Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Monday, 7th August, 2017 (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Peter Gallally, Ruth Gallally, Robin Woodhouse,
David Heley, Penny Taylor, and the Clerk. Also present were four members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from Andy Crawford and Janice Rose. Apologies were also received from D.Young (NNDC), S.Butikofer (NCC), and
PCSO. Jonas.

1b. To receive Declarations of Interest on Agenda items
PF and DH declared a personal interest in 9(b).

1c. Declaration of Acceptance of Office by new member.
David Heley duly signed his Declaration of Acceptance of Office which was witnessed by the Clerk. His Declaration of Interests forms would be returned to NNDC within the next 28 days.

2. To approve the minutes of the meeting held 5/7/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
Parishioners requested to speak at item 6(d).

3b. To receive reports from County & District Councillors.
D.Young (NNDC) and S.Butikofer (NCC) had offered their apologies.

3c. To receive Police Report.
A report received via email stated that there had been one recorded crime in the village since the last meeting (criminal damage to a caravan window).

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £32.70 (clerks expenses)
E-on £51.39 (electricity – lights), Morston PC £9.81 (photocopying),
Secret Gardens £152.00 (grass cutting), Graphic Edge £18.20 (photocopying).
The payments, as scheduled on the agenda and listed above, plus one urgent payment, were approved. The additional payment was in the sum of £45.00 payable to P.Bullimore for computer repair fees (£30 of this would be recovered from BRPC and MPC).

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.

(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive & consider update re 25 & 25a Pine Walk.
D.Young (NNDC) had reported via email that the Planning Inspector was due to visit the site in late July as part of the consideration of the appeal. The Chair expressed her concerns following her recent look at the site.
(d) To note & consider the consultation by Dong Energy on Hornsea Windfarm
It was agreed to respond to the consultation at the next meeting following the announcement of the consultation day at Weybourne Village Hall on 7/9/17 and the Dong Energy meeting for parish councils on 8/8/17. (DH and the Clerk would represent the parish council on 8/8/17.
(e) To receive update re Affordable Housing
No further news from Hastoe Housing or NNDC.
(f) To consider consultation re Local Green Space Designation for Local Plan.
Details had been sent to members on 6/7/17 and after discussion it was agreed not to submit any areas of land for consideration.

6. Highways & Footpath matters:
(a) To receive update re gates near 30mph signs adjacent to cemetery.
The Clerk had written to NCC Highways but as yet had not received a reply to the parish councils request. Members needed to consider the possibility of using the NCC Highways Partnership Scheme 2018/19 to part fund this project if they decided to go ahead. The Clerk would speak with the parishioner living near the 30mph signs as she maintained the grass area in the immediate vicinity.
(b) To receive update re the restoration of the pond in Beach Lane
The Clerk was asked to chase up the Norfolk Rivers Trust and the Norfolk Coast Partnership regarding this project. The NRT would hopefully manage the project and the NCP would hopefully finance the project via the Heritage Lottery Fund.
(c) To consider matters from APM (speeding & dangers to pedestrians on bridge
The Chair had met with the manager of the Nth Norfolk Steam Railway who had agreed to erect a notice requesting people watch the trains from the station and not the narrow bridge. He agreed with some of the PCs concerns and would instruct staff not to use the parking spaces immediately in front of the station buildings thereby freeing them up for public use. He would try and encourage the public to use the station bridge and not the dangerous road bridge when crossing the railway line. The Chair wished this item to be retained on the agenda to monitor the situation.
(d) To consider white lines at western end of Station Rd adjacent Church St.
The meeting was adjourned for the public to speak before the PC agreed to request that NCC Highways paint a white line (H bar) on Station Road from the dropped curve for a distance of 10m due east. This would still allow some parking but reduce the chances of an accident. The Clerk was also asked to request that NCC Highways consider extending the current white line on the other side of the road which stopped near the gate to Hydrangea Cottage.
(e) To consider replacement of damaged dog bin in Beach Lane.
PG reminded members that the PC had a spare dog bin and he agreed, with members permission, to replace the damaged bin as soon as possible.

7. Meetings & Conferences (to receive reports and announcements)
The following were noted :-
N.Lamb’s Tour – visit to Weybourne on 2/9/17 at 10am (village hall)
Merchant Navy Day – 3/9/17
Dong Energy Consultation Day on 7/9/17 at the village hall (3.30 – 7.30pm)
Dong Energy meeting for parish councils on 8/8/17 (NNDC – 6pm) (DH & PB)

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that allotments were still available.
(b) To consider overgrown footpath at the west end of the allotments.
This land appears to be part of the allotments and it was agreed to obtain prices for the work to be done a.s.a.p.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF pointed out the new LED lighting to members – noted.
(b) To consider request for financial assistance towards the car park resurfacing.
PF and DH had declared an interest. No costs were available and therefore it was agreed to carry this matter forward to the next agenda.

10. Cemetery & Churchyard:
(a) To note damage & receive update re churchyard wall.
The Clerk had been informed that a lorry struck the flint wall on 19/7/17 resulting in slight damage. He been provided with full details including witnesses, lorry owners, and vehicle registration. The Clerk had liaised with the Chair and it was agreed to ask the builders, currently working at Abbey Farm, to carry out the minor repairs as they had flint-work specialists on site. Members agreed with this action and instructed the Clerk to contact the lorry owners regarding recovery of costs.
(b) To further consider weed problem in the main cemetery path.
Following a strong letter of complaint to the contractor and the subsequent phone calls that followed it appeared that the problem was finding suitable times to spray weedkiller. The contractor obviously visited the cemetery and churchyard on set days and times and if conditions were not right, i.e. windy or wet etc.., he could not carry out the spraying. The Chair suggested asking a local person/contractor if they would be prepared to take on this work as they were better placed to visit during times which were suitable for spraying. RW said he would make an approach to a local person to try and solve the problem.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported on a good recent bingo fundraiser and that the field was being well used
(b) To receive update re letter received re land adjacent to 36, Beck Close.
This item was taken at the end of the meeting when the public were excluded because it related to legal matters. A copy letter, from Roper, provided by NNDC, had been received. This was read to members.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reminded members of the Fun-Day on 13/8/17 – his committee were very busy.
13. To continue review of Governance Matters – Financial regulations.
The Clerk informed members that new Financial Regulations based on the latest NALC model would be circulated for consideration.

14. To receive General Correspondence.
Newsletter re the Hornsea Project Three Windfarm.

15. Public Participation (comments/other matters)
The following were noted and the Clerk would try and sort :-
Fence overhanging the footpath in Beach Lane.
Overgrown 30mph sign on Holt Rd coming in to the village – refer to Rangers.
Overgrown no cycling signs in Beach Lane – refer to Rangers.

16. To confirm date of next meeting – future agenda items.
This was confirmed for Wed. 6th September, 2017 – 7.30pm.