Weybourne Parish Council

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 7th March, 2018. (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Peter Gallally, Ruth Gallally,
Robin Woodhouse, David Heley, Andy Crawford, Penny Taylor, & the Clerk. Also present were S.Butikofer (NCC), and four members of the public.

1a. To receive and consider apologies
Apologies were received from D.Young (NNDC) and the Police (PC Gower-Smith).

1b. To receive Declarations of Interest on Agenda items
PF and DH declared a non-pecuniary interest in 9b, and PG, RG, RW, and WW declared a non-pecuniary interest in 5e.

2. To approve the minutes of the meeting held 7/2/18
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported via email on the following :- (a) John Lee had been elected Leader of NNDC following the resignation of Tom Fitzpatrick. (b) the NNDC reserves will be used to fund the following:- £400k for market town initiatives, £45k to support community and public transport initiatives, £55k for homelessness and rough sleepers, and £86k for social prescribing.
c) £2m Property Investment Fund to be set up (d) Police had just published their proposals to increase their precept (e) the NNDC Budget was agreed which included a small increase.
*** S.Butikofer (NCC) reported on the following :- (a) Statistics on injuries to children were getting worse; road safety etc.. (b) in spite of cross party support against it the Police were still looking to take on responsibility for the Fire Service. (c) money from 2nd homes council tax will not be coming back to NNDC after this financial year (d) awareness re scams; please report to the CAB (e) attending meeting to save mobile libraries (f) the increase in members allowances was being donated to charity by Lib.Dem. members (g) the coasthopper service looked safe.

3c. To receive Police Report.
PC.Gower-Smith reported via email :- (a) one theft and one drug related incident had been reported to police in the last month (b) the SNAP priorities were criminal damage in Holt and youth engagement in Briston area.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £33.14 (clerks expenses)
E-on £53.10 (electricity), Anglian Water Business £47.82 (water; allotments)
Nfk Parish Training & Support £150.00 (sub), Information Commissioner £35.00
*** The payments, as scheduled on the agenda, were approved.
(b) To consider contract for electricity (street lighting)
The Clerk reported to members and had concluded that as standing charges would come into play if a new contract was negotiated, this meant overall the total cost would be higher.The price per kilowatt hour would come down but savings would be outweighed by the introduction of standing charges. Members agreed to stay with the current arrangement with E-on on the variable rate.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following, received from NNDC, was noted by members :-
PF/18/0159; Extn etc at 17, Beck Close – Approved.
Appeal to be re-determined re Wind Turbine at Pond Farm, Bodham.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To note PCs response to PF/18/0159; Extension at 17, Beck Close.
The PC’s response re PF/18/0159 was “no objections”.
(d) To receive update re Hornsea Windfarm.
The February Newsletter had been received. Nothing else had been received in writing.
(e) To receive update re Affordable Housing
The map, with suggested sites, received from and drafted by the NNDC Housing Enabler, was discussed. It was agreed the Clerk informs NNDC that the PC would like to progress the site on the Community Field (members of the WCF Committee did not vote). He was also asked to request that they consider the western end of the allotments and the Marlpit on the A149.
(f) To receive update re “paperless” planning consultation system.
The Clerk had attended a Review/Workshop regarding the new system and he reported that it was “here to stay”. The PC’s best option was to try and obtain paper plans from the agents or architects if they were required by members. Noted.
(g) To consider PF/18/0359; 3 Roof Lights at 25a, Pine Walk.
It was agreed to object to this application because of concerns re overlooking. The Clerk would inform NNDC accordingly and request that obscured glass is used if the application was approved.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
No further news since the last meeting.
(b) To receive update re white lines at western end of Station Rd & Church Street
The Station Road line had been completed and the decision re Church Street was still to be made and would be carried forward to the next agenda.

7. Meetings & Conferences (to receive reports and announcements)
(a) Members agreed to support the training night regarding Data Protection Regs being held at Morston on 23/4/18 (PG, RG, PF, and DH to attend).
(b) Talk re Cromer Shoal Chalk Bed – Hilary Cox attend Annual Parish Meeting.
(c) Clerk had attended a workshop on Neighbourhood Plans and as Weybourne would not be a growth village in the new NNDC Local Plan it appeared not to be necessary to embark on producing a neighbourhood Plan.
8. Allotments:
(a) To receive report re allotments (RW)
RW reported that several allotments were vacant. Members agreed he approaches E.Farrow re clearing and tidying these sites.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the decorating had been completed and that the treatment of the floor was the next priority. She informed members that she had resigned her position as Chair of the Village Hall Management Committee but would still continue as bookings secretary on a temporary basis.
(b) To receive update re legal/financial responsibilities for V.Hall
There appeared to be confusion as to what the V.Hall Management Committee wanted from the PC going forward and it was suggested that this had come about because of the wording in some earlier PC minutes. A discussion regarding the financial responsibilities for the village hall also raised differences of opinion and DH suggested that a “cooling off” period would be appropriate.

10. Cemetery & Churchyard:
(a) To receive update re churchyard wall.
Reimbursement for the repairs had been received from the insurers (£744.10)

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported on a safety inspection when only minor repairs had to be carried out.

12. Weybourne Community Fund: To receive report re WCF (RW)
Forthcoming events were the Quiz, Easter Egg Hunt, and Country Fayre.

13. Governance: (a) To receive update re new Data Protection Regs
The GDPR Policy was agreed and adopted and would be put on the website.

14. To receive General Correspondence. (not included on agenda)
The following were noted:- NNDC letter re new cemetery bin charges and Brochure from HAGS re playground equipment.

15. Public Participation (comments/other matters)
DH was looking for old history records of The Maltings (prior to 1700)

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 4th April, 2018 – 7.30pm.
The Annual Parish Meeting would be on 2nd May, 2018 (7pm) and would be followed by the Annual Council Meeting.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 7th February, 2018. (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Robin Woodhouse, Penny Taylor, and the Clerk. Also present were D.Young (NNDC), S.Butikofer (NCC), and five members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from P.Gallally, R.Gallally, D.Heley, J.Rose,
and A.Crawford.

1b. To receive Declarations of Interest on Agenda items
PF declared an interest in 9b, and RW declared an interest in 8a.

2. To approve the minutes of the meeting held 3/1/18
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) the NNDC Budget for 2018/19 is forecasting a surplus of £748k (b) the Big Society Fund should receive £410k from Norfolk CC (c) the proposal to spend £200k pa. for extra police officers was not recommended as there is no financial benefit to NNDC (d) report into the deaths of dogs on local beaches showed that they died of paralytic shellfish poisoning. (e) NNDC is to challenge the Planning Inspectorates decision not to hold a public enquiry re the Bodham wind turbines (f) Eastlaw, the in-house legal team, shortlisted for a national award (g) the Governments subsidy scheme for Broadband has been extended.
*** S.Butikofer (NCC) reported on the following :- (a) NCC Bus Subsidies were not being cut (b) gritting has also been protected and the Coasthopper bus service is safe (c) the Government has offered NCC £2m more for Adult Social Care (d) the Police Precept is rising; £12 for a Band D property (e) 2nd homes council tax will not be coming back from NCC next year (f) the Police Commissioner was still looking at taking over responsibility for the Fire Service.

3c. To receive Police Report.
No individual parish report received. News being received via the “Cluster” newsletter.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.89 (clerks salary), HMRC £62.00 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £31.84 (clerks expenses)
E-on £53.10 (electricity), B/Regis PC £46.33 (sub), D.Heley £14.63 (gate latch),
Morston PC £6.66 (photocopying)
*** The payments, as scheduled on the agenda, were approved (see above).
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.
(b) To consider planning applications received since agenda was printed.
PF/18/0159: Single storey rear extension at 17, Beck Close.
It was hoped to circulate papers if they could be obtained from the applicants agent. The Clerk would also email members in order that they could go on the NNDC website to view this application. Under the new PC policy, members would notify their decision to the Clerk who would notify NNDC of what was the “majority decision”.
(c) To further consider NNDCs “Deep History Coast” survey.
The Clerk would complete the remainder of the survey and notify NNDC accordingly.
(d) To receive update re Hornsea Windfarm.
Nothing further to report.
(e) To receive update re Affordable Housing
A map had been received from NNDC regarding possible affordable housing sites, and although many of them were not suitable, it was agreed to discuss this further when more members were in attendance. This would be on the next agenda.
(f) To receive update re “paperless” planning consultation system.
The Clerk would be attending a Review/Workshop at NNDC on 13/2/18. – Noted.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
The Report regarding the meeting on 14/12/17, organised by the Norfolk Coast Partnership, had been received and would be circulated.
(b) To receive update re white lines at western end of Station Rd/Church St.
The white line had been corrected/extended into the western end of Station Road. Further consideration was to be given to extending the Church Street line.

7. Meetings & Conferences (to receive reports and announcements)
The following were noted :-
Review/Workshop on the paperless planning system: 13/2/18 – Clerk to attend.
Holt SNAP meeting on 22./2/18.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that he had 3 plots available. With the ground being very wet there was not much activity on the allotment gardens at present.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the new slope, approaching the main entrance, had been completed. She stated that the decoration of the toilets would start tomorrow with the main hall next on the agenda. She asked members to note the Indoor Boot Sale on 3/3/18.
(b) To receive update re legal/financial responsibilities for V.Hall
A letter of intent was required from the Trustees (see last months minutes) before the PC could discuss the matter. PF said she hoped to have some news by the next meeting

10. Cemetery & Churchyard:
(a) To receive update re churchyard wall.
The Clerk reported that the lorry owners insurers had been in touch and had requested details of the PCs Bank Account. He hoped that the reimbursement was imminent.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that planters were now in place for the picnic area. She also stated that there had been another good fund raising bingo.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the party for the older people had gone well. He reminded members of the quiz next month which would be followed by the Easter Egg Hunt.

13. Governance: (a) To receive update re new General Data Protection Regs.
The Clerk had emailed members on 21/1/18 and had also circulated paper copies of his report, a suggested policy, and terms of reference. After discussion it was agreed that “WPC recognises its responsibilities under the GDPR and its role as Data Controller, and that the Clerk is appointed as the Data Protection Officer”. The Clerk would adapt the suggested policy, provided by Norfolk Parish Training & Support, which would be circulated/emailed to members for consideration and adoption at the next meeting. There would be a lot of extra work for Clerks regarding this legislation.

14. To receive General Correspondence. (not included on agenda)
Nothing received.

15. Public Participation (comments/other matters)
Parishioners spoke on the following :-
It was good that NCC was not cutting bus subsidies and services will be maintained.
An enquiry re the bus shelter mirror: the mirror had been purchased and would be in place very soon now that work at Abbey Farm was nearing completion.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 7th March, 2018 – 7.30pm.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 3rd January, 2018. (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Robin Woodhouse, David Heley, and the Clerk.
Also present were D.Young (NNDC), S.Butikofer (NCC), PC.Gower-Smith, and two members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from P.Gallally, R.Gallally, P.Taylor, W.Wood, J.Rose, and A.Crawford.

1b. To receive Declarations of Interest on Agenda items
PF and DH declared an interest in 9(b).

2. To approve the minutes of the meeting held 6/12/17.
The minutes, which had already been circulated, were agreed as a true record subject to one amendment. At 3(b) delete “VAS” and insert “SAM2”

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) improved sports facilities at Cromer and development plans for Splash in Sheringham had been confirmed by full council (b) fees and charges had been agreed for the next financial year (c) 5% discount on council tax had been abolished for second homes (d) new chairman had been appointed recently to the councils committees (e) the cable route for the proposed windfarm looked likely to be the third route i.e. further west via Muckleburgh and going thro Kelling (f) warnings re walking dogs on the beach following a recent death of a dog that appeared to have eaten something found on the shoreline (f) the car park repairs were completed before Christmas.
*** S.Butikofer (NCC) reported on the following :- (a) there had been another recent defection from the Conservative Party (b) NCC consultations re reduced bus subsidies, reduced gritting, and plans for libraries were now closed (c) SB had referred the mistake regarding the white line in Station Road (see 6b) to the NCC Highways Engineer. (d) her party had proposed using £200k pa. from reserves to support the local police by appointing five new beat officers.

3c. To receive Police Report.
PCSO.Gower-Smith reported the following :- There had been three calls to the police since the last meeting but no recorded crimes in the period. He was pleased to hear SB’s proposals re new beat officers as he had found the PCSOs incredibly useful and they would be missed. The Chair thanked him for his comments and PC.Gower-Smith left the meeting.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £30.74 (clerks expenses)
E-on £51.39 (electricity), E.Farrow £45.00 (VAS maintenance)
*** The payments, as scheduled on the agenda, and listed above, plus one urgent payment, were approved. The urgent payment was in the sum of £892.92 payable to R.J.Bacon Builders for repairing the damaged churchyard wall.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.
(b) To consider planning applications received since agenda was printed.
CDA/16/1625; Discharge of conditions 8,9, & 11 re the entrance splay etc..(The Parishes, The Street).
PF/17/1553; Extn. etc at The Gullies, The Street, Weybourne.
The above would be dealt with using the PC’s new policy whereby members contacted the Clerk individually in order that he conveys the overall viw of members to the NNDC., Planning Department.
(c) To consider NNDCs “Deep History Coast” survey.
Members confirmed that the previous discussion confirmed the best position for the “Discovery Point”. (south-east of the car park on the grass area)
(d) To receive update re consultation by Orsted on Hornsea Windfarm
DH reported on his attendance at the recent meeting for PCs on 13/12/17 and confirmed D.Young’s thoughts that the preferred route would be the “Kelling Route” therefore Weybourne would miss out on the predicted disruption over what could be many years. Members welcomed this news.
(e) To receive update re Affordable Housing
Nothing further to report.
(f) To receive update re “paperless” planning consultation system.
A review/workshop was being held at the NNDC offices on 13/2/18 and the Clerk hoped to attend and report back to members.
(g) To consider a Neighbourhood Plan for Weybourne.
The Norfolk Coast Partnership was holding a “spring event” to try and encourage PCs to get involved with neighbourhood plans. Members agreed to have a representative at the event and the Clerk would notify the NCP accordingly.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
The Chair reported that she and the Clerk attended a meeting on 14/12/17 with representatives of all interested parties. Further details were agreed and a written report, prepared by Kate Dougan of the Norfolk Coast Partnership, would follow.
(b) To receive update re white lines at western end of Station Rd & Church Street
The contractors had put the white line in the wrong place and had not extended it into Station Road for 10m as had been agreed. S.Butikofer (NCC) had already stated earlier (see 3b) that she had referred the matter to the Highways Engineer.

7. Meetings & Conferences (to receive reports and announcements)
No new announcements.
8. Allotments:
(a) To receive report re allotments (RW) (b) To consider hiring a skip for allots.
(a) RW reported that he intended to have a bonfire thereby disposing of much of the rubbish. The notice board was to be repaired soon.
(b) Members agreed to RWs proposal that he uses his truck instead of hiring a skip.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that it had been a quiet spell for hirings around Christmas.
(b) To receive report re old trust deed & legal/financial responsibilities for V.Hall
PF summarised the situation and reiterated that she thought that in the long term the village hall would be better run and financially secure with the PC taking responsibility. The Clerk had spoken with the PCs solicitors (Butcher Andrews) who had informed him verbally that the current situation would not be easy to untangle, bearing in mind the wording of the old trust deed. He had stated that the PC should not take any further steps, thereby avoiding his legal costs, until the Village Hall Trustees had all signed a letter stating that this was their wish and their considered way forward.

10. Cemetery & Churchyard:
(a) To note damage & receive update re churchyard wall.
The invoice had been paid (R.J.Bacon, Builders – £892.92) and would now be referred to the lorry owners insurers to refund the PCs costs.
D.Heley volunteered to repair the latch on the east gate.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT had offered her apologies.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the childrens party had gone well.

13. Governance: (a) To receive update re new Data Protection Regs
The Clerk would be circulating further information for consideration.

14. To receive General Correspondence. (not included on agenda)
A Christmas card had been received from N.Lamb MP.

15. Public Participation (comments/other matters)
No comments or other matters.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 7th February, 2018 – 7.30pm.
D.Heley offered his apologies for the Feb.meeting.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 6th December, 2017 (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally,
David Heley, Andy Crawford, Penny Taylor, and the Clerk. Also present were D.Young (NNDC), S.Butikofer (NCC), and two members of the public.

1a. To receive and consider apologies.
Apologies were received and accepted from R.Woodhouse.
Apologies were also received from the Police.

1b. To receive Declarations of Interest on Agenda items.
No declarations of interest.

2. To approve the minutes of the meeting held 1/11/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) Overview & Scrutiny Committee had asked “double-hatters” to fight for second homes council tax to come back to District (b) O. & S. Committee had also raised objections re the recent PCSO announcement (c) Police Commissioner is consulting on what the public is prepared to pay extra to support the police budget (d) reported re the Vattenfall and Hornsea windfarms (e) spoke re the plans for a new Splash etc. in Sheringham and a sports hub based around the Cromer Tennis Club (f) Holt TC planning to move into other accommodation and take over the tourist information centre from NNDC (g) car park charges are to remain the same next year and there will be free parking during the Christmas period.
*** S.Butikofer (NCC) reported on the following :- (a) plans to stop cutting the mobile library service (b) NCC web consultations on gritting reductions and bus subsidy reductions (c) hoping to purchase a VAS for the A148 from her county councillors highways financial allowance.

3c. To receive Police Report.
Reported via email :- (a) four calls to the police and two recorded crimes since the last meeting (both criminal damage). No further news re PCSOs.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £33.52 (clerks expenses)
E-on £53.10 (electricity), Anglian Water Business Ltd £49.83 (allotment water).
*** The payments, as scheduled on the agenda and listed above, plus one urgent payment were approved. The urgent payment was in the sum of £12.60 payable to S.Meakin for copying paper. This money would be recovered from BRPC and MPC.
(b) To consider Budget & Precept for 2018-19.
The Clerk reminded members regarding not voting on the precept if they were two months or more in arrears with their council tax. NNDC was giving £758 to WPC for the Local Council Tax Support Scheme in 2018-19. It was agreed to adopt the Clerks working papers and notes as the basis for discussion which showed very healthy balances at the present time. Projected commitments to 31/3/18 were £3,589 and the new year (2018-19) showed an annual budget of £13,568. The Clerk reminded members that the figures were for the normal “running expenses” of the parish council and no consideration had been given to future projects which might require financing. (e.g. pond project and village hall car park donation). The Chair intimated that whilst balances looked good she was inclined to ask for the same precept as last year (£15,000). After discussion it was agreed that the precept be fixed for £15,000 in 2018-19 and to accept the grant of £758. The Chair and the Clerk duly signed the Precept form for transmission to NNDC.
(c) To note new External Audit arrangements w.e.f. 2017-18.
Small PCs (with a turnover of £25k or less) will not need to submit their annual returns to an external auditor w.e.f. 2017-18. The Clerk will still have to complete the returns but will only have to submit them for inspection if an enquiry or objection is received.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive & consider update re 25 & 25a Pine Walk.
There was nothing further to report and members agreed to remove this item from the agenda.
(d) To receive update re consultation by Dong Energy on Hornsea Windfarm
A further consultation was now taking place but this did not change the basic objections and comments made by the parish council and submitted to Dong Energy. There was to be a further briefing at the NNDC offices on Wed.13/12/17 and DH agreed to represent the PC. D.Young (NNDC) stated that the “3rd route” for the cable, via Kelling, now looked the most likely option. DH would report back to members at the next meeting.
(e) To receive update re Affordable Housing
The Clerk had no further news and DY stated that he thought that the Station Road site was no longer an option.
(f) To receive update re “paperless” planning consultation system.
The Clerk informed members that a reply had been received from NNDC regarding this matter. Whilst suggestions from NNDC were taken “on-board” it was agreed that the way forward was for the Clerk to request paper plans/information from the applicants architects/agent.

6. Highways & Footpath matters:
(a) To consider extension of 20 mph speed limit in the Church St/Holt Rd area.
A request for support from S.Butikofer (NCC) to extend the 20mph area in Church Street further south up the Holt Road was received positively by members. It was agreed to support this project and assist with survey work if and when necessary.
(b) To receive update re the restoration of the pond in Beach Lane
The Chair and the Clerk had attended a meeting (2/11/17) organised by the Norfolk Coast Partnership and attended by representatives of the Norfolk Rivers Trust, NCC, Sir MS, Dr.M.Taylor, and NNDC. It had been a positive meeting with all interested parties agreeing a further session was needed to draft a detailed plan in order that grants and finance might be acquired. Sir MS had intimated that he would part-finance the project and agreed to public access when the project was completed. The group was encouraged by a photograph showing what was a lagoon/lake back in the 1940s-50s. The PC would need to consider whether it could contribute financially when costings were available.
(c) To receive update re white lines at western end of Station Rd & Church Street
There was no further news and S.Butikofer (NCC) would follow this up with Highways.
(d) To note/consider the beck overflowing nr.All Saints Cl., & Rosedale Bns.
Following work carried out by the Environment Agency the Nfk Rivers Trust had informed the Clerk that they wished to wait and see if the problem had now been rectified. The NRT and the PC would monitor the situation during the winter months.

7. Meetings & Conferences (to receive reports and announcements)
Hornsea Project Three Windfarm Update – Wed. 13/12/17 at NNDC – DH to attend.

8. Allotments:
(a) To receive report re allotments (RW)
RW had offered his apologies. The Clerk was instructed to sent reminders to the two tenants yet to pay their rent. AC referred to the huge pile of rubbish in the middle of the allotments which was probably from the lopping of trees and hedges on the southern boundary. Following ACs suggestion it was agreed to again consider hiring a skip.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported on what had been an oil leak creating smells around the building. Hopefully this had now been rectified. PF expressed her concerns re the old trust deed and floated the idea that in the long term it may be better for the PC to take on the responsibilities for the village hall rather than trustees/committee members from the organisations using the village hall. Members agreed that this needed much consideration and legal advice would need to be taken.

10. Cemetery & Churchyard:
(a) To note damage & receive update re churchyard wall.
The Clerk was still waiting for an invoice from the builders.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT had nothing to report.

12. Weybourne Community Fund: To receive report re WCF (RW)
The childrens party was to be on 10/12/17, and the tree in the churchyard was being decorated.
13. Governance: (a) Review Code of Conduct.(b) To note new Data Protection Regs.
(a) A copy of the Code of Conduct had recently been circulated to members and the Clerk stated that it was basically split into two areas (i) Councillors behaviour based on seven principles that originally came out of the Nolan Report and (ii) Councillors Interests; these had already been submitted to the Monitoring Officer at NNDC but an item at the beginning of each months agenda allowed members to declare anything further appertaining to that agenda. The Clerk stated that it was not for him to remind members re their interests, or make judgements on individual cases, but generally he thought that the golden rule should be that if in doubt declare an interest.
(b) The Clerk summarised what was entailed with the new regs and stated that he would be making a report for members over the next few weeks.

14. To receive General Correspondence. (not included on agenda)
N.Nfk Parish Forum enquiry re NNDC concession opportunities – noted; no comment
Letter from NORSE; costs of maintaining HDPF rising by 8.5% next year – noted.

15. Public Participation (comments/other matters)
No comments or other matters.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 3rd January, 2018 – (7.30pm)

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 4th October, 2017 (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Janice Rose, Walter Wood, Ruth Gallally,
Robin Woodhouse, David Heley, Penny Taylor, and the Clerk. Also present were
D.Young (NNDC) and S.Butikofer (NCC).

1a. To receive and consider apologies
Apologies were received and accepted from P.Gallally and A.Crawford.

1b. To receive Declarations of Interest on Agenda items
PF and DH declared an interest in item 9(b).

2. To approve the minutes of the meeting held 6/9/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No members of the public present.

3b. To receive reports from County & District Councillors.
D.Young (NNDC) reported on the following :- (a) approval of the NNDC accounts showing reserves of just over £28m (b) business rate relief; testing of income procedures (c) cabinet has agreed contract for Cromer Pier (d) cabinet received update on Community Housing Fund; should be community led (e) sponsorship of two sculptures raising funds for Break (GoGoHares project).
S.Butikofer (NCC) reported on the following :- (a) Local Enterprise Partnership; we require better recognition for North Norfolk (b) further cuts at NCC of £125m over 3 years; starting to hit front-line services (c) NCC trying to utilise buildings to save money; SB expressed her concerns re mobile libraries (d) Police pay rise might mean redundancies and looking to Government for more money (e) explanation re the “Cluster” police reports.

3c. To receive Police Report.
No report received.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £29.20 (clerks expenses)
E-on £53.10 (electricity – lights), T.T.Jones Electrical £52.85 (light maintenance),
Secret Gardens £76.00 (grass cutting), Norse Eastern Ltd £320.84 (HDPF mtce)
*** The payments, as scheduled on the agenda, and listed above, were approved along with one urgent payment. The urgent payment was in the sum of £75.00 payable to E.Farrow for work on the allotments.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following was noted :-
PF/14/0925; Wind turbine at Pond Fm, Bodham; appeal to be re-determined.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive & consider update re 25 & 25a Pine Walk.
The Clerk and D.Young (NNDC) had nothing further to report.
(d) To receive update re consultation by Dong Energy on Hornsea Windfarm
The letter of concern had been sent to Dong Energy and the clerk had received an acknowledgement. The Clerk asked members to note that Dong Energy was changing its name to “Orsted”.
(e) To receive update re Affordable Housing
D.Young (NNDC) reported that the Station Road site was being considered. The Hastoe Housing Association would be speaking to the land owner soon.
(f) To note a review on “Trip Advisor” re the Maltings Hotel
Remarks spotted on Trip Advisor by RG were noted.
(g) To note councils decision re PF/17/1395: Wells Way, Holt Road.
The Clerk stated that “no objections” had been members response to this application.

6. Highways & Footpath matters:
(a) To receive update re “gates nr 30mph signs adjacent to cemetery on A149.”
The Clerk reported that an application for a Highways Partnership Scheme grant had been submitted and this item would be withdrawn from the agenda until the result of this application was known (Spring, 2018).
(b) To receive update re the restoration of the pond in Beach Lane
An email from the Norfolk Coast Partnership had been received suggesting that interested parties meet in the near future to try and forward this project.
(c) To consider matters from APM (speeding & dangers to pedestrians on bridge
The Chair reported that recent pictures, showing parking congestion near the station, had been sent to the General Manager of the Steam Railway. PF also stated that staff would be asked not to take up public parking spaces immediately in front of the station and notices would be placed near the bridge discouraging people from watching trains on the narrow highway.
(d) To receive update re white lines at western end of Station Rd & Church Street
There was no further news from NCC Highways.

7. Meetings & Conferences (to receive reports and announcements)
No new announcements.

8. Allotments:
(a) To receive report re allotments (RW)
Following his recent letter to tenants, who had vacated their plot, the Clerk had received a phone call stating that they were prepared to remove the chicken-run plus some of the items left on the land. It was agreed to await further developments. RW reported that there was still vacant allotments. The Clerk was instructed to ask Ed Farrow, who recently cleared the western boundary path, to carry out further work on the southern boundary hedge and a vacant allotment.
(b) To receive update re overgrown footpath at the west end of the allotments.
The work had been carried out and RW stated that the contractor had done a good job.
9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the refurbishment of the toilets was to start next week. The work on the flooring, expected to cost in the region of £20k, was a project being considered for next year.
(b) To consider request for financial assistance towards the car park resurfacing.
No costs were available and the matter was carried forward to the next agenda.

10. Cemetery & Churchyard:
(a) To note damage & receive update re churchyard wall.
Repairs had been carried out by R.J.Bacon Builders but had unfortunately been more than just a minor repair as it appeared the lorry had damaged the wall in more than one place. The Clerk would keep members updated and await the builders invoice.
(b) To receive update re weed problem in the main cemetery path.
Weeds still appeared to be a problem and RW would follow this up with the local contractor.
(c) To note condition of flint churchyard wall.
The Clerk gave a brief verbal report reminding members that budget provision would eventually have to be made for future repairs and maintenance.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that maintenance work was ongoing.
(b) To receive update re letter received re land adjacent to 36, Beck Close.
There was nothing further to report on this matter.

12. Weybourne Community Fund: To receive report re WCF (RW).
RW reminded members of the quiz night and AGM coming up during October.

13. Governance: (a) Financial Regulations. (b) Letters of concern from P.Hinson
(a) Members agreed and adopted the new Financial Regulations which were based on the NALC model. A copy would be provided to all members.
(b) A copy of the letters from P.Hinson had been given to all members. The Chair stated that the clerk and herself had summarised his concerns under six headings as follows :- 1. Complaint re councillors remarks 2. Standing Orders
3. Allotments 4. Planning 5. Closed Churchyard 6. Village Hall.
The Clerk and Chair had drafted a proposed reply which was read to members in which RW offered his apologies for any offence that his remarks may have caused. The Chair also offered her apologies on behalf of the council and asked for this to be recorded in the minutes. Items 2 – 6 were answered quoting the statutory requirements that were appropriate. It was agreed that the Clerk writes to Mr.Hinson accordingly.

14. To receive General Correspondence. – Newsletter from Dudgeon – Noted.

15. Public Participation (comments/other matters) – Reminder re KM’s Party.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 1st November, 2017. (7.30pm)