Weybourne Parish Council

Weybourne Parish Council

MINUTES of the Parish Council Meeting held on
Wednesday, 7th November, 2018. (7.30pm) at the village hall.

 

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Robin Woodhouse,
Andy Crawford, Lyndon Swift, Penny Taylor, and the Clerk. Also present were
D.Young (NNDC), three members of the public, and the newly appointed clerk,
Catherine Fletcher.

1a. To receive and consider apologies
Apologies were received and accepted from P.Gallally and R.Gallally. Apologies were also received from PC.Gower-Smith.

1b. To receive Declarations of Interest on Agenda items
No interests declared on agenda items.

1c. To note appointment of new Parish Clerk.
Following interviews and receipt of satisfactory references Catherine Fletcher had been appointed Clerk with effect from 1/12/18. The salary, expenses, and other terms and conditions would be the same as the current clerk, and Catherine had written confirming her acceptance of the position. The Chair welcomed her to the meeting.

2a. To approve the minutes of the meeting held 3/10/18.
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
A parishioner requested to speak at item 8 (Allotments).

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) half-way through the current financial year officers had reported an underspend of £160k, however an overall deficit was forecast for 2019/20 (£319k). This would increase to £2.1m in 2022/23.
(b) the current contract with Citizens Advice, Mid-Norfolk was to be extended by 15 months (c) a variation of Norfolk-wide arrangements for re-cycling has been agreed.
(d) car parks would be free of charge on 11/11/18 (Remembrance Day). (e) Planning permission now granted for the replacement Splash Leisure Centre. (f) Summary of the new Local Plan meetings held recently. (g) sad news of the death of Wyndham Northam (Mundesley member).

3c. To receive Police Report.
The “Cluster” newsletter continues to be received.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £255.70 (clerks salary), HMRC £63.80 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £37.62 (clerks expenses)
E-on £58.40 (electricity), Morston PC. £5.58 (photocopying), S.Meakin £19.20
(files), NNDC £1,351.28 (cost of by-election), P.Bullimore £248.50 (holiday pay)
The payments as above, and scheduled on the agenda, plus three other payments, were approved. The other payments were as follows :- Community Heartbeat Trust £45.60 (defibrillator pads), Secret Gardens £76.00 (grass cutting), and NNDC £823.68 (dog bin emptying)
(b) To consider donation to N.Norfolk Community Transport.
Following recent discussions regarding local community transport, and the knowledge that a service was providing transport to and from Weybourne, members agreed to donate £500.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive update re Hornsea Windfarm.
No further news (still being considered by the Planning Inspectorate).
(d) To receive update re Affordable Housing
A new site had been identified off Beach Lane and NNDC, along with a representative from Hastoe Housing, had been to view the site. The Clerk had emailed members (4/11/18) identifying the land, and after discussion, it was agreed to invite representatives of NNDC and Hastoe Housing to the next meeting to give more information. Extra posters, as well as the agenda, would be placed on the notice board to keep the public informed.
(e) To note PC responses re PF/18/1869 and PF/18/1880.
The PC’s response was “no objections” on both of these applications – Noted.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
Norfolk Coast Partnership, that is leading this project, had informed the Clerk of the following:- (a) total cost of project could be approx. £12k (b) the Norfolk Rivers Trust will carry out project management (c) there will be legal agreement re access to the pond using a boardwalk (d) there is another project in the pipeline whereby the Environment Agency will be working on Spring Beck (trying to reduce the speed of the waterflow thro the village). Noted by members.
(b) To receive update re the state of the beach
The Clerk read his email addressed to S.Butikofer (NNDC) and H.Cox (NNDC) regarding the delay and lack of answers, and also the main points from SB’s response. Members instructed the Clerk to write yet again stating that members were still waiting for a meeting or some action regarding this matter. He was particularly asked to enquire as to whether the old tractor and boat were to be removed.
(c) To receive update re road signs in the village
NCC Highways had responded to the Clerks email as follows:- (a) pedestrian warning signs are only used when there is regular pedestrian activity; the signs would not be appropriate near the cemetery (b) refreshing the red road surface nr.the cemetery could not be carried out as the cost was too prohibitive; this was now NCC Highways policy (c) the cyclists sign would be lowered on Station Rd nr.the station. Members were not happy, particularly with (a) as they believed pedestrians used the area regularly. The Clerk was asked to write asking what signage would be appropriate to warn of pedestrians near the cemetery.
(d) To note/consider illegal signs on verges (JR)
A private business had put out signs all over the Sheringham area advertising their latest sale in Salthouse. NCC Highways had not got the “manpower” to remove them although permission had not been given by them. It was agreed that future advertising boards could be removed after the Clerk had confirmation that permission to place them on verges had not been granted.
(e) To consider /note Highways Parish Partnership Scheme – 2019/20.
It was agreed to remove this matter from the agenda.
(f) To note/consider the cuts on winter bus timetables
LS stated that the cuts are serious with the last bus from Sheringham leaving during mid-afternoon. He said that people are being encouraged not to use cars but use public transport, which in this area is becoming very difficult. The Clerk was instructed to write to S.Butikofer (NCC) asking for an update and enquiring as to what can be done.
(g) To consider proposed bollards on verge nr Jericho House, Station Road.
The Clerk was asked to reply to NCC Highways stating the increased costs for the grass cutting contractor but more importantly the parish councils concerns re the loss of further verge parking in the village. A local resident had not had problems over many years with this access to Station Road and members wished to point out that there had been no history of accidents. Parking on the verge, south of Station Road, had gone on for years.

7. Meetings & Conferences (to receive reports and announcements)
PF, LS, and the Clerk attended the NNDC Local Plan update on 30/10/18. There would be consultations re the new local plan in the new year.

8. Allotments:
(a) To receive report re allotments (RW)
The Clerk had received a negative response from Kelling School re having an allotment although LS informed the meeting that their decision may have changed. An email from a parishioner/allotment holder had been received asking for a plan/layout of the allotments to be displayed on the allotment gardens notice board. The parishioner confirmed her request when she spoke and also asked for better communication between tenants and the parish council. It was agreed that AC would assist RW and they would be joint co-ordinators for the allotments to try and rectify some of the problems. The possibility of hiring a rotavator was agreed when the need arises, to try and assist people when taking on vacant plots.

9. Village Hall:
(a) To receive report re Village Hall.
A report had been emailed to members on 25/10/18.
(b) To receive update re dead tree nr entrance to village hall.
The NNDC Tree Officer had told the Clerk that the tree needed to be felled and a local contractor had been appointed to carry out the work subject to written confirmation from NNDC. The works were due to be carried out on 22/11/18 at a cost of £740. (the contractor to retain the wood and clear the site).

10. Cemetery & Churchyard:
(a) To receive update re path through the Churchyard to the east gate.
Path to be considered by PCC later next year.

11. Harry Dawson Playing Field: (a) To receive report re HDPF (PT).
PT reported on another good bingo fund raising evening.
12. Weybourne Community Fund: To receive report re WCF (RW)
RW reminded members of the childrens xmas party on 9/12/18 which would be followed by the older peoples party.

13. Governance: To receive update re Data Protection Regulations.
The audit of old records held was still going on.

14. To receive update re installations for Deep History Coast
The Clerk read his email of 11/10/18 addressed to D.Young (NNDC) and S.Butikofer (NCC) expressing real concerns re the increased number of visitors visiting the area without any provision of toilets. There was no real news other than SB had said that there was now more awareness of the need for toilets at this site.

15. To receive General Correspondence. (not included on agenda)
Brochure re play/gym equipment – handed to PT.

16. Public Participation (comments/other matters)
Concerns were expressed re overflowing dog bins – D.Young (NNDC) to follow up

17. To confirm date of next meeting – future agenda items
This was to be fixed by the Chair as soon as she had investigated the possibility of using the hall on another evening; possibly Thursday, 6/12/18. The Budget/Precept 2019-20 would be on the agenda for consideration.

Weybourne Parish Council

MINUTES of the Parish Council Meeting held on
Wednesday, 3rd October, 2018, in the Function Room at the Ship. (7.30pm)

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally,
Lyndon Swift, Penny Taylor, and the Clerk. Also present were three members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from R.Woodhouse and A.Crawford. Apologies were also received from D.Young (NNDC) and S.Butikofer (NCC).

1b. To receive Declarations of Interest on Agenda items
No interests declared on agenda items.

1c. To consider the vacancy for a Parish Clerk.
This matter was dealt with at the end of the agenda when the public were excluded as it was a staffing matter and therefore confidential.
Adverts had been placed on the NALC and NPTS websites. Applications had been received and after discussion it was agreed to interviews being held at the Chair’s house on 11/10/18 with Pat Floyd (Chair), Ruth Gallally, and Walter Wood being given delegated responsibility to appoint a new clerk. The current clerk, having given notice on 5/9/18, would be leaving at the end of November, and hopefully the new clerk would be taking up the position w.e.f. 1/12/18.

2a. To approve the minutes of the meeting held 5/9/18.
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) sent a brief email which had been circulated to members and stated that (a) the subsoil reported being deposited on land adjacent to the Beach Lane car park was from an AWA treatment plant that was under construction (b) a negative response had been received from NNDC re toilet provision on the car park – see agenda item 14.
*** S.Butikofer (NCC) reported via email on the following :- (a) further savings of £95m had to be found by NCC over the next three years (b) concerns re the closure of childrens centres (c) still pressing the argument re saving mobile libraries (d) the Police & Crime Commisioner’s report re the Fire Service is awaited (e) NCC has launched health checks etc for the middle aged (f) Norfolk is currently receiving above the average number of scam attacks; be aware.

3c. To receive Police Report.
The “Cluster” newsletter continues to be received.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £255.50 (clerks salary), HMRC £64.00 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £31.26 (clerks expenses)
E-on £60.34 (electricity), T.T.Jones Elect. £54.49 (mtce; street lights),
Secret Gardens £76.00 (grass cuts), Norse East. Ltd £348.11 (HDPF Mtce)
*** The payments as above, and scheduled on the agenda, plus one other payment, were approved. The other payment was in the sum of £168.37 payable to E.Farrow for repairs/guttering, and new water butt, for the cemetery shed.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/18/0996; Extn & Roof lights; 16, Home Farm Rise – Approved.
PF/18/1058; Conversion into two dwellings; Gasche’s – Approved.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive update re Hornsea Windfarm.
No further news.
(d) To receive update re Affordable Housing
No further news.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
The Norfolk Coast Partnership had asked what financial assistance the PC was prepared to give towards this project. Without having any details of costs members agreed to give £1,000 subject to there being a legal agreement with the landowner regarding public access on the proposed boardwalk
(b) To receive update re the state of the beach
The Clerk read S.Butikofers email dated 1/10/18 and members were concerned that there had been no progress on this matter for two months. The Clerk was instructed to write to S.Butikofer and H.Cox (NNDC portfolio holder) asking for action on this subject which had been outstanding for many months. (raised at annual parish meeting in May, 2018)
(c) To consider road signs in the village
After discussion the Clerk was instructed to write to the NCC Highways Engineer requesting the following :- (a) pedestrian warning signs to be erected east of the cemetery and the red road surface to be refreshed (b) cyclist signs on Station Road, near the railway station, to be lowered and be made more visible.
(d) To receive update re deposits of earth/rubble adjacent to car pk.
An answer to the questions raised had been outlined in D.Youngs report in that it was AWA earth from the treatment plant now under construction. It was intended that these earthworks would join up with the re-sited wooden sea defence barrier.
(e) To consider /note Highways Parish Partnership Scheme – 2019/20.
After the Highways Engineer had stated that there was no way he would consider moving the 30mph signs (see Sept.18 minutes – 6e) it was agreed to request warning signs to make motorists more aware of pedestrians (see 6c above).

7. Meetings & Conferences (to receive reports and announcements)
Meeting re the new Local Plan at NNDC offices (30/10/18 – 6 – 8pm).
Cllrs. PF and LS to attend.

8. Allotments:
(a) To receive report re allotments (RW)
RW had offered his apologies. It was noted that the rubbish had been burnt. As vacancies continued to exist the Clerk was instructed to approach the local school with a view to them taking a plot and using it for educational purposes.

9. Village Hall:
(a) To receive report re Village Hall.
The report had been emailed to members. It referred to bookings, fundraising, grant applications, floor refurbishment, and reviewing policies and procedures.
A letter had been received from the WVHMC asking the PC to deal with a dead tree adjacent to the entrance to the car park. Members instructed the Clerk to make enquiries with the NNDC Tree Officer, and if he recommended that it be felled, to proceed and appoint a contractor a.s.a.p.

10. Cemetery & Churchyard:
(a) To receive update re path through the Churchyard to the east gate.
The Clerk read an email from Father PB stating that a “new path” was only at a preliminary stage and depended on funding. The PCC would not be looking at this before the later part of next year. The Clerk was asked to investigate some tree roots which might be a “trip hazard”.
(b) To receive update re connecting water supply to the cemetery.
Repairs to the shed and its guttering, along with a new larger water butt, would hopefully eliminate any future water shortages. It was agreed to remove this from the agenda.

11. Harry Dawson Playing Field: (a) To receive report re HDPF (PT).
PT reported on another good fund raising bingo session.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW offered his apologies. It was noted that the Country Fayre might be a 2 day event.

13. Governance: To receive update re Data Protection Regulations.
Nothing further to report.

14. To receive update re installations for Deep History Coast
D.Young’s email was read to members and in summary NNDC had been completely negative regarding the provision of toilets. S.Butikofers email referred to NNDC’s concerns re anti-social behaviour and vandalism because of the car parks location.
The Clerk was instructed to write stating that some members were horrified to think that NNDC would gladly take all the increased car park revenue but would ask the parish to fund things such as portaloos or even expect private enterprise to open their facilities to the general public. It was thought that with the hundreds, if not thousands of extra visitors, expected to view the Deep History Coast Trail some sort of provision should be made by NNDC for public toilets.

15. To receive General Correspondence. (not included on agenda)
The following had been received :-
(a) NNDC enquiry re almshouses – none in parish (Clerk to reply)
(b) Scam awareness message from Royal Mail – noted
(c) Volunteer to speak with student from UEA re windfarms (PG)
(d) Leaflet from Nth Norfolk Community Transport.

16. Public Participation (comments/other matters)
It was noted that pads for the defibrillator are required.

17. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 7th November, 2018. (7.30pm – V.Hall)
PG and RG offered their apologies for this meeting.

Weybourne Parish Council

MINUTES of the Parish Council Meeting held on
Wednesday, 5th September, 2018. at the Village Hall, Weybourne. (7.30pm)

Present: Pat Floyd (Chair), Walter Wood, Peter Gallally, Ruth Gallally, Robin Woodhouse, Andy Crawford, Lyndon Swift, Penny Taylor, and the Clerk.
Also present were D.Young (NNDC), S.Butikofer (NCC), and eight members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from Janice Rose. Apologies were also received from PC.Gower-Smith.

1b. To receive Declarations of Interest on Agenda items
No interests declared on agenda items.

1c. To welcome new member & signing of Declaration of Acceptance of Office
The Chair welcomed Lyndon Swift to the council and congratulated him on his by-election success. He duly signed his Declaration of Acceptance of Office which was witnessed by the Clerk. He was asked to complete his Register of Interest forms which would be forwarded to NNDC.

2a. To approve the minutes of the meeting held 1/8/18.
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) Cabinet considered recommendations from the recent review of the Local Plan; further work regarding innovations in the provision of affordable housing and the introduction of the Community Infrastructure Levy. (b) further investment in the Egmere Business Zone. (c) Cabinet recommended the provision of a grant of an interest free loan up to £425k to support the delivery of 66 “extra care flats” in Fakenham. (d) a capital budget of £600k to fund the “ Public Convenience Strategy” (e) agreement to appoint legal counsel for the windfarms development consent orders. (f) based on July figures there is a projected underspend of £353k in this financial year.
*** S.Butikofer (NCC) reported on the following :- (a) the Police & Crime Commissioners consultation on him taking over the governance of the Fire Service; members at NCC want things to stay the same as there are no real savings (b) report re fly-tipping and charges for DIY waste (c) the fight goes on to protect mobile libraries (d) referred to the state of Weybourne beach – see minute 6b.

3c. To receive Police Report.
No report received. The “Cluster” newsletter continues to be received via email.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £255.70 (clerks salary), HMRC £63.80 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £36.14 (clerks expenses)
E-on £60.34 (electricity), E.Farrow £88.00 (VAS), Morston PC £21.72 (copying),
Secret Gardens £76.00 (grass cuts), Anglian Water Business £48.25 (allot.water)
*** The payments, as scheduled on the agenda and above, plus two other payments, were approved. The other payments were as follows :- E.Farrow, an additional £45 re VAS maintenance and Secret Gardens, an additional £76 re grass cutting.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/18/1189; Stable Lads Cottage; change to residential use – withdrawn.
PF/18/0982; Slys Close, The Street; outbuilding – approved.
(b) To consider planning applications received since agenda was printed.
None received.
(c) PF/18/1058; Conversion to 2 dwellings; Gasche’s, The Street.
It was agreed “no objections” to this application.
(d) To receive update re Hornsea Windfarm.
Following the submission of the planning application a Notice of a Preliminary Meeting had been issued by the Planning Inspectorate. This meeting would consider the procedure to be adopted and the way forward (Norwich, Blackfriars Hall on 2/10/18 at 9am).
(e) To receive update re Affordable Housing
The Clerk reported that he had been informed by NNDC that the parish council owned land (community field and allotments) was no longer being considered and other possible sites were now being looked at. NNDC was looking at land off the Holt Road and off the A149 in the west of the village.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
The Norfolk Coast Partnership was still waiting for costings for this project.
(b) To receive update re the state of the beach
S.Butikofer (NCC) had spoken to officers at NNDC and had been informed that the beach would be “cleaned-up” when the other outstanding work is carried out. i.e. moving back the bank. Some members were concerned with this as this work was supposedly to be carried out over a year ago.
(c) To receive update re “gates” on A149 near cemetery.
News re any possible refund from NCC would not be available until after the end of the financial year (31/3/19).
(d) To receive update re Community Transport Scheme for Weybourne
A new print run of “information leaflets” was in the pipeline.
(e) To consider /note Highways Parish Partnership Scheme – 2019/20.
The cost of adding a “data collector” to the existing VAS was approx. £350 but the Clerk informed members that after lengthy discussion with the NCC Highways Engineer it was obvious that permission would not be granted to move the existing 30mph signage further east towards Sheringham (A149 – nr.cemetery) so that it was safer for pedestrians. S.Butikofer (NCC) would speak further with the Highways Engineer.
(f) To consider additional dog bin for beach car park.
This could be removed from the agenda as D.Young (NNDC) had dealt with this to members satisfaction.

7. Meetings & Conferences (to receive reports and announcements)
NNDC – Update re new Local Plan (30/10/18 – 6pm) – PF and LS to attend.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that there was still some vacant plots. It was hoped to have a bonfire to burn the garden waste fairly soon.

9. Village Hall:
(a) To receive report re Village Hall.
The Clerk summarised the WVHMC report which had been emailed to members.

10. Cemetery & Churchyard:
(a) To receive update re War Memorial & path thro C’Yard
War Memorial: The Clerk referred to last months minutes and members agreed that this should again be removed from the agenda.
Path: There was no further news from the PCC.
(b) To receive update re connecting water supply to the cemetery.
Bringing the water supply from the allotment site to the cemetery would be very costly (£1,600 plus) and members agreed not to pursue this further but would get the repairs carried out to the shed guttering etc. to collect the optimum amount of rainwater. The Clerk was instructed to arrange for the necessary work to be carried out.

11. Harry Dawson Playing Field: (a) To receive report re HDPF (PT).
PT reported on the field being well used and the arrival of three new tables for the site

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported on the August Fun Day which had not been so well attended as in the past. He thought that the date clashed with other competing events.

13. Governance: To receive update re Data Protection Regulations.
Nothing further to report.

14. To receive update re installations for Deep History Coast
The Clerk reported that he had not received a reply follwing the request for toilets and additional litter bins (D.Young/S.Butikofer to follow this up). He laso reported that (a) NNDC were hoping to develop an app (b) promotion of a cycle trail (c) the launch of the project would be Spring, 2019 with a formal opening in May, 2019.

15. To receive update re Communications (Phone, TV, B’Band)
The Clerk had spoken with Norfolk CC, Head of Technology regarding mobile coverage. This was illustrated well on their website map showing the cover given by the four mobile network operators. Members in general thought the 4G in the village was satisfactory and it was up to individuals to deal with their service providers on this matter.
16. To receive General Correspondence. (not included on agenda)
Email from WVHMC informing members of the hall closure in October.
Dudgeon Newsletter (Summer 2018)

17. Public Participation (comments/other matters)
Having only just received his resignation the Chair said she was sad to inform members that the Clerk was leaving in 3 months time.
A member of the public raised concerns re the earth/rubble being deposited on the Muckleburgh land adjacent to the car park.
A brief discussion re signs in the village resulted in the Clerk being instructed to place the matter on the next agenda.

18. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 3rd October, 2018 (7.30pm)
Cllr. Swift kindly agreed to the Function Room at the Ship being used as the village hall was not available.

Weybourne Parish Council

MINUTES of the Parish Council Meeting held on
Wednesday, 1st August, 2018. at the Village Hall, Weybourne. (7.30pm)

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally,
Robin Woodhouse, Penny Taylor, and the Clerk. Also present were D.Young (NNDC), S.Butikofer (NCC), and five members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from A.Crawford. Apologies were also received from PC.Gower-Smith.

1b. To receive Declarations of Interest on Agenda items
No interests declared on agenda items.

2a. To approve the minutes of the meeting held 4/7/18.
The minutes, which had already been circulated, were accepted as a true record subject to one amendment. The amendment was as follows :- (17) Public Participation
In the final sentence delete the word “being” and insert the words “could be”.

2b. To receive update re parish council vacancy.
NNDC Electoral Services had announced there would be an election and the statutory notice (Notice of Election) had been published on the NNDC website, WPC website, and the village notice board. The Clerk had been informed verbally by NNDC that the election could cost the parish council approx. £1,500. The closure for nominations would be on 2/8/18 and published on 3/8/18. If contested the day of the poll will be Thursday, 30th August, 2018 (7am – 10pm).

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) the waste contract with Kier had been extended to March, 2020; the intention is to combine the contract with some other authorities (b) financial penalties being introduced for owners of sub-standard rented properties (c) small adjustment by full council of the number of seats on committees (d) agreed change in the articles of Victory Housing Trust to enable proposed merger with Flagship Housing Group Ltd. (e) still looking and requesting information from Head of Paid Services re empty properties in Weybourne.
*** S.Butikofer (NCC) reported on the following :- (a) concerns re lack of police officers; following the termination of PCSO’s the extra police officers now employed have gone to Norwich; no changes in rural areas (b) the Police & Crime Commissioner consulting on taking over the Fire Service (c) D.I.Y.charges to remain in place for the time being (d) further cuts over the next four years being debated at County Hall; mobile libraries still being reviewed (e) poor attendance at the Holt meeting re the Hornsea Project Three Windfarm (Chaired by N.Lamb MP).

3c. To receive Police Report.
Apologies received from the police.
4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £255.50 (clerks salary), HMRC £64.00 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £37.15 (clerks expenses)
E-on £58.40 (electricity).
*** The payments, as scheduled on the agenda and listed above, were approved.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following had been approved by NNDC :-
PF/18/0788; Dwelling at Breck Farm.
PF/18/1032; Extension at Gable End, The Street.
PF/18/1067; Erection of side & rear extension at 33, Beck Close.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To note PC decisions re PF/18/0880, PF/18/0982, & PF/18/1189.
Under the PC’s new policy (planning applications between meetings) the following decisions had been conveyed by the Clerk to NNDC :-
PF/18/0880; Old Orchard House; No objections.
PF/18/0982; Slys Close, The Street; No objections.
PF/18/1189; Stable Lads Cottage; No objections.
(d) To receive update re Hornsea Windfarm.
JR and the Clerk had attended the recent meeting at Holt. This had been chaired by N.Lamb MP. and the main topics of conversation were (a) the AC/DC question and why another project had already announced its decision to go with DC (b) the apparent lack of research on many matters before submitting the application to the Planning Inspectorate.
(e) To receive update re Affordable Housing
D.Young (NNDC) confirmed the negative response received in the past from a local land owner re buying land for affordable housing. The Clerk had received a better response from another land owner but the area had very poor access problems on to the A149. However this had been referred to NNDC Housing.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
The Clerk reported that the Norfolk Coast Partnership had informed him of the following :- (a) Norfolk Wildlife Trust were happy with the proposed scheme (b) the Environment Agency could not assist with the major work of “digging out” as it was not part of their remit. Amphibious plant was required and therefore costs were now being obtained before another meeting was arranged.
(b) To receive update re white lines in Church Street & Station Road.
It was agreed that the existing white line outside Hydrangea Cottage could be extended a further 4m to the dropped kerb. The Station Road line would remain as it is and this item would be removed from the agenda.
(c) To receive update re “gates” on A149 near cemetery.
Members approved the new gates and the Clerk would make enquiries re the total cost (originally estimated at £2k).
(d) To receive update re Community Transport Scheme for Weybourne
The Clerk had written twice but had not received a reply re his request for posters etc.
The Clerk was instructed to write a third time to NNCT asking for information.
(e) To consider /note Highways Parish Partnership Scheme – 2019/20.
The Clerk had informed members at the previous meeting of the new scheme and after much discussion re speeding on the A149 the Clerk was asked to make enquiries as follows :- (a) the costs and work of moving the 30mph signage near the cemetery (A149) further east towards Sheringham (Traffic Orders etc). (b) the cost of adapting the current VAS so that it could collect data thereby providing a case for moving these signs.
(f) To consider additional dog bin for beach car park (PG).
D.Young (NNDC) agreed to make enquiries and report back.
(g) To consider lack of communication re recent filming at the beach/car park.
The Chair said she had been left “speechless” with the chaos caused by a film production company that took over the car park/beach area. The PC had received numerous complaints regarding people not being informed and D.Young (NNDC) had expressed his concerns to staff at NNDC regarding the lack of communication. The Chair hoped this would not happen again and D.Young (NNDC) would follow this up again with staff at NNDC.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk announced the following :-
NNDC – Local Plan Workshop- 30/10/18 & 1/11/18 – carried forward to next agenda.
WW1 commemoration by Kelling PC (11/11/18) – noted and members to attend.
N.Lamb’s Tour – Kelling (A148) on 30/8/18 – noted.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that a new tenant from Weynor Gardens had taken an allotment garden.

9. Village Hall:
(a) To receive report re Village Hall.
The WVHMC report had been emailed to members. The paragraph re creating an operating agreement with the PC was noted.

10. Cemetery & Churchyard:
(a) To receive update re War Memorial & path thro C’Yard
The Clerk informed members that he had spoken at length with Father Phil Blamire on two occasions and summarised the position regarding the memorial as follows :-
1. Father PB had referred this matter again to the CEO of the Diocesan Advisory Committee and the DAC had turned down the request for an additional memorial as they would all additional memorials.
2. The DAC are aware of the plaques immediately inside the church which will “preserve” the names listed on the memorial.
3. The memorial is in good condition but further enquiries re preserving the lettering has proven negative.
4. The memorial is Grade 2 listed and therefore we cannot change or add to it.
5. The local church is keen to point out that it is not a reluctance on their part but the decision from the Chancellor, on advice from the DAC, is final.
The path running to the east gate is still in the hands of the PCC.
(b) To consider connecting water supply to the cemetery.
A letter from a parishioner, requesting a water supply at the cemetery, was read to members. Initial thoughts were that the costs of such a project would be high but the Clerk and RW would make some enquiries and report back to members.

11. Harry Dawson Playing Field: (a) To receive report re HDPF (PT).
PT reported on another good fund raising bingo.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reminded members of the Fun Day on 12/8/18.

13. Governance: To receive update re Data Protection Regulations.
The Clerk had nothing further to report.

14. To receive update re installations for Deep History Coast
The Clerk had confirmed acceptance of NNDC’s proposals but as yet had not received a reply regarding toilet facilities and extra waste bins.

15. To receive update re Communications (Phone, TV, B’Band)
Communications being a very large subject the Clerk reported back to members on Broadband. It seemed that internet speeds varied a great deal but after speaking to many people, including parishioners, it appeared it was more down to the individual rather than the PC. Referring to enquiries with Karen O’Kane (Programme Director with Norfolk County Council on “Better Broadband”) she informed the Clerk that (a) Weybourne was already covered by fibre based broadband (b) there is a map on the NCC website referring people to this (c) Internet Service Providers do not automatically move people to a fibre based service, therefore people should contact their ISP (d) the PC can do nothing further other than encourage parishioners to “shop around” for ISPs who will give them the deal they want (like other utilities such as electricity). (e) fibre coverage has now reached 85% of Norfolk. Noted by members.

16. To consider future financing of village defibrillator.
The Holt & Communities First Response organisation had asked the PC to take over responsibility for the defibrillator including the financing of a new machine when required in a few years time. This was agreed and the clerk would respond accordingly.

17. To receive General Correspondence. (not included on agenda)
The Police & Crime Commissioner’s consultation re Governance of the Fire Service was referred to members. All political parties at County Hall opposed the move of the PCC taking responsibility for the Fire Service and it was left to individual members to respond if they wished.

18. Public Participation (comments/other matters)
There was a brief discussion regarding the provision of infrastructure to support new housing developments in Sheringham and Holt.

19. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 5th September, 2018. (7.30pm).

Weybourne Parish Council

MINUTES of the Parish Council Meeting held on
Wednesday, 4th July, 2018. at the Village Hall, Weybourne. (7.30pm)

Present: Pat Floyd (Chair), Janice Rose, Walter Wood, Peter Gallally, Ruth Gallally,
Robin Woodhouse, Andy Crawford, and the Clerk. Also present were D.Young (NNDC), and nine members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from P.Taylor. Apologies were also received from S.Butikofer (NCC) and PC.Gower-Smith.

1b. To receive Declarations of Interest on Agenda items
No interests declared on agenda items.

2a. To approve the minutes of the meeting held 6/6/18.
The minutes, which had already been circulated, were accepted as a true record subject to one amendment. The amendment was as follows :- 8(a) at the final sentence, after the word “skip”, insert the words “to be funded by the parish council”.

2b. To note resignation of member on 19/6/18.
As members were aware David Heley had resigned on 19/6/18. NNDC Electoral Services had been informed and the statutory notice re electors rights to call an election had been placed on the notice board. Members will be informed whether an election will take place at the next PC meeting. The Clerk reminded members that the main parish council elections will be taking place in May, 2019.

3a. Public Participation (requests to speak on agenda items)
A parishioner requested to speak on items 10a and 15.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) Hilary Cox from Cromer awarded an MBE (b) Full Council approved the provisional out-turn for the year to 31/3/18 showing an underspend of £994k. (c) cautious forecasting suggests a deficit increasing to £2m over the next three years; no specific plans in hand to address this (d) leases for the two gypsy/travellers sites (Cromer & Fakenham) to be renewed.
(e) Liberal Democrat motion for NCC to review its recently imposed DIY waste charges was defeated. (f) £250k from the Community Housing Fund warded to Holt Housing Society to acquire 4 dwellings.
*** S.Butikofer (NCC) reported via email :- (a) concerns re the mobile library service being subject to cuts; it is a lifeline to lonely/vulnerable people. (b) plans submitted by Orsted to the Planning Inspectorate for the Hornsea Three Windfarm; N.Lamb MP is hosting a public meeting in Holt on 12/7/18 (c) request for approval from the PC regarding the white lines in Church Street (d) charges imposed at the recycling centres

3c. To receive Police Report.
Reported via email :- (a) three crimes in the parish since the last meeting; no further details supplied (b) the current SNAP priorities include “scam awareness”. (c) be cautious re opening windows in hot weather (burglary opportunities).
4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £255.70 (clerks salary), HMRC £63.80 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £39.41 (clerks expenses)
E-on £60.34 (electricity), T.T.Jones Electrical £54.49 (street light mtce.)
*** The payments, as scheduled on the agenda and listed above, plus three additional payments, were approved. The additional payments were as follows :-
E.Farrow £55.00, VAS mtce., Secret Gardens £76.00, grass cutting, and Philip Hall Timber Products £570.00, HDPF equipment.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following was noted :-
PF/18/0667; Erectn of outbuilding at The Gullies, The Street – Approved.
(b) To consider planning applications received since agenda was printed.
The following planning applications would be dealt with under the PC’s new policy with members contacting the Clerk with their decisions by the due date.
PF/18/0880; Extn at Old Orchard House, The Street, Weybourne.
PF/18/0982; Outbuilding in rear garden at Slys Close, The Street, Weybourne.
(c) PF/18/0996; Erectn of extn. & roof light; 16, Home Farm Rise.
It was agreed “no objections” to this application.
(d) To receive update re Hornsea Windfarm.
As already stated in SB’s report a planning application had been submitted to the Planning Inspectorate and had been accepted on behalf of the Secretary of State. The Clerk reminded people of the meeting, being chaired by N.Lamb MP, in Holt on 12th July. A newsletter, dated June 2018, had been published by Orsted.
(e) To receive update re Affordable Housing
NNDC had been notified of the PC decision regarding not considering the allotment land. A negative report, from the Planning Officer for Major Projects, had rejected the allotment site since the last meeting and therefore the quest for suitable land goes on.
D.Young (NNDC) would clarify the position with a local land owner in the village and the Clerk would make enquiries regarding land off the A149 in the west of the parish.
(f) PF/18/1067; Demolition of garage & erectn of extn; 33, Beck Close.
It was agreed “no objections” to this application.
(g) PF/18/1058; Conversion of Dwelling to 2 units; Gasche’s, The Street.
It was agreed “no objections” to this application.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
No further news since the last meeting.
(b) To receive update re white lines in Church Street & Station Road.
The extension of the white line in Church Street was discussed following SB’s request for an approval, but there still appeared to be a discrepancy as to what the length of the line needed to be. (a parishioner disagreed with the county councillors proposal).
(c) To receive update re “gates” on A149 near cemetery.
The Clerk was asked to enquire as to when the works would be carried out. It was hoped the gates would be in place before the peak holiday season in August.

(d) To receive update re Community Transport Scheme for Weybourne
The Clerk informed members that North Norfolk Community Transport served Weybourne on a regular basis. The Clerk was asked to obtain some posters/adverts to be placed on the notice board to promote this service.
(e) To note Highways Parish Partnership Scheme – 2019/20.
The Clerk informed members that NCC was again running a scheme, as in previous years, for 2019-20. It would be a 50/50 scheme and applications closed in Dec.2018.

7. Meetings & Conferences (to receive reports and announcements)
N.Lamb’s Village Tour – nearest meeting point would be High Kelling (30/8/18)

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that (a) a skip had been used as requested (b) the notice board had been repaired, and (c) still plots available.

9. Village Hall:
(a) To receive report re Village Hall.
A report had been received and would be circulated (email + paper copy). This report referred to 9(b) – see below.
(b) To note reply from WVHMC re public parking (non- hall users).
The WVHMC could not allow general public parking. As had already been stated in the past the car park needed to be available for hall users, otherwise without such a facility bookings would decline.

10. Cemetery & Churchyard:
(a) To note/consider letter from parishioner re War Memorial & path thro C’Yard
Following a letter of concern from a parishioner members again discussed the war memorial. Approx. two years ago the PC had the memorial cleaned and inspected at a cost of £750 and were informed by a stonemason that nothing further could be done to preserve the lettering/names on the memorial. A possibility of an additional memorial in the shape of a lectern, to stand adjacent to the main memorial, thereby preserving the names of those lost, was considered. It was agreed at the time that the church would try and progress this matter and it would be funded by the Weybourne Community Fund. As this would not directly involve the PC it was removed from their agendas. It was agreed that the Clerk makes enquiries with the Church to see if this project could be progressed and to put the matter back on the PC agendas.
The footpath running from the small east gate to the main entrance was discussed and it was agreed that something more “substantial” was needed. The Clerk had been informed by the Church Fabric Officer that this was currently being considered by the PCC and it was agreed to await developments.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
The Clerk had received copies of the HDPF AGM minutes and Accounts which would be circulated. There was no report from PT who had offered her apologies.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW informed the meeting that the “Fun Day” would be on 12/8/18.
13. Governance: To receive update re Data Protection Regulations.
The Clerk had nothing further to report.

14. To note/consider installations re Deep History Coast
Details of the NNDC plans re the installations etc had been circulated to members and they were approved. The Clerk was instructed to write back accordingly requesting that toilets are installed and extra waste bins are provided.

15. To consider parishioners concerns re Communications (Phone, TV, B’Band)
Following concerns from a parishioner there was a lengthy discussion regarding Mobile phone signals, TV, and Broadband. The Chair closed the meeting and invited parishioners to speak..This was a very extensive subject and opinions differed as to what was being received in the village. Some people claimed to receive an excellent phone signal and good internet speeds but others did not. The Clerk was asked to investigate and report back to the PC.

16. To receive General Correspondence. (not included on agenda)
An invitation to attend the WW1 Commemoration event on 11/11/18 at the Muckleburgh site was received and accepted.

17. Public Participation (comments/other matters)
The following was raised :-
Road signage still not replaced at the Church St/A149 junction; Clerk to deal with.
Exposed metal/rubbish on beach; Clerk to remind Hilary Cox (NNDC).
Empty dwellings being used as affordable housing; D.Young (NNDC) to deal with.

18. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 1st August, 2018. (7.30pm)
PG requested that an additional dog bin be considered for the car park.