Weybourne Parish Council

Weybourne Parish Council

MINUTES of the Parish Council Meeting held on
Wednesday, 7th November, 2018. (7.30pm) at the village hall.

 

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Robin Woodhouse,
Andy Crawford, Lyndon Swift, Penny Taylor, and the Clerk. Also present were
D.Young (NNDC), three members of the public, and the newly appointed clerk,
Catherine Fletcher.

1a. To receive and consider apologies
Apologies were received and accepted from P.Gallally and R.Gallally. Apologies were also received from PC.Gower-Smith.

1b. To receive Declarations of Interest on Agenda items
No interests declared on agenda items.

1c. To note appointment of new Parish Clerk.
Following interviews and receipt of satisfactory references Catherine Fletcher had been appointed Clerk with effect from 1/12/18. The salary, expenses, and other terms and conditions would be the same as the current clerk, and Catherine had written confirming her acceptance of the position. The Chair welcomed her to the meeting.

2a. To approve the minutes of the meeting held 3/10/18.
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
A parishioner requested to speak at item 8 (Allotments).

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) half-way through the current financial year officers had reported an underspend of £160k, however an overall deficit was forecast for 2019/20 (£319k). This would increase to £2.1m in 2022/23.
(b) the current contract with Citizens Advice, Mid-Norfolk was to be extended by 15 months (c) a variation of Norfolk-wide arrangements for re-cycling has been agreed.
(d) car parks would be free of charge on 11/11/18 (Remembrance Day). (e) Planning permission now granted for the replacement Splash Leisure Centre. (f) Summary of the new Local Plan meetings held recently. (g) sad news of the death of Wyndham Northam (Mundesley member).

3c. To receive Police Report.
The “Cluster” newsletter continues to be received.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £255.70 (clerks salary), HMRC £63.80 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £37.62 (clerks expenses)
E-on £58.40 (electricity), Morston PC. £5.58 (photocopying), S.Meakin £19.20
(files), NNDC £1,351.28 (cost of by-election), P.Bullimore £248.50 (holiday pay)
The payments as above, and scheduled on the agenda, plus three other payments, were approved. The other payments were as follows :- Community Heartbeat Trust £45.60 (defibrillator pads), Secret Gardens £76.00 (grass cutting), and NNDC £823.68 (dog bin emptying)
(b) To consider donation to N.Norfolk Community Transport.
Following recent discussions regarding local community transport, and the knowledge that a service was providing transport to and from Weybourne, members agreed to donate £500.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive update re Hornsea Windfarm.
No further news (still being considered by the Planning Inspectorate).
(d) To receive update re Affordable Housing
A new site had been identified off Beach Lane and NNDC, along with a representative from Hastoe Housing, had been to view the site. The Clerk had emailed members (4/11/18) identifying the land, and after discussion, it was agreed to invite representatives of NNDC and Hastoe Housing to the next meeting to give more information. Extra posters, as well as the agenda, would be placed on the notice board to keep the public informed.
(e) To note PC responses re PF/18/1869 and PF/18/1880.
The PC’s response was “no objections” on both of these applications – Noted.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
Norfolk Coast Partnership, that is leading this project, had informed the Clerk of the following:- (a) total cost of project could be approx. £12k (b) the Norfolk Rivers Trust will carry out project management (c) there will be legal agreement re access to the pond using a boardwalk (d) there is another project in the pipeline whereby the Environment Agency will be working on Spring Beck (trying to reduce the speed of the waterflow thro the village). Noted by members.
(b) To receive update re the state of the beach
The Clerk read his email addressed to S.Butikofer (NNDC) and H.Cox (NNDC) regarding the delay and lack of answers, and also the main points from SB’s response. Members instructed the Clerk to write yet again stating that members were still waiting for a meeting or some action regarding this matter. He was particularly asked to enquire as to whether the old tractor and boat were to be removed.
(c) To receive update re road signs in the village
NCC Highways had responded to the Clerks email as follows:- (a) pedestrian warning signs are only used when there is regular pedestrian activity; the signs would not be appropriate near the cemetery (b) refreshing the red road surface nr.the cemetery could not be carried out as the cost was too prohibitive; this was now NCC Highways policy (c) the cyclists sign would be lowered on Station Rd nr.the station. Members were not happy, particularly with (a) as they believed pedestrians used the area regularly. The Clerk was asked to write asking what signage would be appropriate to warn of pedestrians near the cemetery.
(d) To note/consider illegal signs on verges (JR)
A private business had put out signs all over the Sheringham area advertising their latest sale in Salthouse. NCC Highways had not got the “manpower” to remove them although permission had not been given by them. It was agreed that future advertising boards could be removed after the Clerk had confirmation that permission to place them on verges had not been granted.
(e) To consider /note Highways Parish Partnership Scheme – 2019/20.
It was agreed to remove this matter from the agenda.
(f) To note/consider the cuts on winter bus timetables
LS stated that the cuts are serious with the last bus from Sheringham leaving during mid-afternoon. He said that people are being encouraged not to use cars but use public transport, which in this area is becoming very difficult. The Clerk was instructed to write to S.Butikofer (NCC) asking for an update and enquiring as to what can be done.
(g) To consider proposed bollards on verge nr Jericho House, Station Road.
The Clerk was asked to reply to NCC Highways stating the increased costs for the grass cutting contractor but more importantly the parish councils concerns re the loss of further verge parking in the village. A local resident had not had problems over many years with this access to Station Road and members wished to point out that there had been no history of accidents. Parking on the verge, south of Station Road, had gone on for years.

7. Meetings & Conferences (to receive reports and announcements)
PF, LS, and the Clerk attended the NNDC Local Plan update on 30/10/18. There would be consultations re the new local plan in the new year.

8. Allotments:
(a) To receive report re allotments (RW)
The Clerk had received a negative response from Kelling School re having an allotment although LS informed the meeting that their decision may have changed. An email from a parishioner/allotment holder had been received asking for a plan/layout of the allotments to be displayed on the allotment gardens notice board. The parishioner confirmed her request when she spoke and also asked for better communication between tenants and the parish council. It was agreed that AC would assist RW and they would be joint co-ordinators for the allotments to try and rectify some of the problems. The possibility of hiring a rotavator was agreed when the need arises, to try and assist people when taking on vacant plots.

9. Village Hall:
(a) To receive report re Village Hall.
A report had been emailed to members on 25/10/18.
(b) To receive update re dead tree nr entrance to village hall.
The NNDC Tree Officer had told the Clerk that the tree needed to be felled and a local contractor had been appointed to carry out the work subject to written confirmation from NNDC. The works were due to be carried out on 22/11/18 at a cost of £740. (the contractor to retain the wood and clear the site).

10. Cemetery & Churchyard:
(a) To receive update re path through the Churchyard to the east gate.
Path to be considered by PCC later next year.

11. Harry Dawson Playing Field: (a) To receive report re HDPF (PT).
PT reported on another good bingo fund raising evening.
12. Weybourne Community Fund: To receive report re WCF (RW)
RW reminded members of the childrens xmas party on 9/12/18 which would be followed by the older peoples party.

13. Governance: To receive update re Data Protection Regulations.
The audit of old records held was still going on.

14. To receive update re installations for Deep History Coast
The Clerk read his email of 11/10/18 addressed to D.Young (NNDC) and S.Butikofer (NCC) expressing real concerns re the increased number of visitors visiting the area without any provision of toilets. There was no real news other than SB had said that there was now more awareness of the need for toilets at this site.

15. To receive General Correspondence. (not included on agenda)
Brochure re play/gym equipment – handed to PT.

16. Public Participation (comments/other matters)
Concerns were expressed re overflowing dog bins – D.Young (NNDC) to follow up

17. To confirm date of next meeting – future agenda items
This was to be fixed by the Chair as soon as she had investigated the possibility of using the hall on another evening; possibly Thursday, 6/12/18. The Budget/Precept 2019-20 would be on the agenda for consideration.

Weybourne Parish Council

MINUTES of the Parish Council Meeting held on
Wednesday, 3rd October, 2018, in the Function Room at the Ship. (7.30pm)

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally,
Lyndon Swift, Penny Taylor, and the Clerk. Also present were three members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from R.Woodhouse and A.Crawford. Apologies were also received from D.Young (NNDC) and S.Butikofer (NCC).

1b. To receive Declarations of Interest on Agenda items
No interests declared on agenda items.

1c. To consider the vacancy for a Parish Clerk.
This matter was dealt with at the end of the agenda when the public were excluded as it was a staffing matter and therefore confidential.
Adverts had been placed on the NALC and NPTS websites. Applications had been received and after discussion it was agreed to interviews being held at the Chair’s house on 11/10/18 with Pat Floyd (Chair), Ruth Gallally, and Walter Wood being given delegated responsibility to appoint a new clerk. The current clerk, having given notice on 5/9/18, would be leaving at the end of November, and hopefully the new clerk would be taking up the position w.e.f. 1/12/18.

2a. To approve the minutes of the meeting held 5/9/18.
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) sent a brief email which had been circulated to members and stated that (a) the subsoil reported being deposited on land adjacent to the Beach Lane car park was from an AWA treatment plant that was under construction (b) a negative response had been received from NNDC re toilet provision on the car park – see agenda item 14.
*** S.Butikofer (NCC) reported via email on the following :- (a) further savings of £95m had to be found by NCC over the next three years (b) concerns re the closure of childrens centres (c) still pressing the argument re saving mobile libraries (d) the Police & Crime Commisioner’s report re the Fire Service is awaited (e) NCC has launched health checks etc for the middle aged (f) Norfolk is currently receiving above the average number of scam attacks; be aware.

3c. To receive Police Report.
The “Cluster” newsletter continues to be received.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £255.50 (clerks salary), HMRC £64.00 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £31.26 (clerks expenses)
E-on £60.34 (electricity), T.T.Jones Elect. £54.49 (mtce; street lights),
Secret Gardens £76.00 (grass cuts), Norse East. Ltd £348.11 (HDPF Mtce)
*** The payments as above, and scheduled on the agenda, plus one other payment, were approved. The other payment was in the sum of £168.37 payable to E.Farrow for repairs/guttering, and new water butt, for the cemetery shed.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/18/0996; Extn & Roof lights; 16, Home Farm Rise – Approved.
PF/18/1058; Conversion into two dwellings; Gasche’s – Approved.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive update re Hornsea Windfarm.
No further news.
(d) To receive update re Affordable Housing
No further news.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
The Norfolk Coast Partnership had asked what financial assistance the PC was prepared to give towards this project. Without having any details of costs members agreed to give £1,000 subject to there being a legal agreement with the landowner regarding public access on the proposed boardwalk
(b) To receive update re the state of the beach
The Clerk read S.Butikofers email dated 1/10/18 and members were concerned that there had been no progress on this matter for two months. The Clerk was instructed to write to S.Butikofer and H.Cox (NNDC portfolio holder) asking for action on this subject which had been outstanding for many months. (raised at annual parish meeting in May, 2018)
(c) To consider road signs in the village
After discussion the Clerk was instructed to write to the NCC Highways Engineer requesting the following :- (a) pedestrian warning signs to be erected east of the cemetery and the red road surface to be refreshed (b) cyclist signs on Station Road, near the railway station, to be lowered and be made more visible.
(d) To receive update re deposits of earth/rubble adjacent to car pk.
An answer to the questions raised had been outlined in D.Youngs report in that it was AWA earth from the treatment plant now under construction. It was intended that these earthworks would join up with the re-sited wooden sea defence barrier.
(e) To consider /note Highways Parish Partnership Scheme – 2019/20.
After the Highways Engineer had stated that there was no way he would consider moving the 30mph signs (see Sept.18 minutes – 6e) it was agreed to request warning signs to make motorists more aware of pedestrians (see 6c above).

7. Meetings & Conferences (to receive reports and announcements)
Meeting re the new Local Plan at NNDC offices (30/10/18 – 6 – 8pm).
Cllrs. PF and LS to attend.

8. Allotments:
(a) To receive report re allotments (RW)
RW had offered his apologies. It was noted that the rubbish had been burnt. As vacancies continued to exist the Clerk was instructed to approach the local school with a view to them taking a plot and using it for educational purposes.

9. Village Hall:
(a) To receive report re Village Hall.
The report had been emailed to members. It referred to bookings, fundraising, grant applications, floor refurbishment, and reviewing policies and procedures.
A letter had been received from the WVHMC asking the PC to deal with a dead tree adjacent to the entrance to the car park. Members instructed the Clerk to make enquiries with the NNDC Tree Officer, and if he recommended that it be felled, to proceed and appoint a contractor a.s.a.p.

10. Cemetery & Churchyard:
(a) To receive update re path through the Churchyard to the east gate.
The Clerk read an email from Father PB stating that a “new path” was only at a preliminary stage and depended on funding. The PCC would not be looking at this before the later part of next year. The Clerk was asked to investigate some tree roots which might be a “trip hazard”.
(b) To receive update re connecting water supply to the cemetery.
Repairs to the shed and its guttering, along with a new larger water butt, would hopefully eliminate any future water shortages. It was agreed to remove this from the agenda.

11. Harry Dawson Playing Field: (a) To receive report re HDPF (PT).
PT reported on another good fund raising bingo session.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW offered his apologies. It was noted that the Country Fayre might be a 2 day event.

13. Governance: To receive update re Data Protection Regulations.
Nothing further to report.

14. To receive update re installations for Deep History Coast
D.Young’s email was read to members and in summary NNDC had been completely negative regarding the provision of toilets. S.Butikofers email referred to NNDC’s concerns re anti-social behaviour and vandalism because of the car parks location.
The Clerk was instructed to write stating that some members were horrified to think that NNDC would gladly take all the increased car park revenue but would ask the parish to fund things such as portaloos or even expect private enterprise to open their facilities to the general public. It was thought that with the hundreds, if not thousands of extra visitors, expected to view the Deep History Coast Trail some sort of provision should be made by NNDC for public toilets.

15. To receive General Correspondence. (not included on agenda)
The following had been received :-
(a) NNDC enquiry re almshouses – none in parish (Clerk to reply)
(b) Scam awareness message from Royal Mail – noted
(c) Volunteer to speak with student from UEA re windfarms (PG)
(d) Leaflet from Nth Norfolk Community Transport.

16. Public Participation (comments/other matters)
It was noted that pads for the defibrillator are required.

17. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 7th November, 2018. (7.30pm – V.Hall)
PG and RG offered their apologies for this meeting.

Weybourne Parish Council

MINUTES of the Parish Council Meeting held on
Wednesday, 5th September, 2018. at the Village Hall, Weybourne. (7.30pm)

Present: Pat Floyd (Chair), Walter Wood, Peter Gallally, Ruth Gallally, Robin Woodhouse, Andy Crawford, Lyndon Swift, Penny Taylor, and the Clerk.
Also present were D.Young (NNDC), S.Butikofer (NCC), and eight members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from Janice Rose. Apologies were also received from PC.Gower-Smith.

1b. To receive Declarations of Interest on Agenda items
No interests declared on agenda items.

1c. To welcome new member & signing of Declaration of Acceptance of Office
The Chair welcomed Lyndon Swift to the council and congratulated him on his by-election success. He duly signed his Declaration of Acceptance of Office which was witnessed by the Clerk. He was asked to complete his Register of Interest forms which would be forwarded to NNDC.

2a. To approve the minutes of the meeting held 1/8/18.
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) Cabinet considered recommendations from the recent review of the Local Plan; further work regarding innovations in the provision of affordable housing and the introduction of the Community Infrastructure Levy. (b) further investment in the Egmere Business Zone. (c) Cabinet recommended the provision of a grant of an interest free loan up to £425k to support the delivery of 66 “extra care flats” in Fakenham. (d) a capital budget of £600k to fund the “ Public Convenience Strategy” (e) agreement to appoint legal counsel for the windfarms development consent orders. (f) based on July figures there is a projected underspend of £353k in this financial year.
*** S.Butikofer (NCC) reported on the following :- (a) the Police & Crime Commissioners consultation on him taking over the governance of the Fire Service; members at NCC want things to stay the same as there are no real savings (b) report re fly-tipping and charges for DIY waste (c) the fight goes on to protect mobile libraries (d) referred to the state of Weybourne beach – see minute 6b.

3c. To receive Police Report.
No report received. The “Cluster” newsletter continues to be received via email.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £255.70 (clerks salary), HMRC £63.80 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £36.14 (clerks expenses)
E-on £60.34 (electricity), E.Farrow £88.00 (VAS), Morston PC £21.72 (copying),
Secret Gardens £76.00 (grass cuts), Anglian Water Business £48.25 (allot.water)
*** The payments, as scheduled on the agenda and above, plus two other payments, were approved. The other payments were as follows :- E.Farrow, an additional £45 re VAS maintenance and Secret Gardens, an additional £76 re grass cutting.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/18/1189; Stable Lads Cottage; change to residential use – withdrawn.
PF/18/0982; Slys Close, The Street; outbuilding – approved.
(b) To consider planning applications received since agenda was printed.
None received.
(c) PF/18/1058; Conversion to 2 dwellings; Gasche’s, The Street.
It was agreed “no objections” to this application.
(d) To receive update re Hornsea Windfarm.
Following the submission of the planning application a Notice of a Preliminary Meeting had been issued by the Planning Inspectorate. This meeting would consider the procedure to be adopted and the way forward (Norwich, Blackfriars Hall on 2/10/18 at 9am).
(e) To receive update re Affordable Housing
The Clerk reported that he had been informed by NNDC that the parish council owned land (community field and allotments) was no longer being considered and other possible sites were now being looked at. NNDC was looking at land off the Holt Road and off the A149 in the west of the village.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
The Norfolk Coast Partnership was still waiting for costings for this project.
(b) To receive update re the state of the beach
S.Butikofer (NCC) had spoken to officers at NNDC and had been informed that the beach would be “cleaned-up” when the other outstanding work is carried out. i.e. moving back the bank. Some members were concerned with this as this work was supposedly to be carried out over a year ago.
(c) To receive update re “gates” on A149 near cemetery.
News re any possible refund from NCC would not be available until after the end of the financial year (31/3/19).
(d) To receive update re Community Transport Scheme for Weybourne
A new print run of “information leaflets” was in the pipeline.
(e) To consider /note Highways Parish Partnership Scheme – 2019/20.
The cost of adding a “data collector” to the existing VAS was approx. £350 but the Clerk informed members that after lengthy discussion with the NCC Highways Engineer it was obvious that permission would not be granted to move the existing 30mph signage further east towards Sheringham (A149 – nr.cemetery) so that it was safer for pedestrians. S.Butikofer (NCC) would speak further with the Highways Engineer.
(f) To consider additional dog bin for beach car park.
This could be removed from the agenda as D.Young (NNDC) had dealt with this to members satisfaction.

7. Meetings & Conferences (to receive reports and announcements)
NNDC – Update re new Local Plan (30/10/18 – 6pm) – PF and LS to attend.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that there was still some vacant plots. It was hoped to have a bonfire to burn the garden waste fairly soon.

9. Village Hall:
(a) To receive report re Village Hall.
The Clerk summarised the WVHMC report which had been emailed to members.

10. Cemetery & Churchyard:
(a) To receive update re War Memorial & path thro C’Yard
War Memorial: The Clerk referred to last months minutes and members agreed that this should again be removed from the agenda.
Path: There was no further news from the PCC.
(b) To receive update re connecting water supply to the cemetery.
Bringing the water supply from the allotment site to the cemetery would be very costly (£1,600 plus) and members agreed not to pursue this further but would get the repairs carried out to the shed guttering etc. to collect the optimum amount of rainwater. The Clerk was instructed to arrange for the necessary work to be carried out.

11. Harry Dawson Playing Field: (a) To receive report re HDPF (PT).
PT reported on the field being well used and the arrival of three new tables for the site

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported on the August Fun Day which had not been so well attended as in the past. He thought that the date clashed with other competing events.

13. Governance: To receive update re Data Protection Regulations.
Nothing further to report.

14. To receive update re installations for Deep History Coast
The Clerk reported that he had not received a reply follwing the request for toilets and additional litter bins (D.Young/S.Butikofer to follow this up). He laso reported that (a) NNDC were hoping to develop an app (b) promotion of a cycle trail (c) the launch of the project would be Spring, 2019 with a formal opening in May, 2019.

15. To receive update re Communications (Phone, TV, B’Band)
The Clerk had spoken with Norfolk CC, Head of Technology regarding mobile coverage. This was illustrated well on their website map showing the cover given by the four mobile network operators. Members in general thought the 4G in the village was satisfactory and it was up to individuals to deal with their service providers on this matter.
16. To receive General Correspondence. (not included on agenda)
Email from WVHMC informing members of the hall closure in October.
Dudgeon Newsletter (Summer 2018)

17. Public Participation (comments/other matters)
Having only just received his resignation the Chair said she was sad to inform members that the Clerk was leaving in 3 months time.
A member of the public raised concerns re the earth/rubble being deposited on the Muckleburgh land adjacent to the car park.
A brief discussion re signs in the village resulted in the Clerk being instructed to place the matter on the next agenda.

18. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 3rd October, 2018 (7.30pm)
Cllr. Swift kindly agreed to the Function Room at the Ship being used as the village hall was not available.

Weybourne Parish Council

MINUTES of the Parish Council Meeting held on
Wednesday, 1st August, 2018. at the Village Hall, Weybourne. (7.30pm)

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally,
Robin Woodhouse, Penny Taylor, and the Clerk. Also present were D.Young (NNDC), S.Butikofer (NCC), and five members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from A.Crawford. Apologies were also received from PC.Gower-Smith.

1b. To receive Declarations of Interest on Agenda items
No interests declared on agenda items.

2a. To approve the minutes of the meeting held 4/7/18.
The minutes, which had already been circulated, were accepted as a true record subject to one amendment. The amendment was as follows :- (17) Public Participation
In the final sentence delete the word “being” and insert the words “could be”.

2b. To receive update re parish council vacancy.
NNDC Electoral Services had announced there would be an election and the statutory notice (Notice of Election) had been published on the NNDC website, WPC website, and the village notice board. The Clerk had been informed verbally by NNDC that the election could cost the parish council approx. £1,500. The closure for nominations would be on 2/8/18 and published on 3/8/18. If contested the day of the poll will be Thursday, 30th August, 2018 (7am – 10pm).

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) the waste contract with Kier had been extended to March, 2020; the intention is to combine the contract with some other authorities (b) financial penalties being introduced for owners of sub-standard rented properties (c) small adjustment by full council of the number of seats on committees (d) agreed change in the articles of Victory Housing Trust to enable proposed merger with Flagship Housing Group Ltd. (e) still looking and requesting information from Head of Paid Services re empty properties in Weybourne.
*** S.Butikofer (NCC) reported on the following :- (a) concerns re lack of police officers; following the termination of PCSO’s the extra police officers now employed have gone to Norwich; no changes in rural areas (b) the Police & Crime Commissioner consulting on taking over the Fire Service (c) D.I.Y.charges to remain in place for the time being (d) further cuts over the next four years being debated at County Hall; mobile libraries still being reviewed (e) poor attendance at the Holt meeting re the Hornsea Project Three Windfarm (Chaired by N.Lamb MP).

3c. To receive Police Report.
Apologies received from the police.
4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £255.50 (clerks salary), HMRC £64.00 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £37.15 (clerks expenses)
E-on £58.40 (electricity).
*** The payments, as scheduled on the agenda and listed above, were approved.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following had been approved by NNDC :-
PF/18/0788; Dwelling at Breck Farm.
PF/18/1032; Extension at Gable End, The Street.
PF/18/1067; Erection of side & rear extension at 33, Beck Close.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To note PC decisions re PF/18/0880, PF/18/0982, & PF/18/1189.
Under the PC’s new policy (planning applications between meetings) the following decisions had been conveyed by the Clerk to NNDC :-
PF/18/0880; Old Orchard House; No objections.
PF/18/0982; Slys Close, The Street; No objections.
PF/18/1189; Stable Lads Cottage; No objections.
(d) To receive update re Hornsea Windfarm.
JR and the Clerk had attended the recent meeting at Holt. This had been chaired by N.Lamb MP. and the main topics of conversation were (a) the AC/DC question and why another project had already announced its decision to go with DC (b) the apparent lack of research on many matters before submitting the application to the Planning Inspectorate.
(e) To receive update re Affordable Housing
D.Young (NNDC) confirmed the negative response received in the past from a local land owner re buying land for affordable housing. The Clerk had received a better response from another land owner but the area had very poor access problems on to the A149. However this had been referred to NNDC Housing.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
The Clerk reported that the Norfolk Coast Partnership had informed him of the following :- (a) Norfolk Wildlife Trust were happy with the proposed scheme (b) the Environment Agency could not assist with the major work of “digging out” as it was not part of their remit. Amphibious plant was required and therefore costs were now being obtained before another meeting was arranged.
(b) To receive update re white lines in Church Street & Station Road.
It was agreed that the existing white line outside Hydrangea Cottage could be extended a further 4m to the dropped kerb. The Station Road line would remain as it is and this item would be removed from the agenda.
(c) To receive update re “gates” on A149 near cemetery.
Members approved the new gates and the Clerk would make enquiries re the total cost (originally estimated at £2k).
(d) To receive update re Community Transport Scheme for Weybourne
The Clerk had written twice but had not received a reply re his request for posters etc.
The Clerk was instructed to write a third time to NNCT asking for information.
(e) To consider /note Highways Parish Partnership Scheme – 2019/20.
The Clerk had informed members at the previous meeting of the new scheme and after much discussion re speeding on the A149 the Clerk was asked to make enquiries as follows :- (a) the costs and work of moving the 30mph signage near the cemetery (A149) further east towards Sheringham (Traffic Orders etc). (b) the cost of adapting the current VAS so that it could collect data thereby providing a case for moving these signs.
(f) To consider additional dog bin for beach car park (PG).
D.Young (NNDC) agreed to make enquiries and report back.
(g) To consider lack of communication re recent filming at the beach/car park.
The Chair said she had been left “speechless” with the chaos caused by a film production company that took over the car park/beach area. The PC had received numerous complaints regarding people not being informed and D.Young (NNDC) had expressed his concerns to staff at NNDC regarding the lack of communication. The Chair hoped this would not happen again and D.Young (NNDC) would follow this up again with staff at NNDC.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk announced the following :-
NNDC – Local Plan Workshop- 30/10/18 & 1/11/18 – carried forward to next agenda.
WW1 commemoration by Kelling PC (11/11/18) – noted and members to attend.
N.Lamb’s Tour – Kelling (A148) on 30/8/18 – noted.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that a new tenant from Weynor Gardens had taken an allotment garden.

9. Village Hall:
(a) To receive report re Village Hall.
The WVHMC report had been emailed to members. The paragraph re creating an operating agreement with the PC was noted.

10. Cemetery & Churchyard:
(a) To receive update re War Memorial & path thro C’Yard
The Clerk informed members that he had spoken at length with Father Phil Blamire on two occasions and summarised the position regarding the memorial as follows :-
1. Father PB had referred this matter again to the CEO of the Diocesan Advisory Committee and the DAC had turned down the request for an additional memorial as they would all additional memorials.
2. The DAC are aware of the plaques immediately inside the church which will “preserve” the names listed on the memorial.
3. The memorial is in good condition but further enquiries re preserving the lettering has proven negative.
4. The memorial is Grade 2 listed and therefore we cannot change or add to it.
5. The local church is keen to point out that it is not a reluctance on their part but the decision from the Chancellor, on advice from the DAC, is final.
The path running to the east gate is still in the hands of the PCC.
(b) To consider connecting water supply to the cemetery.
A letter from a parishioner, requesting a water supply at the cemetery, was read to members. Initial thoughts were that the costs of such a project would be high but the Clerk and RW would make some enquiries and report back to members.

11. Harry Dawson Playing Field: (a) To receive report re HDPF (PT).
PT reported on another good fund raising bingo.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reminded members of the Fun Day on 12/8/18.

13. Governance: To receive update re Data Protection Regulations.
The Clerk had nothing further to report.

14. To receive update re installations for Deep History Coast
The Clerk had confirmed acceptance of NNDC’s proposals but as yet had not received a reply regarding toilet facilities and extra waste bins.

15. To receive update re Communications (Phone, TV, B’Band)
Communications being a very large subject the Clerk reported back to members on Broadband. It seemed that internet speeds varied a great deal but after speaking to many people, including parishioners, it appeared it was more down to the individual rather than the PC. Referring to enquiries with Karen O’Kane (Programme Director with Norfolk County Council on “Better Broadband”) she informed the Clerk that (a) Weybourne was already covered by fibre based broadband (b) there is a map on the NCC website referring people to this (c) Internet Service Providers do not automatically move people to a fibre based service, therefore people should contact their ISP (d) the PC can do nothing further other than encourage parishioners to “shop around” for ISPs who will give them the deal they want (like other utilities such as electricity). (e) fibre coverage has now reached 85% of Norfolk. Noted by members.

16. To consider future financing of village defibrillator.
The Holt & Communities First Response organisation had asked the PC to take over responsibility for the defibrillator including the financing of a new machine when required in a few years time. This was agreed and the clerk would respond accordingly.

17. To receive General Correspondence. (not included on agenda)
The Police & Crime Commissioner’s consultation re Governance of the Fire Service was referred to members. All political parties at County Hall opposed the move of the PCC taking responsibility for the Fire Service and it was left to individual members to respond if they wished.

18. Public Participation (comments/other matters)
There was a brief discussion regarding the provision of infrastructure to support new housing developments in Sheringham and Holt.

19. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 5th September, 2018. (7.30pm).

Weybourne Parish Council

MINUTES of the Parish Council Meeting held on
Wednesday, 4th July, 2018. at the Village Hall, Weybourne. (7.30pm)

Present: Pat Floyd (Chair), Janice Rose, Walter Wood, Peter Gallally, Ruth Gallally,
Robin Woodhouse, Andy Crawford, and the Clerk. Also present were D.Young (NNDC), and nine members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from P.Taylor. Apologies were also received from S.Butikofer (NCC) and PC.Gower-Smith.

1b. To receive Declarations of Interest on Agenda items
No interests declared on agenda items.

2a. To approve the minutes of the meeting held 6/6/18.
The minutes, which had already been circulated, were accepted as a true record subject to one amendment. The amendment was as follows :- 8(a) at the final sentence, after the word “skip”, insert the words “to be funded by the parish council”.

2b. To note resignation of member on 19/6/18.
As members were aware David Heley had resigned on 19/6/18. NNDC Electoral Services had been informed and the statutory notice re electors rights to call an election had been placed on the notice board. Members will be informed whether an election will take place at the next PC meeting. The Clerk reminded members that the main parish council elections will be taking place in May, 2019.

3a. Public Participation (requests to speak on agenda items)
A parishioner requested to speak on items 10a and 15.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) Hilary Cox from Cromer awarded an MBE (b) Full Council approved the provisional out-turn for the year to 31/3/18 showing an underspend of £994k. (c) cautious forecasting suggests a deficit increasing to £2m over the next three years; no specific plans in hand to address this (d) leases for the two gypsy/travellers sites (Cromer & Fakenham) to be renewed.
(e) Liberal Democrat motion for NCC to review its recently imposed DIY waste charges was defeated. (f) £250k from the Community Housing Fund warded to Holt Housing Society to acquire 4 dwellings.
*** S.Butikofer (NCC) reported via email :- (a) concerns re the mobile library service being subject to cuts; it is a lifeline to lonely/vulnerable people. (b) plans submitted by Orsted to the Planning Inspectorate for the Hornsea Three Windfarm; N.Lamb MP is hosting a public meeting in Holt on 12/7/18 (c) request for approval from the PC regarding the white lines in Church Street (d) charges imposed at the recycling centres

3c. To receive Police Report.
Reported via email :- (a) three crimes in the parish since the last meeting; no further details supplied (b) the current SNAP priorities include “scam awareness”. (c) be cautious re opening windows in hot weather (burglary opportunities).
4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £255.70 (clerks salary), HMRC £63.80 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £39.41 (clerks expenses)
E-on £60.34 (electricity), T.T.Jones Electrical £54.49 (street light mtce.)
*** The payments, as scheduled on the agenda and listed above, plus three additional payments, were approved. The additional payments were as follows :-
E.Farrow £55.00, VAS mtce., Secret Gardens £76.00, grass cutting, and Philip Hall Timber Products £570.00, HDPF equipment.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following was noted :-
PF/18/0667; Erectn of outbuilding at The Gullies, The Street – Approved.
(b) To consider planning applications received since agenda was printed.
The following planning applications would be dealt with under the PC’s new policy with members contacting the Clerk with their decisions by the due date.
PF/18/0880; Extn at Old Orchard House, The Street, Weybourne.
PF/18/0982; Outbuilding in rear garden at Slys Close, The Street, Weybourne.
(c) PF/18/0996; Erectn of extn. & roof light; 16, Home Farm Rise.
It was agreed “no objections” to this application.
(d) To receive update re Hornsea Windfarm.
As already stated in SB’s report a planning application had been submitted to the Planning Inspectorate and had been accepted on behalf of the Secretary of State. The Clerk reminded people of the meeting, being chaired by N.Lamb MP, in Holt on 12th July. A newsletter, dated June 2018, had been published by Orsted.
(e) To receive update re Affordable Housing
NNDC had been notified of the PC decision regarding not considering the allotment land. A negative report, from the Planning Officer for Major Projects, had rejected the allotment site since the last meeting and therefore the quest for suitable land goes on.
D.Young (NNDC) would clarify the position with a local land owner in the village and the Clerk would make enquiries regarding land off the A149 in the west of the parish.
(f) PF/18/1067; Demolition of garage & erectn of extn; 33, Beck Close.
It was agreed “no objections” to this application.
(g) PF/18/1058; Conversion of Dwelling to 2 units; Gasche’s, The Street.
It was agreed “no objections” to this application.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
No further news since the last meeting.
(b) To receive update re white lines in Church Street & Station Road.
The extension of the white line in Church Street was discussed following SB’s request for an approval, but there still appeared to be a discrepancy as to what the length of the line needed to be. (a parishioner disagreed with the county councillors proposal).
(c) To receive update re “gates” on A149 near cemetery.
The Clerk was asked to enquire as to when the works would be carried out. It was hoped the gates would be in place before the peak holiday season in August.

(d) To receive update re Community Transport Scheme for Weybourne
The Clerk informed members that North Norfolk Community Transport served Weybourne on a regular basis. The Clerk was asked to obtain some posters/adverts to be placed on the notice board to promote this service.
(e) To note Highways Parish Partnership Scheme – 2019/20.
The Clerk informed members that NCC was again running a scheme, as in previous years, for 2019-20. It would be a 50/50 scheme and applications closed in Dec.2018.

7. Meetings & Conferences (to receive reports and announcements)
N.Lamb’s Village Tour – nearest meeting point would be High Kelling (30/8/18)

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that (a) a skip had been used as requested (b) the notice board had been repaired, and (c) still plots available.

9. Village Hall:
(a) To receive report re Village Hall.
A report had been received and would be circulated (email + paper copy). This report referred to 9(b) – see below.
(b) To note reply from WVHMC re public parking (non- hall users).
The WVHMC could not allow general public parking. As had already been stated in the past the car park needed to be available for hall users, otherwise without such a facility bookings would decline.

10. Cemetery & Churchyard:
(a) To note/consider letter from parishioner re War Memorial & path thro C’Yard
Following a letter of concern from a parishioner members again discussed the war memorial. Approx. two years ago the PC had the memorial cleaned and inspected at a cost of £750 and were informed by a stonemason that nothing further could be done to preserve the lettering/names on the memorial. A possibility of an additional memorial in the shape of a lectern, to stand adjacent to the main memorial, thereby preserving the names of those lost, was considered. It was agreed at the time that the church would try and progress this matter and it would be funded by the Weybourne Community Fund. As this would not directly involve the PC it was removed from their agendas. It was agreed that the Clerk makes enquiries with the Church to see if this project could be progressed and to put the matter back on the PC agendas.
The footpath running from the small east gate to the main entrance was discussed and it was agreed that something more “substantial” was needed. The Clerk had been informed by the Church Fabric Officer that this was currently being considered by the PCC and it was agreed to await developments.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
The Clerk had received copies of the HDPF AGM minutes and Accounts which would be circulated. There was no report from PT who had offered her apologies.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW informed the meeting that the “Fun Day” would be on 12/8/18.
13. Governance: To receive update re Data Protection Regulations.
The Clerk had nothing further to report.

14. To note/consider installations re Deep History Coast
Details of the NNDC plans re the installations etc had been circulated to members and they were approved. The Clerk was instructed to write back accordingly requesting that toilets are installed and extra waste bins are provided.

15. To consider parishioners concerns re Communications (Phone, TV, B’Band)
Following concerns from a parishioner there was a lengthy discussion regarding Mobile phone signals, TV, and Broadband. The Chair closed the meeting and invited parishioners to speak..This was a very extensive subject and opinions differed as to what was being received in the village. Some people claimed to receive an excellent phone signal and good internet speeds but others did not. The Clerk was asked to investigate and report back to the PC.

16. To receive General Correspondence. (not included on agenda)
An invitation to attend the WW1 Commemoration event on 11/11/18 at the Muckleburgh site was received and accepted.

17. Public Participation (comments/other matters)
The following was raised :-
Road signage still not replaced at the Church St/A149 junction; Clerk to deal with.
Exposed metal/rubbish on beach; Clerk to remind Hilary Cox (NNDC).
Empty dwellings being used as affordable housing; D.Young (NNDC) to deal with.

18. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 1st August, 2018. (7.30pm)
PG requested that an additional dog bin be considered for the car park.

Weybourne Parish Council
MINUTES of the Parish Council Meeting held on
Wednesday, 6th June, 2018. at the Village Hall, Weybourne. (7.30pm)

Present: Pat Floyd (Chair), Janice Rose, Peter Gallally, Ruth Gallally,
Robin Woodhouse, Andy Crawford, Penny Taylor, and the Clerk. Also present were
fifteen members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from D.Heley and W.Wood. Apologies were also received from PC Gower-Smith, D.Young (NNDC), and S.Butikofer (NCC).

1b. To receive Declarations of Interest on Agenda items
No interests declared.

2. To approve the minutes of the meeting held 2/5/18.
The minutes, which had already been circulated, were accepted as a true record subject to one minor amendment. The amendment was as follows :- Item 8(a) third line; “He intended to you use his truck…..” Delete the word “you”.

3a. Public Participation (requests to speak on agenda items)
Many parishioners had attended to speak on item 5(e) – Affordable Housing and 8(a) Allotments. In view of this the Chair took item 5(e) next (see minute further on).

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported via email on the following :- (a) new Chair appointed at NNDC (Nicholas Coppack); Vice- Chair is Brian Hannah (b) the new Splash Centre is due to be opened in early 2021; the rest of the site is due to be developed with the cost budgeted at £10.7m. (c) the Sports Hub based around the indoor tennis facilities at Cromer are on track for opening in May, 2019; the cost budgeted is £3.45m.
*** S.Butikofer (NCC) had offered her apologies.

3c. To receive Police Report.
*** Police Report received via email (a) one crime in the past month reported to the police; nothing to concern the PC with (b) warning re thefts taking place in neighbouring parishes.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £291.44 (clerks salary), HMRC £73.00 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £32.96 (clerks expenses)
E-on £56.52 (electricity), P.Floyd £8.65 (APM Exps), Norse £348.12 (HDPF mtce)
Anglian Water £48.17 (allot.water), Secret Gardens £76.00 (grass cutting),
Community Heartbeat £282.00 (defib.battery), NNDC £111.80 (cemetery bin)
*** The payments above, as scheduled on the agenda, along with three additional payments, were approved. The additional payments were as follows :- E.Farrow £135.00 (allotment work), K.Griffiths £50.00 (internal audit fee), and Secret Gardens £76.00 (grass cutting).
(b) To consider the following for 2017/18 :- Internal Audit Report, Governanc
Statement, Accounting Statement, and SA Certificate of Exemption.
All members had received copies of the Annual Accounts, Annual Returns, and all associated paperwork. (a) members considered and noted a satisfactory internal audit report (b) members approved the Annual Governance Statement (c) members approved the Accounts and Annual Return (AGAR) (d) members, after discussion, agreed that the SA Certificate of Exemption could be completed. Items b, c, and d, were duly signed by the Chair and the Clerk/RFO. The Certificate of Exemption from External Audit (d) would be forwarded to PKF Littlejohn.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.
(b) To consider planning applications received since agenda was printed.
PF/18/1032; Demolition of garage/erectn of extn at Gable End, The Street.
It was agreed “no objections” to this application.
(c) To consider Norfolk CC consultation on draft Nfk.Access Improvement Plan.
Members agreed that they did not wish to respond.
(d) To receive update re Hornsea Windfarm.
No further news.
(e) To receive update re Affordable Housing
The Clerk informed members that the following had been received :- (a) email from Cllr.A.Crawford updating members on allotment holders concerns re using this land, and (b) letter written by a tenant (TB) on behalf of many concerned allotment holders. The Chair summarised the position todate stating that the village needed affordable housing for local people and this idea of using PC land was only a tentative suggestion. She opened the meeting to parishioners who were in favour of affordable housing but, in summary, not at the expense of losing allotment gardens many of which had been cultivated for years. Many suggestions were made including tidying up the allotments to make them more appealing to prospective tenants, and inviting the local school to take an interest. The Chair stated that problems associated with the allotments could be discussed at 8(a) but opened the meeting for members to consider the way forward on this matter. She suggested members reconsider the decision regarding the allotment land and it was agreed that the allotment site would be withdrawn from NNDC’s list of areas to be considered. It was queried why the Harry Dawson Playing Field had not been looked at. Members instructed the Clerk to write to NNDC stating that the allotment gardens were no longer available for consideration as an affordable housing site.
(f) PF/18/0667; Erection of outbuilding; The Gullies, The Street.
Members agreed “no objections” to this application.
(g) To note parish council decision re PF/18/0788; Dwelling at Breck Farm.
Based on members replies to the Clerk, NNDC had been informed “no objections”.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
Two emails had been received from the Norfolk Coast Partnership stating that they were currently making enquiries with the Environment Agency as to whether all, or part of the “digging out” work was their responsibility and would therefore reduce the cost of the scheme to local interested parties.
(b) To receive update re white lines in Church Street & Station Road.
There was doubt as to how far the white line in Church Street needed extending and it was agreed to leave this until the next meeting when the County Councillor would be in attendance. The Station Road white line had been extended although the PC had not considered the matter any further. Following the Chair’s suggestion that this needed extending again it was agreed the Clerk makes enquiries with the Village Hall Management Committee regarding public parking (non hall users) as it would appear that the few spaces left for parking were gradually disappearing.
(c) To receive update re “gates” on A149 near cemetery.
Following receipt of a computerised image from NCC Highways members agreed that they go ahead with the project which included placing the “Weybourne” signs on the gateway and reducing the height of the current 30mph signs.
(d) To consider a Community Transport Scheme for Weybourne (PG)
Following a brief discussion the Clerk was instructed to make enquiries regarding local transport schemes and report back to the PC.

7. Meetings & Conferences (to receive reports and announcements)
The following were noted :-
Email from Hilary Cox, re Cromer Shoal Chalk Bed (PG to attend meeting)
Norfolk CC Roadshow; Cromer, 12/6/18 – Noted.
Merchant Navy Day; Monday, 3rd September, 2018 – Noted.

8. Allotments:
(a) To receive report re allotments (RW)
The Chair again adjourned the meeting for public participation following the letter from a tenant (TB) on behalf of allotment holders expressing concerns re the way the gardens were being run and pointing out matters that had been outstanding for a considerable time. TB stated that his letter, which had been circulated to all councillors, said it all, as things had been outstanding for months. The idea of an allotment holders committee was raised again in order that their spokesman could communicate with the PC. Following much discussion, when the Chair allowed parishioners to have their say, it was agreed that a skip would be obtained before the next meeting to deal with the “rubbish problem” and the notice board would be repaired a.s.a.p.

9. Village Hall:
(a) To receive report re Village Hall.
The emailed report had been circulated to members and was noted.

10. Cemetery & Churchyard:
(a) To receive update re repair of roadside/verge adjacent to cemetery lay-by.
NCC Highways contractors had carried out the work and the lay-by surface was much improved. Noted.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that new picnic tables had been acquired and another good bingo session had been held recently.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported on what was a very successful country fayre and a village BarBQ which was well attended.

13. Governance: To receive update re Data Protection Regulations.
The Clerk stated that the GDPR Policy and the PC’s Privacy Statement/Promise were now on the website and he would be carrying out an audit of information held a.s.a.p.

14. To receive General Correspondence. (not included on agenda)
Nothing received.

15. Public Participation (comments/other matters)
Further discussion re white lines (see 6b) and cones being placed near the station on the busy steam weekend.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 4th July, 2018. – (7.30pm)

Weybourne Parish Council

MINUTES of the Annual Parish Council Meeting held on
Wednesday, 2nd May, 2018. at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally, Robin Woodhouse, Penny Taylor, and the Clerk. Also present were D.Young (NNDC), S.Butikofer (NCC), and one member of the public.

1a. To elect Chairman and sign Declaration of Acceptance of Office.
Pat Floyd was elected Chairman and duly signed her Declaration of Acceptance of Office.

1b. To receive and consider apologies
Apologies were received and accepted from D.Heley and A.Crawford.

1c. To receive Declarations of Interest on Agenda items
No interests declared.

2. To approve the minutes of the meeting held 4/4/18.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) Big Society Fund to be maintained for another year but will probably cease after this with no funds coming from Norfolk CC. (b) land at Edgefield to be sold for housing (c) Free Workshop run by NNDC re “bidding for funding” on Community Transport.
*** S.Butikofer (NCC) reported on the following :- (a) bus subsidy reductions may be considered in future years (b) filming of Norfolk CC meetings was rejected (c) concerns re fly-tipping following the introduction of charges for DIY waste.

3c. To receive Police Report.
A “Cluster” newsletter had been emailed to members.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.89 (clerks salary), HMRC £62.00 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £33.52 (clerks expenses)
E-on £53.10 (electricity), Morston PC £57.69 (GDPR training),
E.Farrow £45.00 (VAS mtce), J.Green Payroll Serv. £70.00 (payroll fees),
Came & Co £899.15 (Insurance), Graphic Edge £15.30 (printing posters/agendas),
C.Goodwin £50.00 (mtce of website), T.T.Jones Elect £54.49 (light maintenance)
Norfolk ALC £167.61 (annual sub. 2018/19).
The payments above, as scheduled on the agenda, were approved.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
PF/18/0441; Extn at Leyford, Station Rd was approved – Noted.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To consider Norfolk CC consultation on draft Nfk.Access Improvement Plan.
Papers had been sent to members via email. It was agreed to carry this item forward to the next meeting.
(d) To receive update re Hornsea Windfarm.
No further news.
(e) To receive update re Affordable Housing
There was no further news from NNDC. Members noted concerns of a parishioner who had written regarding the community field. Members had also noted parishioners concerns re using the allotment site which had been discussed at the annual parish meeting when affordable housing was raised.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
It was agreed to carry this forward to the next meeting.
(b) To receive update re white line in Church Street
It was agreed to carry this matter forward to the next meeting. The Clerk was instructed to bring back to the agenda the Station Road white line which some people considered needed to be extended further east into Station Road.
(c) To receive update re “gates” on A149 near cemetery.
An acknowledgement had been received from Norfolk CC Highways in respect of the PC’s cheque and agreement to the scheme. The Highways Engineer should be in touch soon to progress this matter.

7. Meetings & Conferences (to receive reports and announcements)
PG, RG, PF, and the Clerk had attended a GDPR training evening at Morston.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that there were still vacancies on the allotment gardens. He was about to get Ed Farrow (local contractor) to tidy/clear some vacant allotments and help with the disposal of “green rubbish”. He intended to you use his truck to dispose of “other rubbish” such as metal and wood. The Clerk asked members permission to write off a debt relating to allotment rent after explaining the circumstances for non-payment. This was agreed by members.

9. Village Hall:
(a) To receive report re Village Hall
The Clerk referred to the report from the WVHMC which would be received by email in the future. A paper copy would be circulated.
(b) To note/consider email from Village Hall Management Committee.
The Clerk had forwarded to members a copy of the WVHMC’s reply to the PC’s communication dated 9/4/18. In it they had stated that they wished to “work together to formulate an operating agreement”. There had been no agreement or disagreement with the PC’s legal advice that was referred to in the email of 9/4/18.
10. Cemetery & Churchyard:
(a) To receive update re repair of roadside & verge adjacent to cemetery lay-by.
NCC Highways had agreed to carry out repairs. Noted.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported on another good bingo session for fund raising.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW asked the Clerk to follow up on 10(a) as the WCF Community Fayre was approaching and the surface, near the field entrance, was in a poor condition.

13. Governance: To adopt Privacy Notice/Promise re Data Protection Regs
The draft GDPR Privacy Notice/Promise had been circulated to members. This was approved and would be put on the website.

14. To receive General Correspondence. (not included on agenda)
NNDC document confirming arrangements for the collection of waste at the cemetery

15. Public Participation (comments/other matters)
No comments on agenda items.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 6th June, 2018 (7.30pm).
The approval of the Accounting Statements, Governance Statement, etc. would be on the agenda.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 4th April, 2018. (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally,
Robin Woodhouse, David Heley, Andy Crawford, Penny Taylor, and the Clerk. Also present was David Young (NNDC).

1a. To receive and consider apologies
No apologies.

1b. To receive Declarations of Interest on Agenda items
PF and DH declared a non-pecuniary interest in 9(b) and RW, WW, PG, and RG declared a non-pecuniary interest in 5(e).

2. To approve the minutes of the meeting held 7/3/18.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No members of the public in attendance.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) following a recent by-election the make-up of the council is Conservatives 22, Lib.Dem 18, and Independents 8.
(b) Boundaries Commission Review has reduced the number of councillors from 48 to 40 (c) Overview & Scrutiny Committee has supported the new Asset Management Plan which includes £2m for the acquisition of commercial property. (d) Full Council agreed to seek the elimination of the use of single-use plastics (e) Deep History Coast to be placed on Coastal Forum agendas in future (f) have asked NNDC to take on formal responsibility for the northern end of Beach Lane (g) investigations are ongoing re the additional unit at Weybourne Holiday Park.
PG thanked DY and SB for their work regarding the Weybourne Concessions.

3c. To receive Police Report.
A “Cluster” newsletter had been circulated.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £35.78 (clerks expenses)
E-on £47.95 (electricity), Morston PC £4.20 (photocopying)
The payments, as scheduled on the agenda, plus two other payments, were approved.
The other payments were as follows :- PF Gardening & Home Maintenance £45.00 (treatment of weeds at cemetery and P.Bullimore £359.10 (holiday pay 2017/18).

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
PF/18/0359; Roof Lights, 25a Pine Walk – Approved – Noted.

(b) To consider planning applications received since agenda was printed.
None received.
(c) To note/consider the NNDC “Weybourne Concessions”
Two concessions had been notified to the PC on 12/3/18 and the Chair immediately contacted members who agreed to instruct the Clerk to write to NNDC expressing the PC’s concerns. The decision by NNDC appears to have been reversed. PG stated that he hoped there would be consultation on such matters in the future.
(d) To receive update re Hornsea Windfarm.
DH, who had attended a recent meeting at the NNDC offices, reported that he was surprised and disappointed to learn that lorries carrying plant and materials would be coming through the village after leaving Sheringham on the A149. He considered it to be a waste of time objecting but hoped the village would be suitably compensated. The decision whether the cable would carry AC or DC was still uncertain. This was noted by members. Following a request from BBC Radio Norfolk it was agreed that DH and the Chair would represent the PC and speak on this subject for a forthcoming programme.
(e) To receive update re Affordable Housing
Officers from NNDC had visited the village and looked at the sites (north-west corner of the Community Field, western end of the allotments, and the Marlpit on the A149).
They had preferred the allotment site and would be talking to planners. They hoped, that if a project was to proceed, this may be led by a “community group” from the village.
(f) To note PC’s responses to PF/18/0467 and PF/18/0441.
The PC had “no objections” to both applications – Noted.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
An email had been received stating that another meeting will be called as soon as a response from the Environment Agency had been received regarding possible work they might carry out.
(b) To receive update re white line in Church Street
Nothing further to report since the last meeting
(c) To note Norfolk CC grant re “gates” on A149 near cemetery.
The bid for a Highways Partnership Grant had been successful. It was agreed to proceed with the gates and the Chair duly signed the agreement which would be returned to Norfolk CC along with a cheque in the sum of £1,000 being the parish council share of the estimated cost (scheme was a 50/50 project).
(d) To note/consider the return of the four wheel rubbish cart from parishioner
It was agreed to donate the rubbish cart to the Weybourne Community Fund and RW would make arrangements for its collection.

7. Meetings & Conferences (to receive reports and announcements)
GDPR training would be on 23/4/18 in Morston – PG, RG, and PF hoped to attend.
Norfolk CC Roadshow was on 24/4/18 in Diss – Noted.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that some “clearance work” was still outstanding and vacant plots were available.
9. Village Hall:
(a) To receive report re Village Hall (PF)
PF informed members, as she had other hall users, that she had resigned as Chair to the WVHMC. She would remain as Bookings Secretary but only on a temporary basis. Noted.
(b) To note/consider letter from Village Hall Management Committee (attached)
Members welcomed the spirit of the letter from the WVHMC dated 24th March, 2018 and instructed the Clerk to reply stating that the PC was keen to have a good operating relationship. However members disagreed with the second part of the sentence in the third paragraph which was contrary to the legal advice from the PC’s solicitors. A copy of that advice had been given to the WVHMC via D.Heley.

10. Cemetery & Churchyard:
(a) To consider a sign re parking in cemetery lay-by.
The request had been received from a cemetery user but after discussion it was agreed not to proceed.
(b) To consider repair of roadside & verge adjacent to cemetery lay-by.
The Clerk was instructed to request that NCC Highways repair the potholes and highways edge. They would also be asked to clear dirt and debris from the northern side of the A149 which was left following snow clearance work.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that the first grass cut had been carried out and on a successful bingo.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the Easter Egg Hunt had gone well in spite of poor weather. The quiz had also been successful. The Country Fayre would be held in May.

13. Governance: (a) To receive update re new Data Protection Regs
A Privacy Statement/Promise would be drafted for members to consider at next months meeting. This would be combined with a Consent Form. Noted.

14. To receive General Correspondence. (not included on agenda)
The Following was noted (a) request from parishioner to move dog bin in the car park; DY to deal with (b) update from parishioner re white line in Church St (c) NNDC letter re Boundary Review (d) NCC letter re this seasons grass cutting subsidy
(e) Letter from Age UK Norfolk requesting financial assistance; negative reply as agreed.

15. Public Participation (comments/other matters)
DH offered his apologies for the next two meetings.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday 2nd May, 2018 and would follow the Annual Parish Meeting which would start at 7pm.
The Election of the Chairman would be the first item on the PC agenda.

WEYBOURNE ANNUAL PARISH MEETING
3rd May, 2017. – Village Hall, Weybourne

MINUTES

Present: Councillors R.Woodhouse, W.Wood,, P.Floyd, P.Gallally, .R.Gallally, J.Rose, P.Taylor, – D.Young (NNDC), 20 members of the public, and the parish clerk.

As J.Rose had resigned as Chair to the Parish Council the meeting agreed that P.Gallally chairs the parish meeting.

1. Chairmans welcome and apologies for absence.
The Chair welcomed everybody to the meeting and received apologies from A.Crawford, M.Baker (NCC), and PCSO.Jonas.

2. Minutes of the meeting held 4th May, 2016
These were accepted as a true record.

3. Chairmans Annual Report.
Past Chair, Janice Rose, gave an annual report and spoke on the following :-
(a) It was a productive year with meetings well attended by councillors
(b) A.Crawford was co-opted following the resignation of long serving M.Rayner
(c) A satisfactory audit report for 2016 had been received.
(d) The precept for 2017/18 was fixed at £15,000.00
(e) A grant of £5,000.00 was given towards the village hall refurbishment
(f) A new bench seat had been installed in Station Road.
(g) Refurbishment of the bus shelter area was ongoing.
(h) The PC continues to maintain the churchyard, cemetery, playing field etc.
(i) The allotments have been well maintained
(j) The PC now maintains a website.
(k) Parking near the steam railway station remains a problem.
(l) Planning issues play a significant part at meetings; thanks to D.Young, NNDC
(m) Thanks to the Clerk for his guidance etc.
(n) Questions were invited from the meeting.

4. Parish Matters.
The Chairman invited questions and comments from the floor which included the following :-
(a) A parishioner enquired re councillors attendances and the Clerk stated that the minutes were the record.
(b) Concerns regarding what the PC was “actually doing” and the Chair stated that if people have concerns they should attend meetings.
(c) Further discussion re dangers at the steam railway bridge. The Chair stated that the PC was regularly talking to NCC Highways, the Police, and the Steam Railway Manager. It had been agreed that the Police, liaising with the Steam Railway, would “cone off” certain areas at busy times to improve safety.
(d) Concerns re the new Dong Energy Windfarm. Members had attended meetings at the NNDC offices and would be doing everything to alleviate the problems associated with the work for businesses and parishioners. A close eye was being kept on the proposed cable routes.
(e) Update re the pond in Beach Lane.
(f) Parishioners were concerned with speeding in the village and asked if further work could be carried out to stop speeding drivers. Weybourne already had many speed limit signs as well as the vehicle activated sign that was used in various locations. Some parishioners agreed to form a “speed checking team”and the PC would continue to look at ways to solve the problems which occurred in all towns and villages.

The Chair asked parishioners to attend meetings or get in touch with the Clerk or Chairman if they had got a matter they wished the PC to discuss.

5. District Councillors Annual Report.
D.Young reported on the following :- (a) Devolution proposal had been shelved (b) The Local Govmt Boundary Commission had announced changes which included reducing the number of councillors at NNDC from 48 to 40 and changing some ward areas (c) Three senior officers had left NNDC and two remaining senior officers now shared the post of CEO. (d) NNDC was budgeting for a surplus in 2017/18 (e) Planning applications would no longer be in paper form and parish councillors would now have to go on-line to refer to them (f) It seems inevitable that the cables for Hornsea Three Windfarm would make landfall in the Weybourne area. The construction was due to start in 2022. (g) NNDC had recently been allocated £2.4m from the Governments Community Housing Fund. Weybourne would be suitable for Affordable Housing if sites could be found. (h) Update re 25 and 25a Pine Walk planning applications; understood why the PC were disappointed with the outcomes todate.

County Councillors Annual Report
M.Baker (NCC), had offered his apologies to the meeting.

6. Police Annual Report.
Received via email it stated that there had been 66 calls to the police during the past year and 8 recorded crimes in the parish. The next SNAP meeting was on 18/5/17.

7. Any Other Business:
The Chair invited people to stay on for the Parish Council meeting which follows the parish meeting.

The meeting closed at 8.05pm.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 7th March, 2018. (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Peter Gallally, Ruth Gallally,
Robin Woodhouse, David Heley, Andy Crawford, Penny Taylor, & the Clerk. Also present were S.Butikofer (NCC), and four members of the public.

1a. To receive and consider apologies
Apologies were received from D.Young (NNDC) and the Police (PC Gower-Smith).

1b. To receive Declarations of Interest on Agenda items
PF and DH declared a non-pecuniary interest in 9b, and PG, RG, RW, and WW declared a non-pecuniary interest in 5e.

2. To approve the minutes of the meeting held 7/2/18
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported via email on the following :- (a) John Lee had been elected Leader of NNDC following the resignation of Tom Fitzpatrick. (b) the NNDC reserves will be used to fund the following:- £400k for market town initiatives, £45k to support community and public transport initiatives, £55k for homelessness and rough sleepers, and £86k for social prescribing.
c) £2m Property Investment Fund to be set up (d) Police had just published their proposals to increase their precept (e) the NNDC Budget was agreed which included a small increase.
*** S.Butikofer (NCC) reported on the following :- (a) Statistics on injuries to children were getting worse; road safety etc.. (b) in spite of cross party support against it the Police were still looking to take on responsibility for the Fire Service. (c) money from 2nd homes council tax will not be coming back to NNDC after this financial year (d) awareness re scams; please report to the CAB (e) attending meeting to save mobile libraries (f) the increase in members allowances was being donated to charity by Lib.Dem. members (g) the coasthopper service looked safe.

3c. To receive Police Report.
PC.Gower-Smith reported via email :- (a) one theft and one drug related incident had been reported to police in the last month (b) the SNAP priorities were criminal damage in Holt and youth engagement in Briston area.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £33.14 (clerks expenses)
E-on £53.10 (electricity), Anglian Water Business £47.82 (water; allotments)
Nfk Parish Training & Support £150.00 (sub), Information Commissioner £35.00
*** The payments, as scheduled on the agenda, were approved.
(b) To consider contract for electricity (street lighting)
The Clerk reported to members and had concluded that as standing charges would come into play if a new contract was negotiated, this meant overall the total cost would be higher.The price per kilowatt hour would come down but savings would be outweighed by the introduction of standing charges. Members agreed to stay with the current arrangement with E-on on the variable rate.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following, received from NNDC, was noted by members :-
PF/18/0159; Extn etc at 17, Beck Close – Approved.
Appeal to be re-determined re Wind Turbine at Pond Farm, Bodham.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To note PCs response to PF/18/0159; Extension at 17, Beck Close.
The PC’s response re PF/18/0159 was “no objections”.
(d) To receive update re Hornsea Windfarm.
The February Newsletter had been received. Nothing else had been received in writing.
(e) To receive update re Affordable Housing
The map, with suggested sites, received from and drafted by the NNDC Housing Enabler, was discussed. It was agreed the Clerk informs NNDC that the PC would like to progress the site on the Community Field (members of the WCF Committee did not vote). He was also asked to request that they consider the western end of the allotments and the Marlpit on the A149.
(f) To receive update re “paperless” planning consultation system.
The Clerk had attended a Review/Workshop regarding the new system and he reported that it was “here to stay”. The PC’s best option was to try and obtain paper plans from the agents or architects if they were required by members. Noted.
(g) To consider PF/18/0359; 3 Roof Lights at 25a, Pine Walk.
It was agreed to object to this application because of concerns re overlooking. The Clerk would inform NNDC accordingly and request that obscured glass is used if the application was approved.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
No further news since the last meeting.
(b) To receive update re white lines at western end of Station Rd & Church Street
The Station Road line had been completed and the decision re Church Street was still to be made and would be carried forward to the next agenda.

7. Meetings & Conferences (to receive reports and announcements)
(a) Members agreed to support the training night regarding Data Protection Regs being held at Morston on 23/4/18 (PG, RG, PF, and DH to attend).
(b) Talk re Cromer Shoal Chalk Bed – Hilary Cox attend Annual Parish Meeting.
(c) Clerk had attended a workshop on Neighbourhood Plans and as Weybourne would not be a growth village in the new NNDC Local Plan it appeared not to be necessary to embark on producing a neighbourhood Plan.
8. Allotments:
(a) To receive report re allotments (RW)
RW reported that several allotments were vacant. Members agreed he approaches E.Farrow re clearing and tidying these sites.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the decorating had been completed and that the treatment of the floor was the next priority. She informed members that she had resigned her position as Chair of the Village Hall Management Committee but would still continue as bookings secretary on a temporary basis.
(b) To receive update re legal/financial responsibilities for V.Hall
There appeared to be confusion as to what the V.Hall Management Committee wanted from the PC going forward and it was suggested that this had come about because of the wording in some earlier PC minutes. A discussion regarding the financial responsibilities for the village hall also raised differences of opinion and DH suggested that a “cooling off” period would be appropriate.

10. Cemetery & Churchyard:
(a) To receive update re churchyard wall.
Reimbursement for the repairs had been received from the insurers (£744.10)

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported on a safety inspection when only minor repairs had to be carried out.

12. Weybourne Community Fund: To receive report re WCF (RW)
Forthcoming events were the Quiz, Easter Egg Hunt, and Country Fayre.

13. Governance: (a) To receive update re new Data Protection Regs
The GDPR Policy was agreed and adopted and would be put on the website.

14. To receive General Correspondence. (not included on agenda)
The following were noted:- NNDC letter re new cemetery bin charges and Brochure from HAGS re playground equipment.

15. Public Participation (comments/other matters)
DH was looking for old history records of The Maltings (prior to 1700)

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 4th April, 2018 – 7.30pm.
The Annual Parish Meeting would be on 2nd May, 2018 (7pm) and would be followed by the Annual Council Meeting.