WPC Minutes March 2018

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 7th March, 2018. (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Peter Gallally, Ruth Gallally,
Robin Woodhouse, David Heley, Andy Crawford, Penny Taylor, & the Clerk. Also present were S.Butikofer (NCC), and four members of the public.

1a. To receive and consider apologies
Apologies were received from D.Young (NNDC) and the Police (PC Gower-Smith).

1b. To receive Declarations of Interest on Agenda items
PF and DH declared a non-pecuniary interest in 9b, and PG, RG, RW, and WW declared a non-pecuniary interest in 5e.

2. To approve the minutes of the meeting held 7/2/18
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported via email on the following :- (a) John Lee had been elected Leader of NNDC following the resignation of Tom Fitzpatrick. (b) the NNDC reserves will be used to fund the following:- £400k for market town initiatives, £45k to support community and public transport initiatives, £55k for homelessness and rough sleepers, and £86k for social prescribing.
c) £2m Property Investment Fund to be set up (d) Police had just published their proposals to increase their precept (e) the NNDC Budget was agreed which included a small increase.
*** S.Butikofer (NCC) reported on the following :- (a) Statistics on injuries to children were getting worse; road safety etc.. (b) in spite of cross party support against it the Police were still looking to take on responsibility for the Fire Service. (c) money from 2nd homes council tax will not be coming back to NNDC after this financial year (d) awareness re scams; please report to the CAB (e) attending meeting to save mobile libraries (f) the increase in members allowances was being donated to charity by Lib.Dem. members (g) the coasthopper service looked safe.

3c. To receive Police Report.
PC.Gower-Smith reported via email :- (a) one theft and one drug related incident had been reported to police in the last month (b) the SNAP priorities were criminal damage in Holt and youth engagement in Briston area.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £33.14 (clerks expenses)
E-on £53.10 (electricity), Anglian Water Business £47.82 (water; allotments)
Nfk Parish Training & Support £150.00 (sub), Information Commissioner £35.00
*** The payments, as scheduled on the agenda, were approved.
(b) To consider contract for electricity (street lighting)
The Clerk reported to members and had concluded that as standing charges would come into play if a new contract was negotiated, this meant overall the total cost would be higher.The price per kilowatt hour would come down but savings would be outweighed by the introduction of standing charges. Members agreed to stay with the current arrangement with E-on on the variable rate.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following, received from NNDC, was noted by members :-
PF/18/0159; Extn etc at 17, Beck Close – Approved.
Appeal to be re-determined re Wind Turbine at Pond Farm, Bodham.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To note PCs response to PF/18/0159; Extension at 17, Beck Close.
The PC’s response re PF/18/0159 was “no objections”.
(d) To receive update re Hornsea Windfarm.
The February Newsletter had been received. Nothing else had been received in writing.
(e) To receive update re Affordable Housing
The map, with suggested sites, received from and drafted by the NNDC Housing Enabler, was discussed. It was agreed the Clerk informs NNDC that the PC would like to progress the site on the Community Field (members of the WCF Committee did not vote). He was also asked to request that they consider the western end of the allotments and the Marlpit on the A149.
(f) To receive update re “paperless” planning consultation system.
The Clerk had attended a Review/Workshop regarding the new system and he reported that it was “here to stay”. The PC’s best option was to try and obtain paper plans from the agents or architects if they were required by members. Noted.
(g) To consider PF/18/0359; 3 Roof Lights at 25a, Pine Walk.
It was agreed to object to this application because of concerns re overlooking. The Clerk would inform NNDC accordingly and request that obscured glass is used if the application was approved.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
No further news since the last meeting.
(b) To receive update re white lines at western end of Station Rd & Church Street
The Station Road line had been completed and the decision re Church Street was still to be made and would be carried forward to the next agenda.

7. Meetings & Conferences (to receive reports and announcements)
(a) Members agreed to support the training night regarding Data Protection Regs being held at Morston on 23/4/18 (PG, RG, PF, and DH to attend).
(b) Talk re Cromer Shoal Chalk Bed – Hilary Cox attend Annual Parish Meeting.
(c) Clerk had attended a workshop on Neighbourhood Plans and as Weybourne would not be a growth village in the new NNDC Local Plan it appeared not to be necessary to embark on producing a neighbourhood Plan.
8. Allotments:
(a) To receive report re allotments (RW)
RW reported that several allotments were vacant. Members agreed he approaches E.Farrow re clearing and tidying these sites.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the decorating had been completed and that the treatment of the floor was the next priority. She informed members that she had resigned her position as Chair of the Village Hall Management Committee but would still continue as bookings secretary on a temporary basis.
(b) To receive update re legal/financial responsibilities for V.Hall
There appeared to be confusion as to what the V.Hall Management Committee wanted from the PC going forward and it was suggested that this had come about because of the wording in some earlier PC minutes. A discussion regarding the financial responsibilities for the village hall also raised differences of opinion and DH suggested that a “cooling off” period would be appropriate.

10. Cemetery & Churchyard:
(a) To receive update re churchyard wall.
Reimbursement for the repairs had been received from the insurers (£744.10)

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported on a safety inspection when only minor repairs had to be carried out.

12. Weybourne Community Fund: To receive report re WCF (RW)
Forthcoming events were the Quiz, Easter Egg Hunt, and Country Fayre.

13. Governance: (a) To receive update re new Data Protection Regs
The GDPR Policy was agreed and adopted and would be put on the website.

14. To receive General Correspondence. (not included on agenda)
The following were noted:- NNDC letter re new cemetery bin charges and Brochure from HAGS re playground equipment.

15. Public Participation (comments/other matters)
DH was looking for old history records of The Maltings (prior to 1700)

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 4th April, 2018 – 7.30pm.
The Annual Parish Meeting would be on 2nd May, 2018 (7pm) and would be followed by the Annual Council Meeting.

Cookies For Comments Image