Weybourne Parish Council

  • WPC Minutes December 2016

    Weybourne Parish Council
    Minutes of the Parish Council Meeting on Monday, 12th December, 2016 at the Village Hall, Weybourne. – 7.30pm.

    Present: Peter Gallally (Chair), Walter Wood, Ruth Gallally, Mike Rayner,
    Robin Woodhouse, Pat Floyd, Andy Crawford, Penny Taylor & the Clerk. Also present were D.Young (NNDC) and four members of the public.

    **** Having received apologies from Janice Rose it was agreed that Peter Gallally should chair the meeting.

    1a. To receive and consider apologies
    Apologies were received and accepted from J.Rose. Apologies were also received from PCSO.Seabrook.

    1b. To receive Declarations of Interest on Agenda items
    No declarations of interest on agenda items.

    2. To approve the minutes of the meeting held 7/11/16.
    The minutes, which had already been circulated, were accepted as a true record.

    3a. Public Participation (requests to speak on agenda items)
    No requests to speak on agenda items.

    3b. To receive reports from County & District Councillors.
    *** D.Young (NNDC) reported on the following :- (a) the “local listing” of the Maltings Hotel had been referred to a working party prior to committee approval (b) the Leader of NNDC survived a vote of no confidence (c) Cabinet had agreed a 2% increase on all charges excl. car park fees (d) Cabinet had recommended measures to increase the supply of affordable housing (e) pay scales for staff are being brought in line with market rates (f) free parking over Christmas period (g) work to start soon on the access from the Holt bypass (h) the Norfolk Coast Partnership is inviting grant applications for new sustainable local projects (i) the Dong Hornsea Three Windfarm Project appears to be looking at Weybourne again for the landfall of the cable (j) will refer to 25 Pine Walk later on the agenda at 5d.

    3c. To receive Police Report.
    A two monthly report received via email stated that (a) three crimes committed (b) next police surgery will be on 22/12/16 (c) next SNAP meeting will be on 26/1/17 (d) the same priorities remain in place.

    4. Finance:
    (a) To approve invoices for payment:-
    P.Bullimore £246.20 (clerks salary), HMRC £61.60 (tax on clerks salary)
    Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £43.75 (clerks expenses)
    E-on £48.54 (electricity – lights), Secret Gardens £76.00 (grass cutting)
    Morston PC £46.33 (1/3 share of SLCC sub)
    *** The payments, as scheduled on the agenda, plus two urgent payments were approved. The urgent payments were as follows :- A.C.Hadlow £320.00 (cemetery mtce) and Glasdon UK Ltd £124.43 (new dog bin)
    (b) To consider Budget and Precept for 2017/18.
    It was agreed that the Clerks working papers be accepted as a basis for discussion (these had already been circulated to members prior to the meeting). The Local Council Tax Support Scheme Grant was in the sum of £815 for 2017/18 from NNDC. Members considered columns C (anticipated expenditure to 31/3/17) and column D (projected year 2017/18) of the main working paper taking into account the current balances at 30/11/16. The projected balance at 31/3/17 seemed good and members, after discussion, agreed to request the same precept as last year i.e. £15,000. The grant of £815 would be also be accepted. The Chair plus two members duly signed the Precept form which would be forwarded to NNDC.

    5. Planning:
    (a) To note information/decisions received from NNDC since last meeting
    The following were noted :-
    PF/16/0947; Opening up wall at Jericho House – application withdrawn.
    PF/16/1269; Double Garage at Wildwood Lodge, Sandy Hill Lane – approved.
    (b) To consider planning applications received since agenda was printed.
    PF/16/1626; 7 Dwellings opposite the Maltings Hotel.
    Information had only been available to members very recently and with NNDC Planning Departments permission it was agreed to carry this forward to the next agenda.
    (c) To receive update re listing buildings.
    As already mentioned by D.Young (NNDC) the local listing of the Maltings Hotel was going before a working party prior to committee. AC asked if the owners of the Maltings Hotel would be notified of the decision. It was agreed that the parish council would write accordingly if NNDC did not contact them.
    (d) To receive & consider update re 25 & 25a Pine Walk.
    D.Young (NNDC) reported that PF/16/1371 was going to the Planning Development Committeee on 15/12/16 and the officers were recommending approval. He was hopeful that permission would remove all development rights and was looking for the committee to agree to no two storey dwellings in Pine Walk. The meeting was opened up for parishioners to speak who again expressed concerns particularly regarding the roof height. RW said that a full site meeting was required as had been requested by the PC more than once. PF was exasperated by the whole situation as the planners seemed to ignore the PC and local residents views. It was agreed that the Chair (JR) or PG would attend the NNDC Development Committee on Thursday 15/12/16 expressing the PCs concerns regarding this site.
    (e) To consider name for new development opposite The Maltings Hotel.
    Members had no objections to “The Parishes” as the new name for this development and the Clerk would inform NNDC accordingly.

    6. Highways & Footpath matters:
    (a) To consider neglected gardens in the village (AC).
    AC had received comments and concerns from parishioners regarding gardens in the village and asked what, if anything, the PC could do. The Clerk informed members that they did not have any powers in these matters and asked D.Young (NNDC) if he would make enquiries with his authority. He agreed to report back to members.
    (b) To further consider parishioners letter re lorries in Church St/Station Rd
    Information supplied by parishioners had been referred to the NCC Highways Engineer who had informed the Clerk that the statistics did not justify the expenditure required to rectify this matter. The Highways Engineer had also stated that based on the information supplied only two lorries per day used the junction and in these austere times he was prevented from considering this matter any further. This was noted and the Clerk was instructed to write to the parishioners accordingly.
    (c) To receive update re state of Shelter and Bus Stop area (RG, PG, & JR)
    This project was on hold at the moment and PG asked for it to be carried forward to a future agenda.

    7. Meetings & Conferences (to receive reports and announcements)
    No new announcements or reports.

    8. Allotments:
    (a) To receive report re allotments (RW)
    RW reported on another likely vacancy with a tenant leaving the village. Andy Crawford commented regarding Government restrictions on poultry until 6/1/17 pointing out that these applied to some allotment holders. Following discussion on other matters it was agreed that AC would erect a “dogs on leads” sign, display a copy of the tenancy agreement on the notice board, and assist with putting up a mesh fence.

    9. Village Hall:
    (a) To receive report re Village Hall (PF)
    PF reported that the roof had now been replaced and she was pleased with the work. Other repairs are now underway. – Noted.
    (b) To receive update re registration of village hall and land.
    No further news.

    10. Cemetery & Churchyard:
    (a) To receive update re repair to step at eastern gate of churchyard (JR)
    To be carried forward to the next meeting.
    Concerns re extra work for the PC maintenance man, following the building work at the church, was discussed. The Clerk would speak with Father Phil and Tony Hadlow.

    11. Harry Dawson Playing Field: To receive report re HDPF (PT)
    PT had nothing to report.

    12. Weybourne Community Fund: To receive report re WCF (RW)
    RW reported on a successful childrens party held on 11/12/16.

    13. To receive General Correspondence (not included in agenda items above)
    A booklet/report from Vicky Ford MEP was noted.

    14. Public Participation (comments/other matters)
    MR was to resign next month – the red folder would be circulated to members.

    15. To confirm date of next meeting – future agenda items.
    This was confirmed for Wednesday 4th January, 2017 (7.30pm)
    The meeting closed at 9.05pm.

  • WPC Minutes November 20016

    Weybourne Parish Council
    Minutes of the Parish Council Meeting held on Wednesday, 7th November, 2016 at the Village Hall, Weybourne. – 7.30pm.

    Present: Janice Rose (Chair), Walter Wood, Peter Gallally, Ruth Gallally,
    Robin Woodhouse, Pat Floyd, Penny Taylor, Andy Crawford and the Clerk. Also present were D.Young (NNDC), J.Brooker (Fleur Developments), and five members of the public.

    1a. To receive and consider apologies
    Apologies were received and accepted from M.Rayner. Apologies were also received from PCSO.Seabrook.

    1b. To receive Declarations of Interest on Agenda items
    No declarations of interest.

    1c. Declaration of Acceptance of Office by new member.
    Andy Crawford was welcomed by the Chair and he duly signed his Declaration of Acceptance of Office. This was witnessed by the Clerk and NNDC Electoral Services would be informed of the co-option as soon as possible.

    2. To approve the minutes of the meeting held 5/10/16.
    The minutes, which had already been circulated, were accepted as a true record.

    Following the Chair’s suggestion it was agreed to take item 5(g) next.

    3a. Public Participation (requests to speak on agenda items)
    Parishioners requested to speak on item 5(d).

    3b. To receive reports from County & District Councillors.
    *** D.Young (NNDC) reported on the following :- (a) following the resignation of S.Oxtoby it had been agreed that S.Blatch and N.Baker take the reigns at NNDC (b) a joint pest control contract had been set up between local authorities (c) it had been agreed to spend £1.2m on Cromers west promenade (d) BT proposals re removal of phone boxes (e) predicted underspend at 31/10/16 (f) sea defence/sand-scaping project at Bacton (g) Cabinet discussions re the Shannocks Hotel, Sheringham (h) public enquiry re the Bodham wind turbines (i) Hornsea Three Project looking for onshore cable route (j) free car parking for Remembrance Day and Christmas period.

    3c. To receive Police Report.
    PCSO.Seabrook reported via email on the following :- (a) no recorded crimes in the past month (b) next police surgery will be on 14/11/16. (c) next SNAP meeting will be on 17/11/16. – Noted.
    4. Finance:
    (a) To approve invoices for payment:-
    P.Bullimore £246.20 (clerks salary), HMRC £61.60 (tax on clerks salary)
    Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £31.80 (clerks expenses)
    E-on £46.98 (electricity – lights), Norse Eastern Ltd £305.57 (HDPF mtce),
    A.C.Hadlow £320.00 (cemetery maintce). T.T.Jones Electrical £341.82 (light mtce),
    Mazars LLP £150.00 (external audit), K.Carter £994.80 (repair cemetery wall)
    E.Farrow £290.00 (fence at v.hall), Anglian Water £68.07 (water for allotments)
    *** The payments, as scheduled on the agenda, plus one urgent payment, were approved. The urgent payment was in the sum of £60.00 to the Royal British Legion in respect of Remembrance Day wreaths (Sect.137)
    (b) To note External Auditors Report for year 31/3/16.
    A satisfactory audit report was read to members. The small amendment to the fixed assets figure was noted.

    5. Planning:
    (a) To note information/decisions received from NNDC since last meeting
    The following were noted :-
    PF/16/1180; Porch at 2, Home Farm Rise – permission given.
    PF/16/1235; Conversion of garage at Lingwood, Station Rd – permission refused.
    ENF/16/0114; Appeal had been made re The Barn on Bolding Way.
    (b) To consider planning applications received since agenda was printed.
    PF/16/1459; Rear extension at 4, Springfield Close.
    It was agreed to object to this application because of light pollution (roof lighting)
    (c) To receive update re listing buildings.
    The Clerk reported officers at NNDC were in favour of the local listing of the Maltings Hotel but this would be referred to the local members and the Planning Committee.
    (d) PF/16/1371; Single storey extension at 25, Pine Walk.
    The Chair asked D.Young (NNDC) to update the meeting on the two sites (25 and 25a Pine Walk). He informed members that enforcement notices and breach of condition notices had been issued in respect of 25a Pine Walk and that he had many concerns regarding the overall situation. The Chair adjourned the meeting to allow members of the public to speak who had many concerns regarding being overlooked, the loss of light, and the height of the new roof. The Chair questioned why the planners were even looking at further applications with so many problems outstanding on this site. The Chair re-opened the meeting and it was agreed to object to PF/16/1371 because of over-development (roof height concerns), serious encroachment on other properties
    (closeness to immediate neighbours), and the outstanding concerns re the 25a situation. The Chair would draft a letter with the Clerk with copies going to the NNDC Planning Officer, N.Lamb, MP., Head of Planning, and the Planning Enforcement Officer.
    (e) PF/16/0947; New access from Station Road at Jericho House.
    Members were concerned with the damage to this old flint wall. It was agreed to object to this application because of the change to this historic frontage when a suitable drive already existed.
    (f) To consider CPRE’s request to oppose the new housing targets.
    Following the circulation of papers on this matter it was agreed to not take any further action.
    (g) Presentation by Fleur re land opposite the Maltings Hotel.
    The Chair welcomed J.Brooker from Fleur Developments who reported the following
    (a) his company had purchased the site (b) outlined the plans assisted by drawings of the various dwellings (c) the build would take approx. 12 months and would hopefully start around February, 2017. (d) the flint areas on the houses were prominent from the A149 coast road (e) his organisation always paid attention to detail and were sympathetic to existing buildings and countryside (f) he had a few concerns re the lack of parking, especially for visitors (g) they would be using the natural boundaries of the site with some fencing being introduced (h) he requested members to think of suitable storage areas for plant and materials nearby which could be used during construction. The Chair thanked Mr.Brooker who then left the meeting.
    (h) To consider BTs proposals to remove phone box nr Bus Shelter on A149.
    After only 6 calls were made in the last 12 months members agreed to the removal of the BT phone box on the A149 adjacent to the bus shelter.

    6. Highways & Footpath matters:
    (a) To further consider lack of signs along Beach Rd footpaths (JR)
    Following her meeting with S.White (NCC Highways Engineer) it had been agreed to intoduce further “no cycling” signs. The Clerk was still waiting for a response from NNDC Environmental Protection regarding “no dog fouling” signage.
    (b) To further consider moving “no cycling” sign in Station Road. (JR)
    The Highways Engineer had suggested cutting back the overgrowth surrounding this sign. The Clerk would deal with this matter.
    (c) To receive update re Highways Partnership Scheme 2016-17 & 2017-18.
    Members noted that the “dropped kerb scheme” had been completed. (re 2016-17)
    (d) To consider road safety adjacent to railway station (PF)
    The Chair informed members that the Highways Engineer was prepared to refresh the “slow signs” on the road surface. There was little more that could be done and it was agreed to remove this matter from the agenda.
    (e) To further consider parishioners letter re lorries in Church St/Station Rd.
    Information/statistics had been received from the parishioner regarding heavy vehicles using this junction. This would be forwarded to the Highways Engineer for his consideration.
    (f) To receive update re state of Shelter and Bus Stop area (RG, PG, & JR)
    The new dog bin was in place and the project was still a work in progress.
    (g) To note timber etc. being tipped at the Marlpit (RG).
    D.Young (NNDC) had reported this matter to his Land and Estates Department. It was agreed to remove this from the agenda.
    (h) To consider request from parishioner to “shade” a street light.
    Following a site visit and further discussion it was agreed not to shade the light or take any further action. The Clerk would write to the parishioner accordingly.

    7. Meetings & Conferences (to receive reports and announcements)
    The following was noted :-
    NALC – AGM – 26/11/16, East Tuddenham Village Hall.

    8. Allotments:
    (a) To receive report re allotments (RW)
    RW requested a letter of thanks be sent to Paul Francis following vacation of his plot which had been left in good condition. He then moved on to 8(b).
    (b) To review allotment tenancy agreement (JR)
    The existing allotment tenancy agreement along with the Chairs suggested amendments had been circulated to members. It was agreed that the following changes be made (a) dogs should be kept on leads – 4g. (b) only degradable organic material allowed in compost containers – 4r. and a reminder re 4b concerning the correct maintenance of an allotment. These changes would be sent in the form of a letter which would be signed and returned by tenants and would form part of the tenancy agreement. Invoices for 2016/17 would be sent out at the same time

    9. Village Hall:
    (a) To receive report re Village Hall (PF)
    PF reported that the dangerous asbestos had been removed and further work was to commence on roof repairs in the next two weeks.
    (b) To receive report re registration of village hall and land.
    No further news.

    10. Cemetery & Churchyard:
    (a) To further consider repair to step at eastern gate of churchyard (JR)
    JR confirmed that this was part of the church land and it might be possible to rectify this problem by using materials from another church building project.

    11. Harry Dawson Playing Field: To receive report re HDPF (PT)
    PT reported that there had been another successful fund raising bingo session last month and the committee were proceeding with developing a picnic area.

    12. Weybourne Community Fund: To receive report re WCF (RW)
    RW reminded members of the childrens party on 11/12/16 and the old folks party in January 2017.

    13. To receive General Correspondence (not included in agenda items above)
    Members noted the following :-
    NNDC letter re Budget and Precept 2017-18. (for next agenda)
    Brochures re Hornsea Project Three Windfarm.

    14. Public Participation (comments/other matters)
    Short discussion re public participation at meetings.

    15. To confirm date of next meeting – future agenda items.
    This was confirmed for Wednesday, 7th December, 2016 (7.30pm)

  • WPC Minutes October 2016

    Weybourne Parish Council

    Minutes of the Parish Council Meeting held on Wednesday,   5th October, 2016 at the Village Hall, Weybourne. – 7.30pm.

     

    Present: Janice Rose (Chair), Walter Wood, Peter Gallally, Ruth Gallally,

    Mike Rayner, Robin Woodhouse, Pat Floyd, Penny Taylor, & the Clerk. Also present were D.Young (NNDC) and five members of the public.

     

    1a. To receive and consider apologies

    Apologies were received from M.Baker (NCC) and PCSO.Seabrook.

     

    1b. To receive Declarations of Interest on Agenda items

    No declarations of interest.

     

    1c. To consider vacancy and co-option

    It was agreed to discuss this matter at the end of the meeting. (see last page).

     

    1. To approve the minutes of the meeting held 7/9/16.

    The minutes, which had already been circulated, were accepted as a true record.

     

    3a.  Public Participation (requests to speak on agenda items)

    No requests to speak on agenda items.

     

    3b. To receive reports from County & District Councillors.

    D.Young (NNDC) reported on the following :- (a) the full council had approved the Accounts and Annual Governance Statement but most news was overshadowed by the announcement that three senior officers, including the CEO,  had resigned. (b) the cabinet will be reviewing the councils staffing structure. (c) recruitment to NNDC still appears to be difficult (d) the tender for the management of Cromer Pier commences again next year and meanwhile £255k is to be spent on essential repairs etc (e) £15k is to be contributed towards a study regarding the Bittern Line (f) a planning application has been submitted regarding a car park in North Lodge Park, Cromer.

     

    3c. To receive Police Report.

    PCSO.Seabrook reported via email on the following :- (a) no recorded crimes in the last month (b) next police surgery is on 23/10/16 (c) the next SNAP meeting is on 17/11/16. (d) police priorities remained the same as reported previously.

    The Clerk was asked to make enquiries regarding cycling events following a road accident in the village.

     

    1. Finance:
    • To approve invoices for payment:-

    P.Bullimore £246.40 (clerks salary), HMRC £61.40 (tax on clerks salary)

    Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £32.06 (clerks expenses)

    E-on £41.80 (electricity – lights), Morston PC £8.85 (photocopying),

    A.C.Hadlow £320.00 (cemetery maintce)

    *** The payments, as scheduled on the agenda, plus one urgent payment, were approved. The urgent payment was in the sum of £76.00 to Secret Gardens in respect of grass cutting.

    • To further consider request for financial assistance re village defibrillator

    Following discussion regarding the financial commitments required to maintain the defibrillator (provided by Holt First Responders) it was agreed to contribute £100 pa.

    No help could be offered re the annual electrical checks on the equipment.

     

    1. Planning:
    • To note information/decisions received from NNDC since last meeting

    The following were noted and details would be circulated :-

    PF/16/0967: Extension at 26, Springfield Close; permission given.

    PF/16/0946: Change of use to holiday let (annexe at Jericho Hse); permission given.

    • To consider planning applications received since agenda was printed.

    PF/16/1269: Double garage at Wildwood Lodge, Sandy Hill Lane:

    It was agreed to “no objections” for this application.

    • To receive update re listing buildings.

    A decision was still awaited from NNDC.

    • To receive update & consider development at 25a, Pine Walk.

    A reply in the form of a letter (21/9/16) from Head of Planning (NNDC) was read to members in respect of the PCs letters of concern regarding this development. N.Lamb MP had also been updated. Enforcement action was anticipated and it was agreed to await the outcome.

    • PF/16/1235; Extn/Conversn. of garage at Lingwood, Station Road.

    It was again agreed to “object” to this application on the grounds of overdevelopment

    • To consider CPRE’s request to oppose the new housing targets.

    It was agreed to circulate the letter/information and place the matter on the next agenda.

     

    1. Highways & Footpath matters:
    • To further consider lack of signs along Beach Rd footpaths (JR)

    A meeting had been arranged with the Highways Engineer.

    • To further consider moving “no cycling” sign in Station Road. (JR)

    As 6a above.

    • To receive update re Highways Partnership Scheme 2016-17 & 2017-18.

    Still awaiting news from NCC Highways.

    • To consider road safety adjacent to railway station (PF)

    As 6a above. It was noted that the recent accident, when a vehicle went down the embankment, was not related to the steam railway station and its associated parking problems.

    • To note street lighting contractors annual report.

    A satisfactory report was read to members. – noted.

    • To further consider parishioners letter re lorries in Church St/Station Rd.

    The Clerk was due to speak with the parishioner who was keeping records of lorry movements and their associated problems adjacent to his property.

    • To receive update re state of Shelter and Bus Stop area (RG, PG, & JR)

    Work was ongoing and a new dog bin had been received.

    • To note timber etc. being tipped at the Marlpit (RG).

    RG reported on this matter and D.Young (NNDC) would report the situation to his Land & Estates dept.

     

     

    • To consider request from parishioner to “shade” a street light.

    Bearing in mind that the street lights were all LEDs with little or no pollution it was decided to have a “site visit” to consider this request.

     

    1. Meetings & Conferences (to receive reports and announcements)

    The following were noted :-

    Hornsea 3 Project; Offshore Windfarm – leaflets distributed, consultation date noted.

    NALC Autumn Training Programme – noted.

     

    1. Allotments:
    • To receive report re allotments (RW)

    RW reported on new lettings although some plots still available. He thanked Paul Brent for the notice board that he had made.

    • To consider quotation for fence (JR)

    After further discussion it was agreed not to proceed with this fence at the present time. RW said that the WCF would try and assist.

    • To consider purchasing a notice board (JR)

    Members thanked Paul Brent for making a notice board.

    • To review allotment tenancy agreement (JR)

    The sub-committee had not met as planned and it was agreed that JR, PT, RW, and KW would meet on Thursday 6/10/16 and report back to the next meeting.

    • To consider maintenance of vacant allotments (JR)

    It was agreed not to get private contractors to carry out this work. Members noted the extra work being carried out by Nigel Taylor and the Clerk was instructed to write a letter of thanks to him.

     

    1. Village Hall:
    • To receive report re Village Hall (PF)

    PF reported that Dudgeon had donated £30k towards the village hall repairs and she was hopeful that along with the monies received from the PC and the WCF that work could start.

    • To receive report re registration of village hall and land.

    Nothing further to report.

     

    1. Cemetery & Churchyard:
    • To receive update re additional memorial adjacent to War Memorial

    There was no further news and it was agreed to remove this item from future agendas as it was mainly a matter between the Church and the WCF who had agreed to finance the project.

    • To receive update re damage to cemetery wall.

    The builder had now completed the work and the matter would be withdrawn from the agenda.

    • To further consider repair to step at eastern gate of churchyard (JR)

    The Clerk reported that Father Blamire confirmed this step to be part of the churchyard but was not happy to see any repairs or alterations to what was an old part of the grounds that had been free from accidents.

     

    1. Harry Dawson Playing Field: To receive report re HDPF (PT)

    PT reported on a successful bingo session. The field was in good order.

     

    1. Weybourne Community Fund: To receive report re WCF (RW)

    RW spoke of the coming childrens and old folks Christmas parties.

     

    1. To receive General Correspondence (not included in agenda items above)

    A Dudgeon newsletter/update was distributed.

     

    1. Public Participation (comments/other matters)

    It was noted that there is a proposal to remove the BT phone box adjacent to the bus shelter on the A149. The Clerk would place this matter on the next agenda.

     

    1. To confirm date of next meeting – future agenda items.

    This was confirmed for Wed.2nd November, 2016.  (7.30pm)

     

    1c.  To consider vacancy and co-option.

    Members agreed a resolution under the Public Bodies Admission to Meetings Act, 1960, as amended by the Local Government Act 1972, to exclude members of the public and press during consideration of this item, it being of a confidential nature.

    The Clerk reminded members of the current situation in that the PC had two expressions of interest and their CVs had been circulated. Both candidates impressed members and had attended recent council meetings but after considerable discussion it was agreed to co-opt Andy Crawford of 12, Station Road. The Clerk would inform AC of his co-option by phone the next morning and confirm this in writing to him a.s.a.p.  The Chair would thank the unsuccessful candidate.

    Mr.Crawford would hopefully attend the November meeting.

     

     

    The meeting closed at 9.45pm.

     

     

     

     

     

     

     

  • WPC Minutes September 2016

    Weybourne Parish Council
    Minutes of the Parish Council Meeting held on Wednesday, 7th September, 2016 at the Village Hall, Weybourne. – 7.15pm.

    Present: Janice Rose (Chair), Peter Gallally, Ruth Gallally, Walter Wood,
    Mike Rayner, Robin Woodhouse, Pat Floyd, Penny Taylor and the Clerk. Also present were thirteen members of the public.

    1a. To receive and consider apologies
    Apologies were received from D.Young (NNDC).

    1b. To receive Declarations of Interest on Agenda items
    No declarations of interest.

    1c. To consider vacancy and co-option
    The Clerk indicated that there was a possibility of a second application for the vacancy and members decided to leave a decision until the next meeting.

    2. To approve the minutes of the meeting held 3/8/16.
    The minutes, which had already been circulated, were accepted as a true record subject to one minor amendment. The amendment was as follows :- at 6g regarding the bus shelter the heading should read RG, PG, and JR.

    3a. Public Participation (requests to speak on agenda items)
    There were requests from parishioners to speak at 5(d).

    3b. To receive reports from County & District Councillors.
    The Clerk read D.Youngs report received via email (a) the sharing of senior management posts appears to be over (b) cabinet papers indicate an under-spend of £140k mainly due to being unable to fill staff vacancies (c) NNDC hoping to have a Business Centre and pilot a Sports Centre of Excellence. (d) NNDC Legal Dept. have been approached regarding 25a, Pine Walk (e) 48 hours notice required to be given for public speaking at Planning Development Committee meetings.

    3c. To receive Police Report. – No report received.

    4. Finance:
    (a) To approve invoices for payment:-
    P.Bullimore £246.20 (clerks salary), HMRC £61.60 (tax on clerks salary)
    Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £30.44 (clerks expenses)
    E-on £41.80 (electricity – lights), Weybourne V.Hall £5000.00 (donation re reprs)
    Norse Eastern Ltd £305.57 (Playing Field Mtce)
    *** The payments, as scheduled on the agenda, plus two urgent payments were approved. The urgent payments were as follows :- E.Farrow £45.00 (re VAS) and Secret Gardens £76.00 (grass cutting).
    (b) To consider request for financial assistance re village defibrillator
    Since volunteering to assist with the defibrllator Ms.Z.Taylor had been asked to speak with the PC regarding financial assistance. Members asked the Clerk to clarify the situation for discussion at the next meeting.
    5. Planning:
    (a) To note information/decisions received from NNDC since last meeting
    Confirmation of the Tree Preservation Order at Jericho House had been received.
    (b) To consider planning applications received since agenda was printed.
    PF/16/1180: Erection of Porch at 2, Home Farm Rise:
    It was agreed “no objections” to this application.
    (c) To receive update re listing buildings.
    The application to NNDC had been acknowledged verbally but as yet no decision had been made.
    (d) To receive update & consider development at 25a, Pine Walk.
    The Chair opened the meeting for parishioners to speak. All were unhappy with the work at 25a, Pine Walk and asked the PC to support them. The Chair pointed out that the PC was against developing this site in the first place and had since written strong letters of concern to NNDC Planning Dept. regarding many aspects of the development. Members had called for a site meeting and D.Young (NNDC) had worked tirelessly to sort out the many complaints. Following D.Youngs latest report (see item 3b) it would appear that some sort of enforcement action was being taken against the owners.
    (e) PF/16/1107; New pitches & tourers at Woodlands, Upper Sheringham
    It was agreed to make “no comment” regarding this application.

    6. Highways & Footpath matters:
    (a) To consider lack of signs along Beach Rd footpaths (JR)
    The Chair expressed concerns regarding the lack of (a) dog fouling signs and (b) no cycling signs. It was agreed the Clerk asks NNDC re (a) and speaks to the NCC Highways Engineer re (b).
    (b) To consider moving “no cycling” sign in Station Road. (JR)
    The Chair stated that the sign was not effective because it was too high. It was agreed the Clerk brings this to the Highways Engineer’s attention.
    (c) To receive update re Highways Partnership Scheme 2016-17 & 2017-18.
    The Clerk had been informed that the “dropped kerb scheme” would be carried out in October or November when there was no holiday traffic.
    (d) To consider new dog waste bin near the A149 bus shelter (JR)
    The Clerk informed members that Glasdons supplied dog bins from approx. £90. After discussion it was agreed to buy a new bin for the bus shelter site.
    (e) To consider repairs to light adjacent 8, Springfield Close
    Following a report from the lighting contractors it was agreed to carry out work on the light adjacent to 8, Springfield Close. This needed straightening and re-concreting. The cost of the work was £211.02 plus VAT.
    (f) To further consider parishioners letter re lorries etc in Church St/Station Road.
    The Clerk would be returning to the parishioner who was keeping records re large lorries turning at the Church Street/Station Road junction in order that the Highways Engineer could assess the problem and consider placing signage on the A149 junction instead.
    (g) To receive update re state of Shelter and Bus Stop area (RG, PG, & JR).
    Work was progressing and the new dog bin would help improve the sites image.

    7. Meetings & Conferences (to receive reports and announcements)
    Copies of the NALC training programme would be circulated to members.
    8. Allotments:
    (a) To receive report re allotments (RW)
    RW had spoken with tenants re various matters and following Paul Brent terminating his tenancy has agreed that Andy Crawford takes this allotment.
    (b) To consider quotation for fence (JR)
    Tenants had asked for a fence on the southern boundary of the allotment gardens. The Chair had two quotations in her possession but more needed to be acquired. Members agreed to consider this at a future meeting and would bear in mind that balances had been reduced recently following the village hall donation (£5000).
    (c) To consider purchasing a notice board (JR)
    This was a further request from tenants and would be considered at a future meeting. The Clerk would obtain brochures/costs of notice boards.
    (d) To review allotment tenancy agreement (JR)
    Various points had been raised by tenants and it was agreed that a sub-committee reviews the agreement and reports back to the parish council. The sub-committee would be JR (substitute WW), RW, PT, and allotment holder KW.
    (e) To consider maintenance of vacant allotments (JR)
    This would be carried forward to a future meeting. The Clerk was instructed to place a poster re the vacancies on the notice-board.

    9. Village Hall:
    (a) To receive report re Village Hall (PF)
    PF reported on further fund raising during the WCF Fun Day. There was no news re the Dudgeon grant application and other fund raising, towards the village hall repairs, was still progressing.
    (b) To receive report re registration of village hall and land.
    The solicitor had agreed to reduce their fee to £200 regarding registering of land not on the title deeds. The matter was now in the hands of the Land Registry.
    (c) To consider fence for western boundary of village hall.
    Following the earlier site visit prior to the meeting it was agreed that the contractor could proceed with the fencing work.

    10. Cemetery & Churchyard:
    (a) To receive update re additional memorial adjacent to War Memorial
    There was no further news from Father Blamire.
    (b) To receive update re damage to cemetery wall.
    The wall had been repaired although most of the old bricks could not be re-cycled. The insurance money (£670) had been received leaving the PC with the excess clause to pay (£125). RW asked the Clerk to get the builder to check the end sections of the wall again.
    (c) To consider extension of contract with GardenAid (T.Hadlow)
    It was agreed to renew A.C.Hadlow’s contract for a further 3 years under the current terms (Gardenaid £320 monthly). It was agreed to place an additional clause in the contract regarding the spraying of weedkiller regularly on the main cemetery path.
    (d) To consider repair to step at eastern gate of churchyard (JR)
    The Chair said that the step could be hazardous to some users and asked the Clerk to make enquiries regarding improvements.

    11. Harry Dawson Playing Field: To receive report re HDPF (PT)
    PT reported that the grant application to Tesco had not been successful. Bingo was returning at the end of the month.

    12. Weybourne Community Fund: To receive report re WCF (RW)
    RW reported on the success of the Fun Day pointing out that competition from other villages was increasing.

    13. To note/consider Electoral Review of North Norfolk.
    Members had no comments.

    14. To receive General Correspondence (not included in agenda items above)
    Nothing received.

    15. Public Participation (comments/other matters)
    The clerk was asked to enquire re the signage that had not been removed regarding a recent cycle race.

    16. To confirm date of next meeting – future agenda items.
    This was confirmed for Wed. 5th October, 2016 (7.30pm)

    The meeting closed at 9.05pm.

  • WPC Minutes August 2016

    Weybourne Parish Council
    Minutes of the Parish Council Meeting held on Wednesday, 3rd August, 2016 at the Village Hall, Weybourne. – 7.30pm.

    Present: Janice Rose (Chair), Walter Wood, Peter Gallally, Ruth Gallally,
    Mike Rayner, Robin Woodhouse, Pat Floyd, Penny Taylor, and the Clerk.
    Also present were six members of the public.

    1a. To receive and consider apologies
    Apologies were received from D.Young (NNDC), M.Baker (NCC), and R.Seabrook.

    1b. To receive Declarations of Interest on Agenda items
    PF and MR declared a non-prejudicial interest in 4(b).

    1c. To consider vacancy and co-option
    An application for co-option had been received from an interested parishioner. After discussion it was agreed not to co-opt this person and the Chair and Clerk thanked him for applying. The Clerk would continue to advertise the vacancy.

    2. To approve the minutes of the meeting held 6/7/16.
    The minutes, which had already been circulated, were accepted as a true record.

    3a. Public Participation (requests to speak on agenda items)
    All members of the public present wished to speak on item 8 (Allotments).

    3b. To receive reports from County & District Councillors.
    Both councillors had offered their apologies.

    3c. To receive Police Report.
    This was received via email and reported the following :- (a) nine calls to the police during the past month (b) one recorded crime (c) next mobile police surgery would be on 27/8/16 (d) SNAP priorities remained the same. The report was noted.

    At the Chair’s suggestion it was agreed to take item 8 next in order that members of the public could get away. See minute further on.

    4. Finance:
    (a) To approve invoices for payment:-
    P.Bullimore £246.20 (clerks salary), HMRC £61.60 (tax on clerks salary)
    Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £33.87 (clerks expenses)
    E-on £40.46 (electricity – lights), Anglian Water £19.22 (allotment water).
    *** The payments, as scheduled on the agenda, plus three urgent payments were approved. The urgent payments were as follows :- £114.00 Secret Gardens (grass cutting), £31.99 J.Rose (bus shelter materials), £429.60 N.Askew Landscapes (fixing bench seat).
    (b) To consider request for financial assistance from Village Hall Committee
    Members had all received the Clerk’s working paper on cash projections to 31/3/17.
    The Clerk stated that the financial position and projection looked fairly healthy. PF gave a copy of the Village Hall Committees current balance sheet to councillors and summarised their financial position stating that they desperately needed funds to meet the cost of the major repairs. Grants had been applied for and NNDC’s Big Society Fund at offered £15k if it could be match funded. She asked that the PC would consider donating £5,000 to the repair fund bearing in mind that the hall was probably the most used village asset. PG stated that although this was a substantial sum of money he agreed with this amount. RW congratulated PF on what had been raised todate and queried whether a slightly smaller sum such as £4k would do. Members thought that a substantial sum was needed and when put to the vote it was agreed that the PC donated £5,000 to the Village Hall Repair Fund. (PF and MR did not vote).
    The Clerk would schedule this payment for the next meeting.
    (c) To note compliance with new Pension Regulations.
    The Clerk stated that the appropriate action had been taken and the PC was now compliant, as employers, with the new pension regulations. Noted by members.

    5. Planning:
    (a) To note information/decisions received from NNDC since last meeting
    The following was noted and details would be circulated :-
    PF/16/0349; The Folly, The Street; partial demolition of wall – permission given.
    (b) To consider planning applications received since agenda was printed.
    PF/16/0946; Jericho Hse, Station Rd., – change of use to holiday let for the annexe.
    It was agreed “no objections” to this application.
    PF/16/0967; 26, Springfield Close; single storey extension.
    It was agreed “no objections” to this application.
    (c) To receive update re listing buildings.
    The Clerk had submitted an application to NNDC Conservation Dept. for the Maltings Hotel to be included on their “local list of buildings of interest”.
    (d) To receive update re development at 25a, Pine Walk.
    The Clerk had received nothing further in writing regarding this matter and the Chair expressed her concerns that (a) no reply had been received to the PCs letter sent in May, 2016 and (b) a site meeting was required to consider all matters relating to this site. It was noted that Norfolk CC was to repair the adjacent pavement at its own expense. After discussion it was agreed that the Chair and Clerk send a strong letter of concern to Sheila Oxtoby (CEO, NNDC), N.Lamb MP, and N.Baker (Head of Planning, NNDC).
    6. Highways & Footpath matters:
    (a) To receive update re the pond in Beach Lane.
    Following the decision to withdraw the grant application it was agreed to remove this matter from the agenda for the time being.
    (b) To receive update re installation of the new bench seat on Station Rd.
    The bench had now been installed and this would be removed from the agenda.
    (c) To receive update re Highways Partnership Scheme 2016-17 & 2017-18.
    There was still no news regarding the dropped kerb project. The 2017-18 scheme would be carried forward to the next agenda.
    (d) To note NCC Highways Rangers visit week commencing 29/8/16.
    It was agreed that the Clerk requests the Rangers to carry out the following :- (a) remove weeds/brambles from all highways signs (b) clear path of weeds encroaching, going west from the windmill to the Marlpit. (c) inspect drains for silt etc..
    (e) To further consider parking/road safety adjacent to Railway Station.
    It was agreed that this be removed from the agenda following agreement between the police and the steam railway to use “no waiting” cones at busy times.
    (f) To further consider parishioners letter re parking etc in Church St/Station Rd.
    The parishioner had agreed to keep records regarding lorries turning adjacent to his property (Church Street/Station Rd., junction). These would be submitted to NCC Highways Dept. to further assess the problem and possibly justify the cost of new signs on the A149.
    (g) To receive update re state of Shelter and Bus Stop area (RG).
    PG and RG had started the project and the area was considerably improved. Further work was still to be carried out.

    7. Meetings & Conferences (to receive reports and announcements)
    The Clerk announced the following :-
    NNDC, Merchant Navy Day – 3/9/16 (11am – 1pm) – Cromer Offices.
    Norman Lamb MP – Village Tour – Friday 2/9/16 (10am) – Village Hall.

    8. Allotments: To receive report re allotments (RW)
    RW had met with tenants to discuss various matters. The Chair, with members agreement, adjourned the meeting for general discussion with members of the public. Matters raised included :- (a) possibility of a new fence (b) price per square yard per plot (c) raising money for allotment projects (d) responsibility for vacant allotments (e) notice board. The PC meeting re-opened and it was agreed that JR, RW, and allotment tenant Kay Waite, meet to discuss these and other matters further and determine what needed discussing by the parish council.

    9. Village Hall:
    (a) To receive report re Village Hall (PF)
    PF had nothing further to report and thanked members again re the donation (4b).
    (b) To receive report re registration of village hall and land.
    Butcher Andrews Solicitors had written stating that a further fee of £400 plus a possible £200 Land Registry Fee would be required to register the small garden area at the front of the site that was not in the title deeds. (Clerk read the solicitors letter of 28/7/16). Members reluctantly agreed to proceed incurring the extra costs.
    (c) To consider fence for western boundary of village hall.
    A quotation in the sum of £290 had been received from Edward Farrow and was accepted by the PC. The Clerk would inform him that his quote had been agreed but he was to await further instructions before proceeding. There was no other quotations received.

    10. Cemetery & Churchyard:
    (a) To receive update re additional memorial adjacent to War Memorial
    There was no further news from Father Blamire.
    (b) To receive update re damage to cemetery wall.
    It was hoped the contractor would start the work a.s.a.p.

    11. Harry Dawson Playing Field: To receive report re HDPF (PT)
    PT reported on (a) fencing around the picnic area (b) memorial rounders match.

    12. Weybourne Community Fund: To receive report re WCF (RW)
    RW reminded members of the Fun Day in August. A letter had been received requesting access to the field for an ecological survey (going to WCF Committee).
    13. To note/consider Electoral Review of North Norfolk.
    To be circulated and carried forward to next agenda.

    14. To receive General Correspondence (not included in agenda items above)
    It was agreed that members names and contact phone numbers be placed on the notice board.

    15. Public Participation (comments/other matters)
    Problems regarding parking south of the railway station was raised.

    16. To confirm date of next meeting – future agenda items.
    This was confirmed for Wed. 7th September, 2016. There would be an early start on site to confirm the village hall’s western boundary. (7.15pm)
    The meeting closed at 9.45pm.

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