an elected body with powers granted by Parliament and funded by the council tax payers. As a corporate body it must be seen to operate correctly and legally.

14. To consider date & arrangements for the Annual Parish Meeting.
It was agreed to hold the APM before the next PC meeting i.e. Wed.3rd May, 2017.
It was agreed to start at 7pm and refreshments would be served. The Clerk would arrange for a large notice to be displayed on the notice board and flyers, advertising the event, would be delivered to households.

15. To receive General Correspondence (not included in agenda items above)
The following was noted :- E-on letter re increase in electricity charges for street lighting (Clerk to investigate), NNDC letter re continuation of cemetery bin collection. (noted)

16. Public Participation (comments/other matters)
The following was raised :-
(a) report from PT re spotlights seen in the night sky (apparently from B/Regis circus)
(b) AC spoke of what was probably a rumour regarding a land-based wind turbine
(c) RW spoke of rubble being deposited on the cliff path nr.Coastguard Cotts.
(d) RW spoke of damaged fencing either side of Beach Lane.
(e) PF, stating that she was acting as a member of the public, spoke of private family business and introduced a petition that she was hoping people would sign after the meeting. This was not a parish council matter and the Chair moved on.

17. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 3rd May, 2017.
The PC meeting would follow the Parish Meeting which starts at 7pm.
Election of Chair would be the first item of PC business.

Weybourne Parish Council
Minutes of the Parish Council Meeting on Wednesday, 1st March, 2017 at the Village Hall, Weybourne. – 7.30pm.

Present: Pat Floyd (Chair), Walter Wood, Andy Crawford, Penny Taylor and the Clerk. Also present were D.Young (NNDC), and eleven members of the public.

*** In the absence of Janice Rose it was agreed that Pat Floyd chairs the meeting.

1a. To receive and consider apologies
Apologies were received and accepted from J.Rose, P.Gallally, R.Gallally, and
R.Woodhouse. Apologies were also received from M.Baker (NCC).

1b. To receive Declarations of Interest on Agenda items
No declarations made.

1c. To receive update and consider vacancy
The Clerk had been informed by NNDC Electoral Services that there had been no claim for an election and therefore the PC could co-opt. It was agreed that an advertisement be placed on the notice board as part of the approved procedure.

2. To approve the minutes of the meeting held 1/2/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
Parishioners requested to speak on items 5d, 5e, and 5f.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) Cabinet was looking to develop its assets to offset a shortfall in the budget from 2020/21 (b) NNDC had been awarded £2.4m under the Community Housing Programme (c) the Maltings Hotel had been added to the Local List (d) the storm surge had been well handled and the cost to NNDC could be £300k – £500k depending on insurance and grants (e) Full Council confirmed the calculation of the council tax for 2017/18 – band D in Weybourne rises by £60 and will be £1650.94 (f) clearance of the NNDC car park should be done by Easter (g) reminder re consultation day by Dong Energy on 3/3/17 – options for the cable appear to be on both the east and west side of the car park.

3c. To receive Police Report.
The Clerk reported that Weybourne now comes under the jurisdiction of the Holt SNT. Crime statistics will be sent which cover the whole of the area concerned and therefore Weybourne’s statistics on crime will not be identified. The Clerk will try and get the figures broken down. The Holt SNT currently only has one PCSO and its unlikely that an officer will attend the PC meetings. – Noted.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £276.08 (clerks salary), HMRC £68.80 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £33.65 (clerks expenses)
E-on £48.54 (electricity – lights), Butcher Andrews Solicitors £304.00 (legal fee)
*** The payments, as scheduled on the agenda, were approved.
The Clerk asked members to note that there was no increase in grass cutting charges this year.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/16/1566; Change of use of outbuilding to holiday accom; Highfields; refused.
PF/16/1683; Formation of access in wall etc; Jericho House; refused.
PF/16/1732; Conversion of Cart Shed at Abbey Farm; permission given.
(b) To consider planning applications received since agenda was printed.
PF/17/0185; Demolition of Bungalow & erection of two storey dwelling; Beach Lane
It was agreed “no objections” to this application.
PF/17/0194; Formation of new access & retention of 2m high wall; 25, Pine Walk.
Members agreed, after a lengthy discussion, that the Clerk informs the Planning Officer that this application should be deferred until the current enforcement action has been resolved. – The meeting was adjourned briefly for members of the public to speak who again were extremely concerned and thought that NNDC had handled the whole matter very badly.
(c) To receive update re listing buildings.
A letter had been sent to the owners of the Maltings Hotel informing them that the building had been placed on NNDC’s Local List. The Clerk had received a verbal complaint from them stating that they thought that they should have been consulted.
(d) To receive & consider update re 25 & 25a Pine Walk.
D.Young (NNDC) updated members on the actions being taken by the NNDC Planning/Legal Department.
(e) PF/17/0146; Installation of 5 rooflights at 25, Pine Walk
Members were concerned that yet another application was being considered whilst many other matters were unresolved. It was agreed that the rooflights were out of keeping with the surrounding area and would impact on the residential amenities of the occupants of neighbouring properties if lighting was used.
(f) LA/17/0188; Alterations & Conversion of Cart Shed at Abbey Farm.
This was purely a listed buildings application and there were no changes to the application already supported at the last meeting (see minute 5f – February 2017)
The meeting was adjourned briefly for a parishioner to express her concerns regarding her business in the village apparently being penalised as a result of what had been said at the February meeting during discussion of the planning application.
(g) To consider way forward re “paperless planning system”, w.e.f. 1/4/17.
The Clerk informed members that the paperless planning system would start on 1/4/17 and members would need to go online to look at planning applications. The possibility of having a lap-top, projector, and screen at meetings was considered. The deadline of allowing 21 days for parish councils to reply to NNDC would be strictly observed and therefore a policy/procedure needed to be agreed to cover the applications that did not fall into the normal parish council meetings schedule. The policy presented by the Clerk was agreed and adopted whereby members would look online at the application and convey their decision to the Clerk who would inform the NNDC Planning Dept., based on a simple majority, of the parish councils decision. This would be recorded at the next scheduled PC meeting.
6. Highways & Footpath matters:
(a) To further consider neglected gardens in the village.
D.Young (NNDC) informed members that he was still waiting for a reply from NNDC.
(b) To consider request for a window in the bus shelter.
It was agreed to purchase a suitable mirror from Blyth &Wright that would enable bus users to see oncoming vehicles.
(c) To receive update re footpath on W’Bourne Hol.Park (north of Temple Drive)
The Clerk informed members that this footpath was not on the NCC Definitive Map nor on any OS maps. A Norfolk CC Footpaths Officer had stated that it was private with no recorded rights and therefore the owners could do as they wished. It was also noted that it did not appear on any old Tighe Maps.

7. Meetings & Conferences.
Members noted the consultation day on 3/3/17 at Weybourne Village Hall regarding the Dong Energy Windfarm Project.

8. Allotments:
(a) To receive report re allotments (RW)
RW had offered his apologies. The Clerk had no further news re the outstanding allotment rent that RW was to collect.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that her committee was trying to get prices for the village hall floor and that hopefully LED lighting was going ahead. Having replacement doors was still being considered. – Noted.
(b) To receive update re registration of village hall and land.
The Clerk reported that the Village Hall and the land at the front adjacent to Beach Lane had now been registered – the letter from Butcher Andrews, with accompanying documents, dated 13/2/17 confirmed this. – Noted.

10. Cemetery & Churchyard:
(a) To receive update re repair to step at eastern gate of churchyard (JR)
In the absence of JR it was agreed to carry this matter forward to the next agenda.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT had nothing to report.
(b) To receive update/ consider letter received re land adjacent to 36, Beck Close.
This item, being of a confidential nature, was taken at the end of the meeting with the public excluded. It was agreed that the Chair, PT, and the Clerk meet with the NNDC Solicitors.

12. Weybourne Community Fund: To receive report re WCF (RW)
No Report.
13. To receive General Correspondence (not included in agenda items above)
The following was noted :-
Letter from Norfolk ALC regarding organisational/staffing restructuring.
Hornsea Project Three Windfarm Brochures; Consultation day on 3/3/17 (V.Hall)

14. Public Participation (comments/other matters)
A parishioner spoke of the real need for affordable housing and referred to a recent TV documentary regarding St.Ives, Cornwall where it had been agreed that all new builds would be affordable housing.

15. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 5th April, 2017. (7.30pm)