Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 4th October, 2017 (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Janice Rose, Walter Wood, Ruth Gallally,
Robin Woodhouse, David Heley, Penny Taylor, and the Clerk. Also present were
D.Young (NNDC) and S.Butikofer (NCC).

1a. To receive and consider apologies
Apologies were received and accepted from P.Gallally and A.Crawford.

1b. To receive Declarations of Interest on Agenda items
PF and DH declared an interest in item 9(b).

2. To approve the minutes of the meeting held 6/9/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No members of the public present.

3b. To receive reports from County & District Councillors.
D.Young (NNDC) reported on the following :- (a) approval of the NNDC accounts showing reserves of just over £28m (b) business rate relief; testing of income procedures (c) cabinet has agreed contract for Cromer Pier (d) cabinet received update on Community Housing Fund; should be community led (e) sponsorship of two sculptures raising funds for Break (GoGoHares project).
S.Butikofer (NCC) reported on the following :- (a) Local Enterprise Partnership; we require better recognition for North Norfolk (b) further cuts at NCC of £125m over 3 years; starting to hit front-line services (c) NCC trying to utilise buildings to save money; SB expressed her concerns re mobile libraries (d) Police pay rise might mean redundancies and looking to Government for more money (e) explanation re the “Cluster” police reports.

3c. To receive Police Report.
No report received.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £29.20 (clerks expenses)
E-on £53.10 (electricity – lights), T.T.Jones Electrical £52.85 (light maintenance),
Secret Gardens £76.00 (grass cutting), Norse Eastern Ltd £320.84 (HDPF mtce)
*** The payments, as scheduled on the agenda, and listed above, were approved along with one urgent payment. The urgent payment was in the sum of £75.00 payable to E.Farrow for work on the allotments.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following was noted :-
PF/14/0925; Wind turbine at Pond Fm, Bodham; appeal to be re-determined.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive & consider update re 25 & 25a Pine Walk.
The Clerk and D.Young (NNDC) had nothing further to report.
(d) To receive update re consultation by Dong Energy on Hornsea Windfarm
The letter of concern had been sent to Dong Energy and the clerk had received an acknowledgement. The Clerk asked members to note that Dong Energy was changing its name to “Orsted”.
(e) To receive update re Affordable Housing
D.Young (NNDC) reported that the Station Road site was being considered. The Hastoe Housing Association would be speaking to the land owner soon.
(f) To note a review on “Trip Advisor” re the Maltings Hotel
Remarks spotted on Trip Advisor by RG were noted.
(g) To note councils decision re PF/17/1395: Wells Way, Holt Road.
The Clerk stated that “no objections” had been members response to this application.

6. Highways & Footpath matters:
(a) To receive update re “gates nr 30mph signs adjacent to cemetery on A149.”
The Clerk reported that an application for a Highways Partnership Scheme grant had been submitted and this item would be withdrawn from the agenda until the result of this application was known (Spring, 2018).
(b) To receive update re the restoration of the pond in Beach Lane
An email from the Norfolk Coast Partnership had been received suggesting that interested parties meet in the near future to try and forward this project.
(c) To consider matters from APM (speeding & dangers to pedestrians on bridge
The Chair reported that recent pictures, showing parking congestion near the station, had been sent to the General Manager of the Steam Railway. PF also stated that staff would be asked not to take up public parking spaces immediately in front of the station and notices would be placed near the bridge discouraging people from watching trains on the narrow highway.
(d) To receive update re white lines at western end of Station Rd & Church Street
There was no further news from NCC Highways.

7. Meetings & Conferences (to receive reports and announcements)
No new announcements.

8. Allotments:
(a) To receive report re allotments (RW)
Following his recent letter to tenants, who had vacated their plot, the Clerk had received a phone call stating that they were prepared to remove the chicken-run plus some of the items left on the land. It was agreed to await further developments. RW reported that there was still vacant allotments. The Clerk was instructed to ask Ed Farrow, who recently cleared the western boundary path, to carry out further work on the southern boundary hedge and a vacant allotment.
(b) To receive update re overgrown footpath at the west end of the allotments.
The work had been carried out and RW stated that the contractor had done a good job.
9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the refurbishment of the toilets was to start next week. The work on the flooring, expected to cost in the region of £20k, was a project being considered for next year.
(b) To consider request for financial assistance towards the car park resurfacing.
No costs were available and the matter was carried forward to the next agenda.

10. Cemetery & Churchyard:
(a) To note damage & receive update re churchyard wall.
Repairs had been carried out by R.J.Bacon Builders but had unfortunately been more than just a minor repair as it appeared the lorry had damaged the wall in more than one place. The Clerk would keep members updated and await the builders invoice.
(b) To receive update re weed problem in the main cemetery path.
Weeds still appeared to be a problem and RW would follow this up with the local contractor.
(c) To note condition of flint churchyard wall.
The Clerk gave a brief verbal report reminding members that budget provision would eventually have to be made for future repairs and maintenance.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that maintenance work was ongoing.
(b) To receive update re letter received re land adjacent to 36, Beck Close.
There was nothing further to report on this matter.

12. Weybourne Community Fund: To receive report re WCF (RW).
RW reminded members of the quiz night and AGM coming up during October.

13. Governance: (a) Financial Regulations. (b) Letters of concern from P.Hinson
(a) Members agreed and adopted the new Financial Regulations which were based on the NALC model. A copy would be provided to all members.
(b) A copy of the letters from P.Hinson had been given to all members. The Chair stated that the clerk and herself had summarised his concerns under six headings as follows :- 1. Complaint re councillors remarks 2. Standing Orders
3. Allotments 4. Planning 5. Closed Churchyard 6. Village Hall.
The Clerk and Chair had drafted a proposed reply which was read to members in which RW offered his apologies for any offence that his remarks may have caused. The Chair also offered her apologies on behalf of the council and asked for this to be recorded in the minutes. Items 2 – 6 were answered quoting the statutory requirements that were appropriate. It was agreed that the Clerk writes to Mr.Hinson accordingly.

14. To receive General Correspondence. – Newsletter from Dudgeon – Noted.

15. Public Participation (comments/other matters) – Reminder re KM’s Party.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 1st November, 2017. (7.30pm)