Weybourne Parish Council

Weybourne Parish Council
Minutes of the Parish Council Meeting held on Wednesday,
5th April, 2017 at the Village Hall, Weybourne. – 7.30pm.

Present: Peter Gallally (Chair), Ruth Gallally, Robin Woodhouse, Pat Floyd, Andy Crawford, Penny Taylor, and the Clerk. Also present were D.Young (NNDC) and five members of the public.

*** The Clerk had just received JR’s resignation as Chairman. It was agreed that PG takes the Chair for this meeting.

1a. To receive and consider apologies
Apologies were received and accepted from J.Rose and Walter Wood. Apologies were also received from M.Baker (NCC).

1b. To receive Declarations of Interest on Agenda items
No declarations made.

1c. To receive update and consider vacancy
An advert had been placed on the notice board but the Clerk had nothing further to report. It was agreed to place an advert in the Holt Chronicle.

2. To approve the minutes of the meeting held 1/3/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
A parishioner requested to speak on item 5f.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) NNDC had agreed to challenge the latest Bodham Wind Turbine decision in the High Court (b) the Cabinet had recently agreed some public space protection orders (c) sites needed to be found for affordable housing thereby using Community Housing Funds (d) Dong Energy had arranged for a consultation meeting on 19/4/17 regarding the cable route (e) the Norfolk Community Foundation deadline for grant applications was 29/4/17.

3c. To receive Police Report.
No written report for the parish had been received. It was agreed the Clerk writes to the Holt SNT to enquire as to whether it was possible to receive the parish crime statistics as in the past.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £31.89 (clerks expenses)
E-on £43.85 (electricity – lights), C.Goodwin £50.00 (re website), J.Green Payroll Services £70.00, Blyth & Wright £69.99 (mirror), T.Jones Elect £52.85 (light mtce)
*** The payments, as scheduled on the agenda, plus one other payment, were approved. The other payment was to P.Bullimore in the sum of £359.10 (Hol.pay)
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/14/0925; Wind Turbine, Pond Fm, Bodham; an appeal against refusal was allowed
(see further update at D.Young’s report – 3b)
(b) To consider planning applications received since agenda was printed.
PF/17/0472; Erectn of rear & side extns at Highbank, The Street.
It was agreed “no objections” to this application.
(c) To receive update re listing buildings.
It was agreed to remove this item from the agenda
(d) To receive & consider update re 25 & 25a Pine Walk.
D.Young (NNDC) reported the following :- PF/16/0785 & ENF/16/0044 – Garage extension at 25a; an appeal against refusal had been received. A Planning Inspector would be studying all relevant information before making a decision. Referring to the rooflights application DY stated that officers were mindful to approve (rooflights elsewhere in Priory Walk would probably get approval). PF/17/0381; DY stated that the applicant wants to match up the rendering on 25 and 25a (see item 5g).
(e) To note update re Community Housing Fund
D.Young (NNDC) updated members on the CHF and reiterated that land, suitable as an exception site, was required in Weybourne.
(f) To note/consider the new Windfarm cable route (PF)
The meeting was adjourned to allow a parishioner to speak on this matter. Living in Beach Lane, and hearing that the cable route would be east of the car park, she expressed concerns re noise, vibrations, and disruption to those living in the immediate area. She based her view on her experiences recently when the company concerned drilled trial boreholes. Re-opening the meeting it was stated that the cable route was yet to be decided and the consultation day on 19/4/17 might provide more information. PF thought that parishioners should get the backing of the PC, who should make a stand if the parishioners information was correct. It was agreed that members would attend the scheduled meeting on 19/4/17
(g) PF/17/0381; Erectn of Extn & increased roof height; 25, Pine Walk.
Following DY’s statement earlier regarding this application it was agreed that the PC, (assuming this related to the rendering of the brickwork and no other changes), had no objections.

6. Highways & Footpath matters:
(a) To further consider neglected gardens in the village.
PF expressed concerns regarding who decides what is a neglected garden and thought this matter should be removed from the agenda. D.Young (NNDC) said that a satisfactory result had been achieved by NNDC officers following a visit to a property in question and showed pictures to members of the “cleared garden”. Members were pleased with this result and removed the item from the agenda.

7. Meetings & Conferences (to receive reports and announcements)
As already reported there is a consultation meeting at the NNDC offices on 19/4/17 when Dong Energy will give a presentation and answer questions from invited parish councils who are directly involved with the wind-farm cable route. The Clerk asked for as many members as possible to attend this meeting starting at 6pm.
8. Allotments:
(a) To receive report re allotments (RW)
RW reported that the allotments were looking tidy as the planting season progresses. Tenants have asked whether the PC would contribute to the cost of a skip to remove rubbish from the gardens – agreed. It was noted that there was still one tenants rent outstanding

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that grant applications were still being submitted for various projects and there would be a fund raising craft fair on 8/4/17 at the village hall.

10. Cemetery & Churchyard:
(a) To review/consider the state of the main cemetery path
The Clerk had brought this back to the agenda as requested by members many months ago and he reported that the contractor had appeared to have rectified the weed problem on the main path. The contractor would continue to treat the path regularly with weed-killer. The Clerk pointed out that the contractor had not submitted an invoice for extra materials.
(b) To note letter re the new church gates from the Parochial Church Council.
Two communications from Peter Beer representing the Parochial Church Council had been received in respect of the churchyard :- (a) donation of gates by Mr.C.Hay-Smith
(b)restoration/repair of the south gate piers; further donation from Mr.Hay-Smith.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that their maintenance man had been carrying out minor repairs etc.. and there had been a good bingo fund raiser.
(b) To receive update/ consider letter received re land adjacent to 36, Beck Close.
This had been taken as confidential at the end of the meeting when members of the public were excluded. Following receipt of advice from Eastlaw (NNDC) it was agreed to reject the claim for an easement and the solicitor would be instructed to write accordingly.
(c) To confirm Norse Grounds Maintenance Contract
It was agreed to accept the 3 year contract. Members were pleased with their work.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the Easter Egg Hunt was coming up and the quiz night appeared to be successful. RW spoke of a wedding reception to be held on the field soon.

13. To note review of all Governance Matters (standing orders, financial reg etc)
The Clerk informed members that Governance matters needed reviewing as they had not been looked at since his first term as clerk. These included standing orders, financial regs., risk assessments, communication strategy, code of conduct etc…
He reminded members that WPC was an elected body with powers granted by Parliament and funded by the council tax payers. As a corporate body it must be seen to operate correctly and legally.

14. To consider date & arrangements for the Annual Parish Meeting.
It was agreed to hold the APM before the next PC meeting i.e. Wed.3rd May, 2017.
It was agreed to start at 7pm and refreshments would be served. The Clerk would arrange for a large notice to be displayed on the notice board and flyers, advertising the event, would be delivered to households.

15. To receive General Correspondence (not included in agenda items above)
The following was noted :- E-on letter re increase in electricity charges for street lighting (Clerk to investigate), NNDC letter re continuation of cemetery bin collection. (noted)

16. Public Participation (comments/other matters)
The following was raised :-
(a) report from PT re spotlights seen in the night sky (apparently from B/Regis circus)
(b) AC spoke of what was probably a rumour regarding a land-based wind turbine
(c) RW spoke of rubble being deposited on the cliff path nr.Coastguard Cotts.
(d) RW spoke of damaged fencing either side of Beach Lane.
(e) PF, stating that she was acting as a member of the public, spoke of private family business and introduced a petition that she was hoping people would sign after the meeting. This was not a parish council matter and the Chair moved on.

17. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 3rd May, 2017.
The PC meeting would follow the Parish Meeting which starts at 7pm.
Election of Chair would be the first item of PC business.

Weybourne Parish Council
Minutes of the Parish Council Meeting on Wednesday, 1st March, 2017 at the Village Hall, Weybourne. – 7.30pm.

Present: Pat Floyd (Chair), Walter Wood, Andy Crawford, Penny Taylor and the Clerk. Also present were D.Young (NNDC), and eleven members of the public.

*** In the absence of Janice Rose it was agreed that Pat Floyd chairs the meeting.

1a. To receive and consider apologies
Apologies were received and accepted from J.Rose, P.Gallally, R.Gallally, and
R.Woodhouse. Apologies were also received from M.Baker (NCC).

1b. To receive Declarations of Interest on Agenda items
No declarations made.

1c. To receive update and consider vacancy
The Clerk had been informed by NNDC Electoral Services that there had been no claim for an election and therefore the PC could co-opt. It was agreed that an advertisement be placed on the notice board as part of the approved procedure.

2. To approve the minutes of the meeting held 1/2/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
Parishioners requested to speak on items 5d, 5e, and 5f.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) Cabinet was looking to develop its assets to offset a shortfall in the budget from 2020/21 (b) NNDC had been awarded £2.4m under the Community Housing Programme (c) the Maltings Hotel had been added to the Local List (d) the storm surge had been well handled and the cost to NNDC could be £300k – £500k depending on insurance and grants (e) Full Council confirmed the calculation of the council tax for 2017/18 – band D in Weybourne rises by £60 and will be £1650.94 (f) clearance of the NNDC car park should be done by Easter (g) reminder re consultation day by Dong Energy on 3/3/17 – options for the cable appear to be on both the east and west side of the car park.

3c. To receive Police Report.
The Clerk reported that Weybourne now comes under the jurisdiction of the Holt SNT. Crime statistics will be sent which cover the whole of the area concerned and therefore Weybourne’s statistics on crime will not be identified. The Clerk will try and get the figures broken down. The Holt SNT currently only has one PCSO and its unlikely that an officer will attend the PC meetings. – Noted.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £276.08 (clerks salary), HMRC £68.80 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £33.65 (clerks expenses)
E-on £48.54 (electricity – lights), Butcher Andrews Solicitors £304.00 (legal fee)
*** The payments, as scheduled on the agenda, were approved.
The Clerk asked members to note that there was no increase in grass cutting charges this year.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/16/1566; Change of use of outbuilding to holiday accom; Highfields; refused.
PF/16/1683; Formation of access in wall etc; Jericho House; refused.
PF/16/1732; Conversion of Cart Shed at Abbey Farm; permission given.
(b) To consider planning applications received since agenda was printed.
PF/17/0185; Demolition of Bungalow & erection of two storey dwelling; Beach Lane
It was agreed “no objections” to this application.
PF/17/0194; Formation of new access & retention of 2m high wall; 25, Pine Walk.
Members agreed, after a lengthy discussion, that the Clerk informs the Planning Officer that this application should be deferred until the current enforcement action has been resolved. – The meeting was adjourned briefly for members of the public to speak who again were extremely concerned and thought that NNDC had handled the whole matter very badly.
(c) To receive update re listing buildings.
A letter had been sent to the owners of the Maltings Hotel informing them that the building had been placed on NNDC’s Local List. The Clerk had received a verbal complaint from them stating that they thought that they should have been consulted.
(d) To receive & consider update re 25 & 25a Pine Walk.
D.Young (NNDC) updated members on the actions being taken by the NNDC Planning/Legal Department.
(e) PF/17/0146; Installation of 5 rooflights at 25, Pine Walk
Members were concerned that yet another application was being considered whilst many other matters were unresolved. It was agreed that the rooflights were out of keeping with the surrounding area and would impact on the residential amenities of the occupants of neighbouring properties if lighting was used.
(f) LA/17/0188; Alterations & Conversion of Cart Shed at Abbey Farm.
This was purely a listed buildings application and there were no changes to the application already supported at the last meeting (see minute 5f – February 2017)
The meeting was adjourned briefly for a parishioner to express her concerns regarding her business in the village apparently being penalised as a result of what had been said at the February meeting during discussion of the planning application.
(g) To consider way forward re “paperless planning system”, w.e.f. 1/4/17.
The Clerk informed members that the paperless planning system would start on 1/4/17 and members would need to go online to look at planning applications. The possibility of having a lap-top, projector, and screen at meetings was considered. The deadline of allowing 21 days for parish councils to reply to NNDC would be strictly observed and therefore a policy/procedure needed to be agreed to cover the applications that did not fall into the normal parish council meetings schedule. The policy presented by the Clerk was agreed and adopted whereby members would look online at the application and convey their decision to the Clerk who would inform the NNDC Planning Dept., based on a simple majority, of the parish councils decision. This would be recorded at the next scheduled PC meeting.
6. Highways & Footpath matters:
(a) To further consider neglected gardens in the village.
D.Young (NNDC) informed members that he was still waiting for a reply from NNDC.
(b) To consider request for a window in the bus shelter.
It was agreed to purchase a suitable mirror from Blyth &Wright that would enable bus users to see oncoming vehicles.
(c) To receive update re footpath on W’Bourne Hol.Park (north of Temple Drive)
The Clerk informed members that this footpath was not on the NCC Definitive Map nor on any OS maps. A Norfolk CC Footpaths Officer had stated that it was private with no recorded rights and therefore the owners could do as they wished. It was also noted that it did not appear on any old Tighe Maps.

7. Meetings & Conferences.
Members noted the consultation day on 3/3/17 at Weybourne Village Hall regarding the Dong Energy Windfarm Project.

8. Allotments:
(a) To receive report re allotments (RW)
RW had offered his apologies. The Clerk had no further news re the outstanding allotment rent that RW was to collect.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that her committee was trying to get prices for the village hall floor and that hopefully LED lighting was going ahead. Having replacement doors was still being considered. – Noted.
(b) To receive update re registration of village hall and land.
The Clerk reported that the Village Hall and the land at the front adjacent to Beach Lane had now been registered – the letter from Butcher Andrews, with accompanying documents, dated 13/2/17 confirmed this. – Noted.

10. Cemetery & Churchyard:
(a) To receive update re repair to step at eastern gate of churchyard (JR)
In the absence of JR it was agreed to carry this matter forward to the next agenda.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT had nothing to report.
(b) To receive update/ consider letter received re land adjacent to 36, Beck Close.
This item, being of a confidential nature, was taken at the end of the meeting with the public excluded. It was agreed that the Chair, PT, and the Clerk meet with the NNDC Solicitors.

12. Weybourne Community Fund: To receive report re WCF (RW)
No Report.
13. To receive General Correspondence (not included in agenda items above)
The following was noted :-
Letter from Norfolk ALC regarding organisational/staffing restructuring.
Hornsea Project Three Windfarm Brochures; Consultation day on 3/3/17 (V.Hall)

14. Public Participation (comments/other matters)
A parishioner spoke of the real need for affordable housing and referred to a recent TV documentary regarding St.Ives, Cornwall where it had been agreed that all new builds would be affordable housing.

15. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 5th April, 2017. (7.30pm)

Weybourne Parish Council
Minutes of the Parish Council Meeting on Wednesday, 1st February, 2017 at the Village Hall, Weybourne. – 7.30pm.

Present: Janice Rose (Chair), Walter Wood, Ruth Gallally, Robin Woodhouse,
Pat Floyd, Andy Crawford, Penny Taylor, and the Clerk. Also present were D.Young (NNDC), and five members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from P.Gallally. Apologies were also received from M.Baker (NCC).

1b. To receive Declarations of Interest on Agenda items
No declarations made.

1c. To receive update re vacancy
The statutory notice from NNDC Electoral Servs., was now being displayed advertising electors rights to an election. The Clerk would be informed by the next meeting whether the co-option procedure could be used to fill the vacancy.

2. To approve the minutes of the meeting held 4/1/17.
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
A parishioner (the applicant) stated that he was here to answer any questions re 5(f).

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) there had been no Cabinet or Full Council meetings in January (b) postal vote signatures were being “refreshed”
(c) Funding was being made available for the Blakeney Channel and Sheringham Town Centre (d) the paper format for the planning system was being terminated (e) the boreholes, both east and west of the NNDC car park and Beach Lane, were being made good and Dong Energy were having public consultation events commencing in March. (Weybourne Village Hall – 3/3/17)

3c. To receive Police Report.
The Clerk read a brief email report stating (a) one recorded crime during the past month (b) SNAP priorities remain the same (c) next SNAP meeting will be on 6/4/17.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £246.20 (clerks salary), HMRC £61.60 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £30.68 (clerks expenses)
E-on £48.54 (electricity – lights), E.Farrow £45.00 (VAS maintenance),
Anglian Water £31.79 (water; allotments).
*** The payments, as scheduled on the agenda, were approved.
(b) To consider future maintenance of PC Website.
The Clerk stated that transparency is now the in word and notice boards, and to some extent newsletters, are becoming things of the past as government requirements regarding the use of websites is introduced. Parish Councils are now legally obliged to display certain things on their websites (members names/contact details, agendas, minutes, and much relating to finance such as the annual return and external auditors report). Currently a retired teacher, who set up the WPC Website, is maintaining and posting the required information and the Clerk asked members to formalise the situation by paying a small remuneration of £50 p.a. plus £10 per hour for any extra work that may arise. This was agreed.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/16/1690; Erectn of Extensions at The Beeches, Sheringham Rd – permission given
PF/16/1626; Development opposite The Maltings – 7 dwellings – permission given
PF/16/1371; Extn & increase in roof height, 25 Pine Walk – permission given
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive update re listing buildings.
Written confirmation that the Maltings Hotel had been added to NNDC’s Local List had been received, and as agreed, the Clerk would write informing the owners.
(d) To receive & consider update re 25 & 25a Pine Walk.
In spite of local protests and press coverage permission had been given for number 25. (see 5a). D.Young (NNDC) summarised the situation todate and anticipated more applications. The PC had written much trying to prevent the new build and subsequent additions.
(e) PF/16/1566; Change of use of outbuilding at Highfields, The Street.
It was agreed that there were no objections to this application.
(f) PF/16/1732; Alterations & Conversion of Cart Shed at Abbey Farm.
All papers had been re-circulated since the last meeting and members were familiar with the plans etc. The Chair invited the applicant to speak who stated that this project was a win/win situation which included improvements to the bus shelter which had a history of water running down its back wall from the adjoining building. He stated that they were always trying to enhance his farm and surrounding area, which extended to the whole village. The Chair invited questions from members and PF enquired of the standard of flint-work and the possibility of not matching the new with the old. The applicant gave assurances on this point. The Chair expressed concerns re overlooking neighbours, as did AC, and hoped that this would be resolved. RW queried who would carry out future roof repairs as the cart shed and bus shelter were being amalgamated. D.Young (NNDC) stated that this would be a planning gain and thought there was no real grounds for objection. Most members agreed with this statement and it was agreed to support the application subject to the planning officer being happy with the overlooking/shadowing.

6. Highways & Footpath matters:
(a) To further consider neglected gardens in the village.
D.Young (NNDC) was still awaiting a reply from the enquiry he made with Planning Enforcement. He pointed out that there were many untidy gardens in North Norfolk and sometimes it was not possible to act unless vermin had been spotted or other health hazards identified.
(b) To consider request for a window in the bus shelter (RG).
RG reported that a parishioner had pointed out that it was not possible to see buses approaching without standing outside the shelter. Members were reluctant to consider a window but instructed the Clerk to make enquiries re the cost of mirrors that were often used for spotting vehicles and road safety purposes.

7. Meetings & Conferences (to receive reports and announcements)
No new announcements or reports.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that tenants were now starting to work their plots and all appeared OK. There were still some vacant plots. AC reported that he had spoken to a dog owner whose dog was not on a lead. Following a brief discussion re water pipes freezing it was agreed to monitor the situation (supply to be turned off only if there was a prolonged very cold spell)
(b) To consider outstanding rents.
The Clerk reported that he had only one outstanding payment and RW agreed to follow this up with the tenant.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that a grant application had been submitted regarding new LED lighting and work on the fire doors was now being considered. She had arranged meetings with various contractors for next week.
(b) To receive update re registration of village hall and land.
A letter, dated 11/1/17, had been received from Butcher Andrews Solicitors regarding a slight delay because the Land Registry were dealing with a dissolved company (Asta Properties) and subsequently the Governments Legal Department. – Noted.

10. Cemetery & Churchyard:
(a) To receive update re repair to step at eastern gate of churchyard (JR)
The Chair gave a brief report and it was agreed to carry this forward to the next agenda.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that bingo sessions had started again and was well supported.
(b) To consider letter received re land adjacent to 36, Beck Close.
The Clerk handed out copies of a letter received from Harry Roper on behalf of his father Andrew Roper, stating that an easement exists on the tarmac area adjacent to 36, Beck Close. Members agreed to refer this matter to Emma Duncan (Solicitor at NNDC) requesting that she acts on behalf of the PC.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the seniors citizens lunch had gone well and letters of thanks had been received. The Easter Egg Hunt would be next on the WCF’s agenda.

13. To receive General Correspondence (not included in agenda items above)
Brochure regarding phase 1 of the Hornsea Project 3 Windfarm.

14. Public Participation (comments/other matters)
A parishioner spoke on the following (a) queried the policies applied to PC planning decisions and (b) reported an official footpath (top of Temple Drive going through the Holiday Park) being blocked/shut and questioned whether the PC needed to take action.

15. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 1st March, 2017. (7.30pm)

Weybourne Parish Council
Minutes of the Parish Council Meeting held on Wednesday, 4th January, 2017 at the Village Hall, Weybourne. – 7.30pm.

Present: Peter Gallally (Chair), Walter Wood, Ruth Gallally, Mike Rayner, Robin Woodhouse, Pat Floyd, Andy Crawford, Penny Taylor and the Clerk. Also present were D.Young (NNDC), and three members of the public.

*** Having received apologies from Janice Rose it was agreed that Peter Gallally should chair the meeting.

1a. To receive and consider apologies
Apologies were received and accepted from J.Rose. Apologies were also received from M.Baker (NCC).

1b. To receive Declarations of Interest on Agenda items
WW declared a personal interest in 5(j).

1c. To note resignation of parish councillor
The Clerk had received the written resignation of Mike Rayner who had served the council over many years. The Chair thanked MR for his input and wished him well for the future. The Clerk would notify NNDC Electoral Services accordingly starting the statutory procedure with an announcement on the notice board.

2. To approve the minutes of the meeting held 12/12/16.
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
Parishioners requested to speak on item 5(d).

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) the Local Government Boundary Commission had published its draft proposals on the new ward boundaries with the number of District Councillors being reduced from 48 to 40 and placing Weybourne in a new “Coastal” ward which would run from Upper Sheringham to Morston. (b) UK Power Networks had set up a Priority Services Register to help vulnerable people in the event of a power cut (c) a 1960’s revival festival is to take place at Cromer on St.Georges Day. (d) the NNDC Development Committee turned down the councils plans for a car park in North Lodge Park, Cromer. (e) NNDC is to receive a share of the Governments new Community Housing Fund.

3c. To receive Police Report.
No report received.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £246.20 (clerks salary), HMRC £61.60 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £31.70 (clerks expenses)
E-on £46.98 (electricity – lights), T.T.Jones Electrical £52.85 (light maintenance)
*** The payments, as scheduled on the agenda, were approved

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following was noted :-
PF/16/1459; Extn and Alterations at 4, Springfield Close – permission given.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive update re listing buildings.
The Clerk had been informed verbally that NNDC does not communicate with the owners as the “Local List” does not effect the legal status of the property. The PC would be writing when the outcome was known (see December minutes).
(d) To receive & consider update re 25 & 25a Pine Walk.
Parishioners expressed their concerns and asked that a member attends the proposed site meeting (12/1/17) to obtain the correct roof height re PF/16/1371. D.Young (NNDC) was also concerned with this height and future development of this site. He would be submitting his written report to the committee. Members were becoming exasperated on this matter as many of their concerns appeared to have been ignored by NNDC. It was agreed that JR represents the PC at the forthcoming site meeting with PG attending as first reserve.
(e) To note/consider NNDC’s draft response re BT payphones.
The response was noted with Weybourne PC not objecting to the removal of the phone box adjacent to the bus shelter.
(f) PF/16/1566; Change of use of outbuilding at Highfields, The Street.
The Clerk was instructed to request that NNDC allows more time for the PC’s response.
(g) PF16/1626; Erection of 7 dwellings opposite the Maltings Hotel;
All members were familiar with this application with representatives of the developers having attended PC meetings. It was agreed to support this application.
(h) PF/16/1683; Formation of Access/Relocation of summerhouse at Jericho Hse
(i) LA/16/1684; Formation of opening in boundary wall at Jericho Hse.
The PC objected to the above. Members wished to reiterate their previous comments (email 9/11/16) expressing their concerns re damaging the old flint wall thereby changing the historic frontage when a suitable drive already exists. Members also objected to the relocation of the summerhouse
(j) PF/16/1690; Erection of Extns at The Beeches, Sheringham Rd.
It was agreed to support this application.
(k) PF/16/1732; Alterations & Conversion of Cart Shed at Abbey Farm.
As with item 5(f) the Clerk was asked to obtain further time before submitting a response.

6. Highways & Footpath matters:
(a) To further consider neglected gardens in the village.
D.Young (NNDC) was making enquiries on this matter and hoped to report back to the next meeting.
(b) To further consider parishioners letter re lorries in Church St/Station Rd.
A further email had been received and it was agreed to direct this to the NCC Highways Engineer for a response. This item would be removed from the agenda.
(c) To receive update re state of Shelter and Bus Stop area (RG, PG, & JR)
It was agreed to remove this matter from the agenda until there was something further to report.

7. Meetings & Conferences (to receive reports and announcements)
No new announcements or reports.

8. Allotments: To receive report re allotments (RW).
RW reported that he still had vacancies. The Clerk had received approx. two thirds of the allotment rents and would be reporting at the next meeting on this matter.
AC asked members to note that the poultry restrictions were still in force. He had also had a break-in at his allotment shed.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the main work was done and the committee was meeting next week to consider the way forward. LED lighting was being considered for the hall.
(b) To receive update re registration of village hall and land.
No further news.

10. Cemetery & Churchyard:
(a) To receive update re repair to step at eastern gate of churchyard (JR)
Carried forward to the next meeting.

11. Harry Dawson Playing Field: To receive report re HDPF (PT)
PT had nothing to report.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW stated that the Senior Citizens Party was coming up on 22/1/17.

13. To note/consider Draft Recommendations for Electoral Review of N.Nfk.
Already covered by D.Young (NNDC) in his report – see 3(b).

14. To receive General Correspondence (not included in agenda items above)
Christmas card from N.Lamb MP and information via D.Young on re-cycling.

15. Public Participation (comments/other matters)
No comments etc…

16. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 1st February, 2017 – 7.30pm.