Weybourne Parish Council

Weybourne Parish Council
Minutes of the Parish Council Meeting on Wednesday, 1st March, 2017 at the Village Hall, Weybourne. – 7.30pm.

Present: Pat Floyd (Chair), Walter Wood, Andy Crawford, Penny Taylor and the Clerk. Also present were D.Young (NNDC), and eleven members of the public.

*** In the absence of Janice Rose it was agreed that Pat Floyd chairs the meeting.

1a. To receive and consider apologies
Apologies were received and accepted from J.Rose, P.Gallally, R.Gallally, and
R.Woodhouse. Apologies were also received from M.Baker (NCC).

1b. To receive Declarations of Interest on Agenda items
No declarations made.

1c. To receive update and consider vacancy
The Clerk had been informed by NNDC Electoral Services that there had been no claim for an election and therefore the PC could co-opt. It was agreed that an advertisement be placed on the notice board as part of the approved procedure.

2. To approve the minutes of the meeting held 1/2/17.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
Parishioners requested to speak on items 5d, 5e, and 5f.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) Cabinet was looking to develop its assets to offset a shortfall in the budget from 2020/21 (b) NNDC had been awarded £2.4m under the Community Housing Programme (c) the Maltings Hotel had been added to the Local List (d) the storm surge had been well handled and the cost to NNDC could be £300k – £500k depending on insurance and grants (e) Full Council confirmed the calculation of the council tax for 2017/18 – band D in Weybourne rises by £60 and will be £1650.94 (f) clearance of the NNDC car park should be done by Easter (g) reminder re consultation day by Dong Energy on 3/3/17 – options for the cable appear to be on both the east and west side of the car park.

3c. To receive Police Report.
The Clerk reported that Weybourne now comes under the jurisdiction of the Holt SNT. Crime statistics will be sent which cover the whole of the area concerned and therefore Weybourne’s statistics on crime will not be identified. The Clerk will try and get the figures broken down. The Holt SNT currently only has one PCSO and its unlikely that an officer will attend the PC meetings. – Noted.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £276.08 (clerks salary), HMRC £68.80 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £33.65 (clerks expenses)
E-on £48.54 (electricity – lights), Butcher Andrews Solicitors £304.00 (legal fee)
*** The payments, as scheduled on the agenda, were approved.
The Clerk asked members to note that there was no increase in grass cutting charges this year.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/16/1566; Change of use of outbuilding to holiday accom; Highfields; refused.
PF/16/1683; Formation of access in wall etc; Jericho House; refused.
PF/16/1732; Conversion of Cart Shed at Abbey Farm; permission given.
(b) To consider planning applications received since agenda was printed.
PF/17/0185; Demolition of Bungalow & erection of two storey dwelling; Beach Lane
It was agreed “no objections” to this application.
PF/17/0194; Formation of new access & retention of 2m high wall; 25, Pine Walk.
Members agreed, after a lengthy discussion, that the Clerk informs the Planning Officer that this application should be deferred until the current enforcement action has been resolved. – The meeting was adjourned briefly for members of the public to speak who again were extremely concerned and thought that NNDC had handled the whole matter very badly.
(c) To receive update re listing buildings.
A letter had been sent to the owners of the Maltings Hotel informing them that the building had been placed on NNDC’s Local List. The Clerk had received a verbal complaint from them stating that they thought that they should have been consulted.
(d) To receive & consider update re 25 & 25a Pine Walk.
D.Young (NNDC) updated members on the actions being taken by the NNDC Planning/Legal Department.
(e) PF/17/0146; Installation of 5 rooflights at 25, Pine Walk
Members were concerned that yet another application was being considered whilst many other matters were unresolved. It was agreed that the rooflights were out of keeping with the surrounding area and would impact on the residential amenities of the occupants of neighbouring properties if lighting was used.
(f) LA/17/0188; Alterations & Conversion of Cart Shed at Abbey Farm.
This was purely a listed buildings application and there were no changes to the application already supported at the last meeting (see minute 5f – February 2017)
The meeting was adjourned briefly for a parishioner to express her concerns regarding her business in the village apparently being penalised as a result of what had been said at the February meeting during discussion of the planning application.
(g) To consider way forward re “paperless planning system”, w.e.f. 1/4/17.
The Clerk informed members that the paperless planning system would start on 1/4/17 and members would need to go online to look at planning applications. The possibility of having a lap-top, projector, and screen at meetings was considered. The deadline of allowing 21 days for parish councils to reply to NNDC would be strictly observed and therefore a policy/procedure needed to be agreed to cover the applications that did not fall into the normal parish council meetings schedule. The policy presented by the Clerk was agreed and adopted whereby members would look online at the application and convey their decision to the Clerk who would inform the NNDC Planning Dept., based on a simple majority, of the parish councils decision. This would be recorded at the next scheduled PC meeting.
6. Highways & Footpath matters:
(a) To further consider neglected gardens in the village.
D.Young (NNDC) informed members that he was still waiting for a reply from NNDC.
(b) To consider request for a window in the bus shelter.
It was agreed to purchase a suitable mirror from Blyth &Wright that would enable bus users to see oncoming vehicles.
(c) To receive update re footpath on W’Bourne Hol.Park (north of Temple Drive)
The Clerk informed members that this footpath was not on the NCC Definitive Map nor on any OS maps. A Norfolk CC Footpaths Officer had stated that it was private with no recorded rights and therefore the owners could do as they wished. It was also noted that it did not appear on any old Tighe Maps.

7. Meetings & Conferences.
Members noted the consultation day on 3/3/17 at Weybourne Village Hall regarding the Dong Energy Windfarm Project.

8. Allotments:
(a) To receive report re allotments (RW)
RW had offered his apologies. The Clerk had no further news re the outstanding allotment rent that RW was to collect.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that her committee was trying to get prices for the village hall floor and that hopefully LED lighting was going ahead. Having replacement doors was still being considered. – Noted.
(b) To receive update re registration of village hall and land.
The Clerk reported that the Village Hall and the land at the front adjacent to Beach Lane had now been registered – the letter from Butcher Andrews, with accompanying documents, dated 13/2/17 confirmed this. – Noted.

10. Cemetery & Churchyard:
(a) To receive update re repair to step at eastern gate of churchyard (JR)
In the absence of JR it was agreed to carry this matter forward to the next agenda.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT had nothing to report.
(b) To receive update/ consider letter received re land adjacent to 36, Beck Close.
This item, being of a confidential nature, was taken at the end of the meeting with the public excluded. It was agreed that the Chair, PT, and the Clerk meet with the NNDC Solicitors.

12. Weybourne Community Fund: To receive report re WCF (RW)
No Report.
13. To receive General Correspondence (not included in agenda items above)
The following was noted :-
Letter from Norfolk ALC regarding organisational/staffing restructuring.
Hornsea Project Three Windfarm Brochures; Consultation day on 3/3/17 (V.Hall)

14. Public Participation (comments/other matters)
A parishioner spoke of the real need for affordable housing and referred to a recent TV documentary regarding St.Ives, Cornwall where it had been agreed that all new builds would be affordable housing.

15. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 5th April, 2017. (7.30pm)

Weybourne Parish Council
Minutes of the Parish Council Meeting on Wednesday, 1st February, 2017 at the Village Hall, Weybourne. – 7.30pm.

Present: Janice Rose (Chair), Walter Wood, Ruth Gallally, Robin Woodhouse,
Pat Floyd, Andy Crawford, Penny Taylor, and the Clerk. Also present were D.Young (NNDC), and five members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from P.Gallally. Apologies were also received from M.Baker (NCC).

1b. To receive Declarations of Interest on Agenda items
No declarations made.

1c. To receive update re vacancy
The statutory notice from NNDC Electoral Servs., was now being displayed advertising electors rights to an election. The Clerk would be informed by the next meeting whether the co-option procedure could be used to fill the vacancy.

2. To approve the minutes of the meeting held 4/1/17.
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
A parishioner (the applicant) stated that he was here to answer any questions re 5(f).

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) there had been no Cabinet or Full Council meetings in January (b) postal vote signatures were being “refreshed”
(c) Funding was being made available for the Blakeney Channel and Sheringham Town Centre (d) the paper format for the planning system was being terminated (e) the boreholes, both east and west of the NNDC car park and Beach Lane, were being made good and Dong Energy were having public consultation events commencing in March. (Weybourne Village Hall – 3/3/17)

3c. To receive Police Report.
The Clerk read a brief email report stating (a) one recorded crime during the past month (b) SNAP priorities remain the same (c) next SNAP meeting will be on 6/4/17.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £246.20 (clerks salary), HMRC £61.60 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £30.68 (clerks expenses)
E-on £48.54 (electricity – lights), E.Farrow £45.00 (VAS maintenance),
Anglian Water £31.79 (water; allotments).
*** The payments, as scheduled on the agenda, were approved.
(b) To consider future maintenance of PC Website.
The Clerk stated that transparency is now the in word and notice boards, and to some extent newsletters, are becoming things of the past as government requirements regarding the use of websites is introduced. Parish Councils are now legally obliged to display certain things on their websites (members names/contact details, agendas, minutes, and much relating to finance such as the annual return and external auditors report). Currently a retired teacher, who set up the WPC Website, is maintaining and posting the required information and the Clerk asked members to formalise the situation by paying a small remuneration of £50 p.a. plus £10 per hour for any extra work that may arise. This was agreed.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/16/1690; Erectn of Extensions at The Beeches, Sheringham Rd – permission given
PF/16/1626; Development opposite The Maltings – 7 dwellings – permission given
PF/16/1371; Extn & increase in roof height, 25 Pine Walk – permission given
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive update re listing buildings.
Written confirmation that the Maltings Hotel had been added to NNDC’s Local List had been received, and as agreed, the Clerk would write informing the owners.
(d) To receive & consider update re 25 & 25a Pine Walk.
In spite of local protests and press coverage permission had been given for number 25. (see 5a). D.Young (NNDC) summarised the situation todate and anticipated more applications. The PC had written much trying to prevent the new build and subsequent additions.
(e) PF/16/1566; Change of use of outbuilding at Highfields, The Street.
It was agreed that there were no objections to this application.
(f) PF/16/1732; Alterations & Conversion of Cart Shed at Abbey Farm.
All papers had been re-circulated since the last meeting and members were familiar with the plans etc. The Chair invited the applicant to speak who stated that this project was a win/win situation which included improvements to the bus shelter which had a history of water running down its back wall from the adjoining building. He stated that they were always trying to enhance his farm and surrounding area, which extended to the whole village. The Chair invited questions from members and PF enquired of the standard of flint-work and the possibility of not matching the new with the old. The applicant gave assurances on this point. The Chair expressed concerns re overlooking neighbours, as did AC, and hoped that this would be resolved. RW queried who would carry out future roof repairs as the cart shed and bus shelter were being amalgamated. D.Young (NNDC) stated that this would be a planning gain and thought there was no real grounds for objection. Most members agreed with this statement and it was agreed to support the application subject to the planning officer being happy with the overlooking/shadowing.

6. Highways & Footpath matters:
(a) To further consider neglected gardens in the village.
D.Young (NNDC) was still awaiting a reply from the enquiry he made with Planning Enforcement. He pointed out that there were many untidy gardens in North Norfolk and sometimes it was not possible to act unless vermin had been spotted or other health hazards identified.
(b) To consider request for a window in the bus shelter (RG).
RG reported that a parishioner had pointed out that it was not possible to see buses approaching without standing outside the shelter. Members were reluctant to consider a window but instructed the Clerk to make enquiries re the cost of mirrors that were often used for spotting vehicles and road safety purposes.

7. Meetings & Conferences (to receive reports and announcements)
No new announcements or reports.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that tenants were now starting to work their plots and all appeared OK. There were still some vacant plots. AC reported that he had spoken to a dog owner whose dog was not on a lead. Following a brief discussion re water pipes freezing it was agreed to monitor the situation (supply to be turned off only if there was a prolonged very cold spell)
(b) To consider outstanding rents.
The Clerk reported that he had only one outstanding payment and RW agreed to follow this up with the tenant.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that a grant application had been submitted regarding new LED lighting and work on the fire doors was now being considered. She had arranged meetings with various contractors for next week.
(b) To receive update re registration of village hall and land.
A letter, dated 11/1/17, had been received from Butcher Andrews Solicitors regarding a slight delay because the Land Registry were dealing with a dissolved company (Asta Properties) and subsequently the Governments Legal Department. – Noted.

10. Cemetery & Churchyard:
(a) To receive update re repair to step at eastern gate of churchyard (JR)
The Chair gave a brief report and it was agreed to carry this forward to the next agenda.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that bingo sessions had started again and was well supported.
(b) To consider letter received re land adjacent to 36, Beck Close.
The Clerk handed out copies of a letter received from Harry Roper on behalf of his father Andrew Roper, stating that an easement exists on the tarmac area adjacent to 36, Beck Close. Members agreed to refer this matter to Emma Duncan (Solicitor at NNDC) requesting that she acts on behalf of the PC.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the seniors citizens lunch had gone well and letters of thanks had been received. The Easter Egg Hunt would be next on the WCF’s agenda.

13. To receive General Correspondence (not included in agenda items above)
Brochure regarding phase 1 of the Hornsea Project 3 Windfarm.

14. Public Participation (comments/other matters)
A parishioner spoke on the following (a) queried the policies applied to PC planning decisions and (b) reported an official footpath (top of Temple Drive going through the Holiday Park) being blocked/shut and questioned whether the PC needed to take action.

15. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 1st March, 2017. (7.30pm)

Weybourne Parish Council
Minutes of the Parish Council Meeting held on Wednesday, 4th January, 2017 at the Village Hall, Weybourne. – 7.30pm.

Present: Peter Gallally (Chair), Walter Wood, Ruth Gallally, Mike Rayner, Robin Woodhouse, Pat Floyd, Andy Crawford, Penny Taylor and the Clerk. Also present were D.Young (NNDC), and three members of the public.

*** Having received apologies from Janice Rose it was agreed that Peter Gallally should chair the meeting.

1a. To receive and consider apologies
Apologies were received and accepted from J.Rose. Apologies were also received from M.Baker (NCC).

1b. To receive Declarations of Interest on Agenda items
WW declared a personal interest in 5(j).

1c. To note resignation of parish councillor
The Clerk had received the written resignation of Mike Rayner who had served the council over many years. The Chair thanked MR for his input and wished him well for the future. The Clerk would notify NNDC Electoral Services accordingly starting the statutory procedure with an announcement on the notice board.

2. To approve the minutes of the meeting held 12/12/16.
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
Parishioners requested to speak on item 5(d).

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) the Local Government Boundary Commission had published its draft proposals on the new ward boundaries with the number of District Councillors being reduced from 48 to 40 and placing Weybourne in a new “Coastal” ward which would run from Upper Sheringham to Morston. (b) UK Power Networks had set up a Priority Services Register to help vulnerable people in the event of a power cut (c) a 1960’s revival festival is to take place at Cromer on St.Georges Day. (d) the NNDC Development Committee turned down the councils plans for a car park in North Lodge Park, Cromer. (e) NNDC is to receive a share of the Governments new Community Housing Fund.

3c. To receive Police Report.
No report received.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £246.20 (clerks salary), HMRC £61.60 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £31.70 (clerks expenses)
E-on £46.98 (electricity – lights), T.T.Jones Electrical £52.85 (light maintenance)
*** The payments, as scheduled on the agenda, were approved

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following was noted :-
PF/16/1459; Extn and Alterations at 4, Springfield Close – permission given.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive update re listing buildings.
The Clerk had been informed verbally that NNDC does not communicate with the owners as the “Local List” does not effect the legal status of the property. The PC would be writing when the outcome was known (see December minutes).
(d) To receive & consider update re 25 & 25a Pine Walk.
Parishioners expressed their concerns and asked that a member attends the proposed site meeting (12/1/17) to obtain the correct roof height re PF/16/1371. D.Young (NNDC) was also concerned with this height and future development of this site. He would be submitting his written report to the committee. Members were becoming exasperated on this matter as many of their concerns appeared to have been ignored by NNDC. It was agreed that JR represents the PC at the forthcoming site meeting with PG attending as first reserve.
(e) To note/consider NNDC’s draft response re BT payphones.
The response was noted with Weybourne PC not objecting to the removal of the phone box adjacent to the bus shelter.
(f) PF/16/1566; Change of use of outbuilding at Highfields, The Street.
The Clerk was instructed to request that NNDC allows more time for the PC’s response.
(g) PF16/1626; Erection of 7 dwellings opposite the Maltings Hotel;
All members were familiar with this application with representatives of the developers having attended PC meetings. It was agreed to support this application.
(h) PF/16/1683; Formation of Access/Relocation of summerhouse at Jericho Hse
(i) LA/16/1684; Formation of opening in boundary wall at Jericho Hse.
The PC objected to the above. Members wished to reiterate their previous comments (email 9/11/16) expressing their concerns re damaging the old flint wall thereby changing the historic frontage when a suitable drive already exists. Members also objected to the relocation of the summerhouse
(j) PF/16/1690; Erection of Extns at The Beeches, Sheringham Rd.
It was agreed to support this application.
(k) PF/16/1732; Alterations & Conversion of Cart Shed at Abbey Farm.
As with item 5(f) the Clerk was asked to obtain further time before submitting a response.

6. Highways & Footpath matters:
(a) To further consider neglected gardens in the village.
D.Young (NNDC) was making enquiries on this matter and hoped to report back to the next meeting.
(b) To further consider parishioners letter re lorries in Church St/Station Rd.
A further email had been received and it was agreed to direct this to the NCC Highways Engineer for a response. This item would be removed from the agenda.
(c) To receive update re state of Shelter and Bus Stop area (RG, PG, & JR)
It was agreed to remove this matter from the agenda until there was something further to report.

7. Meetings & Conferences (to receive reports and announcements)
No new announcements or reports.

8. Allotments: To receive report re allotments (RW).
RW reported that he still had vacancies. The Clerk had received approx. two thirds of the allotment rents and would be reporting at the next meeting on this matter.
AC asked members to note that the poultry restrictions were still in force. He had also had a break-in at his allotment shed.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the main work was done and the committee was meeting next week to consider the way forward. LED lighting was being considered for the hall.
(b) To receive update re registration of village hall and land.
No further news.

10. Cemetery & Churchyard:
(a) To receive update re repair to step at eastern gate of churchyard (JR)
Carried forward to the next meeting.

11. Harry Dawson Playing Field: To receive report re HDPF (PT)
PT had nothing to report.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW stated that the Senior Citizens Party was coming up on 22/1/17.

13. To note/consider Draft Recommendations for Electoral Review of N.Nfk.
Already covered by D.Young (NNDC) in his report – see 3(b).

14. To receive General Correspondence (not included in agenda items above)
Christmas card from N.Lamb MP and information via D.Young on re-cycling.

15. Public Participation (comments/other matters)
No comments etc…

16. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 1st February, 2017 – 7.30pm.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on Wednesday, 7th November, 2016 at the Village Hall, Weybourne. – 7.30pm.

Present: Janice Rose (Chair), Walter Wood, Peter Gallally, Ruth Gallally,
Robin Woodhouse, Pat Floyd, Penny Taylor, Andy Crawford and the Clerk. Also present were D.Young (NNDC), J.Brooker (Fleur Developments), and five members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Rayner. Apologies were also received from PCSO.Seabrook.

1b. To receive Declarations of Interest on Agenda items
No declarations of interest.

1c. Declaration of Acceptance of Office by new member.
Andy Crawford was welcomed by the Chair and he duly signed his Declaration of Acceptance of Office. This was witnessed by the Clerk and NNDC Electoral Services would be informed of the co-option as soon as possible.

2. To approve the minutes of the meeting held 5/10/16.
The minutes, which had already been circulated, were accepted as a true record.

Following the Chair’s suggestion it was agreed to take item 5(g) next.

3a. Public Participation (requests to speak on agenda items)
Parishioners requested to speak on item 5(d).

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) following the resignation of S.Oxtoby it had been agreed that S.Blatch and N.Baker take the reigns at NNDC (b) a joint pest control contract had been set up between local authorities (c) it had been agreed to spend £1.2m on Cromers west promenade (d) BT proposals re removal of phone boxes (e) predicted underspend at 31/10/16 (f) sea defence/sand-scaping project at Bacton (g) Cabinet discussions re the Shannocks Hotel, Sheringham (h) public enquiry re the Bodham wind turbines (i) Hornsea Three Project looking for onshore cable route (j) free car parking for Remembrance Day and Christmas period.

3c. To receive Police Report.
PCSO.Seabrook reported via email on the following :- (a) no recorded crimes in the past month (b) next police surgery will be on 14/11/16. (c) next SNAP meeting will be on 17/11/16. – Noted.
4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £246.20 (clerks salary), HMRC £61.60 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £31.80 (clerks expenses)
E-on £46.98 (electricity – lights), Norse Eastern Ltd £305.57 (HDPF mtce),
A.C.Hadlow £320.00 (cemetery maintce). T.T.Jones Electrical £341.82 (light mtce),
Mazars LLP £150.00 (external audit), K.Carter £994.80 (repair cemetery wall)
E.Farrow £290.00 (fence at v.hall), Anglian Water £68.07 (water for allotments)
*** The payments, as scheduled on the agenda, plus one urgent payment, were approved. The urgent payment was in the sum of £60.00 to the Royal British Legion in respect of Remembrance Day wreaths (Sect.137)
(b) To note External Auditors Report for year 31/3/16.
A satisfactory audit report was read to members. The small amendment to the fixed assets figure was noted.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/16/1180; Porch at 2, Home Farm Rise – permission given.
PF/16/1235; Conversion of garage at Lingwood, Station Rd – permission refused.
ENF/16/0114; Appeal had been made re The Barn on Bolding Way.
(b) To consider planning applications received since agenda was printed.
PF/16/1459; Rear extension at 4, Springfield Close.
It was agreed to object to this application because of light pollution (roof lighting)
(c) To receive update re listing buildings.
The Clerk reported officers at NNDC were in favour of the local listing of the Maltings Hotel but this would be referred to the local members and the Planning Committee.
(d) PF/16/1371; Single storey extension at 25, Pine Walk.
The Chair asked D.Young (NNDC) to update the meeting on the two sites (25 and 25a Pine Walk). He informed members that enforcement notices and breach of condition notices had been issued in respect of 25a Pine Walk and that he had many concerns regarding the overall situation. The Chair adjourned the meeting to allow members of the public to speak who had many concerns regarding being overlooked, the loss of light, and the height of the new roof. The Chair questioned why the planners were even looking at further applications with so many problems outstanding on this site. The Chair re-opened the meeting and it was agreed to object to PF/16/1371 because of over-development (roof height concerns), serious encroachment on other properties
(closeness to immediate neighbours), and the outstanding concerns re the 25a situation. The Chair would draft a letter with the Clerk with copies going to the NNDC Planning Officer, N.Lamb, MP., Head of Planning, and the Planning Enforcement Officer.
(e) PF/16/0947; New access from Station Road at Jericho House.
Members were concerned with the damage to this old flint wall. It was agreed to object to this application because of the change to this historic frontage when a suitable drive already existed.
(f) To consider CPRE’s request to oppose the new housing targets.
Following the circulation of papers on this matter it was agreed to not take any further action.
(g) Presentation by Fleur re land opposite the Maltings Hotel.
The Chair welcomed J.Brooker from Fleur Developments who reported the following
(a) his company had purchased the site (b) outlined the plans assisted by drawings of the various dwellings (c) the build would take approx. 12 months and would hopefully start around February, 2017. (d) the flint areas on the houses were prominent from the A149 coast road (e) his organisation always paid attention to detail and were sympathetic to existing buildings and countryside (f) he had a few concerns re the lack of parking, especially for visitors (g) they would be using the natural boundaries of the site with some fencing being introduced (h) he requested members to think of suitable storage areas for plant and materials nearby which could be used during construction. The Chair thanked Mr.Brooker who then left the meeting.
(h) To consider BTs proposals to remove phone box nr Bus Shelter on A149.
After only 6 calls were made in the last 12 months members agreed to the removal of the BT phone box on the A149 adjacent to the bus shelter.

6. Highways & Footpath matters:
(a) To further consider lack of signs along Beach Rd footpaths (JR)
Following her meeting with S.White (NCC Highways Engineer) it had been agreed to intoduce further “no cycling” signs. The Clerk was still waiting for a response from NNDC Environmental Protection regarding “no dog fouling” signage.
(b) To further consider moving “no cycling” sign in Station Road. (JR)
The Highways Engineer had suggested cutting back the overgrowth surrounding this sign. The Clerk would deal with this matter.
(c) To receive update re Highways Partnership Scheme 2016-17 & 2017-18.
Members noted that the “dropped kerb scheme” had been completed. (re 2016-17)
(d) To consider road safety adjacent to railway station (PF)
The Chair informed members that the Highways Engineer was prepared to refresh the “slow signs” on the road surface. There was little more that could be done and it was agreed to remove this matter from the agenda.
(e) To further consider parishioners letter re lorries in Church St/Station Rd.
Information/statistics had been received from the parishioner regarding heavy vehicles using this junction. This would be forwarded to the Highways Engineer for his consideration.
(f) To receive update re state of Shelter and Bus Stop area (RG, PG, & JR)
The new dog bin was in place and the project was still a work in progress.
(g) To note timber etc. being tipped at the Marlpit (RG).
D.Young (NNDC) had reported this matter to his Land and Estates Department. It was agreed to remove this from the agenda.
(h) To consider request from parishioner to “shade” a street light.
Following a site visit and further discussion it was agreed not to shade the light or take any further action. The Clerk would write to the parishioner accordingly.

7. Meetings & Conferences (to receive reports and announcements)
The following was noted :-
NALC – AGM – 26/11/16, East Tuddenham Village Hall.

8. Allotments:
(a) To receive report re allotments (RW)
RW requested a letter of thanks be sent to Paul Francis following vacation of his plot which had been left in good condition. He then moved on to 8(b).
(b) To review allotment tenancy agreement (JR)
The existing allotment tenancy agreement along with the Chairs suggested amendments had been circulated to members. It was agreed that the following changes be made (a) dogs should be kept on leads – 4g. (b) only degradable organic material allowed in compost containers – 4r. and a reminder re 4b concerning the correct maintenance of an allotment. These changes would be sent in the form of a letter which would be signed and returned by tenants and would form part of the tenancy agreement. Invoices for 2016/17 would be sent out at the same time

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the dangerous asbestos had been removed and further work was to commence on roof repairs in the next two weeks.
(b) To receive report re registration of village hall and land.
No further news.

10. Cemetery & Churchyard:
(a) To further consider repair to step at eastern gate of churchyard (JR)
JR confirmed that this was part of the church land and it might be possible to rectify this problem by using materials from another church building project.

11. Harry Dawson Playing Field: To receive report re HDPF (PT)
PT reported that there had been another successful fund raising bingo session last month and the committee were proceeding with developing a picnic area.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reminded members of the childrens party on 11/12/16 and the old folks party in January 2017.

13. To receive General Correspondence (not included in agenda items above)
Members noted the following :-
NNDC letter re Budget and Precept 2017-18. (for next agenda)
Brochures re Hornsea Project Three Windfarm.

14. Public Participation (comments/other matters)
Short discussion re public participation at meetings.

15. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 7th December, 2016 (7.30pm)

Weybourne Parish Council

Minutes of the Parish Council Meeting held on Wednesday,   5^th October, 2016 at the Village Hall, Weybourne. – 7.30pm.

 

Present: Janice Rose (Chair), Walter Wood, Peter Gallally, Ruth Gallally,

Mike Rayner, Robin Woodhouse, Pat Floyd, Penny Taylor, & the Clerk. Also present were D.Young (NNDC) and five members of the public.

 

1a. To receive and consider apologies

Apologies were received from M.Baker (NCC) and PCSO.Seabrook.

 

1b. To receive Declarations of Interest on Agenda items

No declarations of interest.

 

1c. To consider vacancy and co-option

It was agreed to discuss this matter at the end of the meeting. (see last page).

 

2. To approve the minutes of the meeting held 7/9/16.

The minutes, which had already been circulated, were accepted as a true record.

 

3a.  Public Participation (requests to speak on agenda items)

No requests to speak on agenda items.

 

3b. To receive reports from County & District Councillors.

D.Young (NNDC) reported on the following :- (a) the full council had approved the Accounts and Annual Governance Statement but most news was overshadowed by the announcement that three senior officers, including the CEO,  had resigned. (b) the cabinet will be reviewing the councils staffing structure. (c) recruitment to NNDC still appears to be difficult (d) the tender for the management of Cromer Pier commences again next year and meanwhile £255k is to be spent on essential repairs etc (e) £15k is to be contributed towards a study regarding the Bittern Line (f) a planning application has been submitted regarding a car park in North Lodge Park, Cromer.

 

3c. To receive Police Report.

PCSO.Seabrook reported via email on the following :- (a) no recorded crimes in the last month (b) next police surgery is on 23/10/16 (c) the next SNAP meeting is on 17/11/16. (d) police priorities remained the same as reported previously.

The Clerk was asked to make enquiries regarding cycling events following a road accident in the village.

 

4. Finance:

• To approve invoices for payment:-

P.Bullimore £246.40 (clerks salary), HMRC £61.40 (tax on clerks salary)

Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £32.06 (clerks expenses)

E-on £41.80 (electricity – lights), Morston PC £8.85 (photocopying),

A.C.Hadlow £320.00 (cemetery maintce)

*** The payments, as scheduled on the agenda, plus one urgent payment, were approved. The urgent payment was in the sum of £76.00 to Secret Gardens in respect of grass cutting.

• To further consider request for financial assistance re village defibrillator

Following discussion regarding the financial commitments required to maintain the defibrillator (provided by Holt First Responders) it was agreed to contribute £100 pa.

No help could be offered re the annual electrical checks on the equipment.

 

5. Planning:

• To note information/decisions received from NNDC since last meeting

The following were noted and details would be circulated :-

PF/16/0967: Extension at 26, Springfield Close; permission given.

PF/16/0946: Change of use to holiday let (annexe at Jericho Hse); permission given.

• To consider planning applications received since agenda was printed.

PF/16/1269: Double garage at Wildwood Lodge, Sandy Hill Lane:

It was agreed to “no objections” for this application.

• To receive update re listing buildings.

A decision was still awaited from NNDC.

• To receive update & consider development at 25a, Pine Walk.

A reply in the form of a letter (21/9/16) from Head of Planning (NNDC) was read to members in respect of the PCs letters of concern regarding this development. N.Lamb MP had also been updated. Enforcement action was anticipated and it was agreed to await the outcome.

• PF/16/1235; Extn/Conversn. of garage at Lingwood, Station Road.

It was again agreed to “object” to this application on the grounds of overdevelopment

• To consider CPRE’s request to oppose the new housing targets.

It was agreed to circulate the letter/information and place the matter on the next agenda.

 

6. Highways & Footpath matters:

• To further consider lack of signs along Beach Rd footpaths (JR)

A meeting had been arranged with the Highways Engineer.

• To further consider moving “no cycling” sign in Station Road. (JR)

As 6a above.

• To receive update re Highways Partnership Scheme 2016-17 & 2017-18.

Still awaiting news from NCC Highways.

• To consider road safety adjacent to railway station (PF)

As 6a above. It was noted that the recent accident, when a vehicle went down the embankment, was not related to the steam railway station and its associated parking problems.

• To note street lighting contractors annual report.

A satisfactory report was read to members. – noted.

• To further consider parishioners letter re lorries in Church St/Station Rd.

The Clerk was due to speak with the parishioner who was keeping records of lorry movements and their associated problems adjacent to his property.

• To receive update re state of Shelter and Bus Stop area (RG, PG, & JR)

Work was ongoing and a new dog bin had been received.

• To note timber etc. being tipped at the Marlpit (RG).

RG reported on this matter and D.Young (NNDC) would report the situation to his Land & Estates dept.

 

 

• To consider request from parishioner to “shade” a street light.

Bearing in mind that the street lights were all LEDs with little or no pollution it was decided to have a “site visit” to consider this request.

 

7. Meetings & Conferences (to receive reports and announcements)

The following were noted :-

Hornsea 3 Project; Offshore Windfarm – leaflets distributed, consultation date noted.

NALC Autumn Training Programme – noted.

 

8. Allotments:

• To receive report re allotments (RW)

RW reported on new lettings although some plots still available. He thanked Paul Brent for the notice board that he had made.

• To consider quotation for fence (JR)

After further discussion it was agreed not to proceed with this fence at the present time. RW said that the WCF would try and assist.

• To consider purchasing a notice board (JR)

Members thanked Paul Brent for making a notice board.

• To review allotment tenancy agreement (JR)

The sub-committee had not met as planned and it was agreed that JR, PT, RW, and KW would meet on Thursday 6/10/16 and report back to the next meeting.

• To consider maintenance of vacant allotments (JR)

It was agreed not to get private contractors to carry out this work. Members noted the extra work being carried out by Nigel Taylor and the Clerk was instructed to write a letter of thanks to him.

 

9. Village Hall:

• To receive report re Village Hall (PF)

PF reported that Dudgeon had donated £30k towards the village hall repairs and she was hopeful that along with the monies received from the PC and the WCF that work could start.

• To receive report re registration of village hall and land.

Nothing further to report.

 

10. Cemetery & Churchyard:

• To receive update re additional memorial adjacent to War Memorial

There was no further news and it was agreed to remove this item from future agendas as it was mainly a matter between the Church and the WCF who had agreed to finance the project.

• To receive update re damage to cemetery wall.

The builder had now completed the work and the matter would be withdrawn from the agenda.

• To further consider repair to step at eastern gate of churchyard (JR)

The Clerk reported that Father Blamire confirmed this step to be part of the churchyard but was not happy to see any repairs or alterations to what was an old part of the grounds that had been free from accidents.

 

11. Harry Dawson Playing Field: To receive report re HDPF (PT)

PT reported on a successful bingo session. The field was in good order.

 

12. Weybourne Community Fund: To receive report re WCF (RW)

RW spoke of the coming childrens and old folks Christmas parties.

 

13. To receive General Correspondence (not included in agenda items above)

A Dudgeon newsletter/update was distributed.

 

14. Public Participation (comments/other matters)

It was noted that there is a proposal to remove the BT phone box adjacent to the bus shelter on the A149. The Clerk would place this matter on the next agenda.

 

15. To confirm date of next meeting – future agenda items.

This was confirmed for Wed.2^nd November, 2016.  (7.30pm)

 

1c.  To consider vacancy and co-option.

Members agreed a resolution under the Public Bodies Admission to Meetings Act, 1960, as amended by the Local Government Act 1972, to exclude members of the public and press during consideration of this item, it being of a confidential nature.

The Clerk reminded members of the current situation in that the PC had two expressions of interest and their CVs had been circulated. Both candidates impressed members and had attended recent council meetings but after considerable discussion it was agreed to co-opt Andy Crawford of 12, Station Road. The Clerk would inform AC of his co-option by phone the next morning and confirm this in writing to him a.s.a.p.  The Chair would thank the unsuccessful candidate.

Mr.Crawford would hopefully attend the November meeting.

 

 

The meeting closed at 9.45pm.

 

 

 

 

 

 

 

Weybourne Parish Council
Minutes of the Parish Council Meeting held on Wednesday, 7th September, 2016 at the Village Hall, Weybourne. – 7.15pm.

Present: Janice Rose (Chair), Peter Gallally, Ruth Gallally, Walter Wood,
Mike Rayner, Robin Woodhouse, Pat Floyd, Penny Taylor and the Clerk. Also present were thirteen members of the public.

1a. To receive and consider apologies
Apologies were received from D.Young (NNDC).

1b. To receive Declarations of Interest on Agenda items
No declarations of interest.

1c. To consider vacancy and co-option
The Clerk indicated that there was a possibility of a second application for the vacancy and members decided to leave a decision until the next meeting.

2. To approve the minutes of the meeting held 3/8/16.
The minutes, which had already been circulated, were accepted as a true record subject to one minor amendment. The amendment was as follows :- at 6g regarding the bus shelter the heading should read RG, PG, and JR.

3a. Public Participation (requests to speak on agenda items)
There were requests from parishioners to speak at 5(d).

3b. To receive reports from County & District Councillors.
The Clerk read D.Youngs report received via email (a) the sharing of senior management posts appears to be over (b) cabinet papers indicate an under-spend of £140k mainly due to being unable to fill staff vacancies (c) NNDC hoping to have a Business Centre and pilot a Sports Centre of Excellence. (d) NNDC Legal Dept. have been approached regarding 25a, Pine Walk (e) 48 hours notice required to be given for public speaking at Planning Development Committee meetings.

3c. To receive Police Report. – No report received.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £246.20 (clerks salary), HMRC £61.60 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £30.44 (clerks expenses)
E-on £41.80 (electricity – lights), Weybourne V.Hall £5000.00 (donation re reprs)
Norse Eastern Ltd £305.57 (Playing Field Mtce)
*** The payments, as scheduled on the agenda, plus two urgent payments were approved. The urgent payments were as follows :- E.Farrow £45.00 (re VAS) and Secret Gardens £76.00 (grass cutting).
(b) To consider request for financial assistance re village defibrillator
Since volunteering to assist with the defibrllator Ms.Z.Taylor had been asked to speak with the PC regarding financial assistance. Members asked the Clerk to clarify the situation for discussion at the next meeting.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Confirmation of the Tree Preservation Order at Jericho House had been received.
(b) To consider planning applications received since agenda was printed.
PF/16/1180: Erection of Porch at 2, Home Farm Rise:
It was agreed “no objections” to this application.
(c) To receive update re listing buildings.
The application to NNDC had been acknowledged verbally but as yet no decision had been made.
(d) To receive update & consider development at 25a, Pine Walk.
The Chair opened the meeting for parishioners to speak. All were unhappy with the work at 25a, Pine Walk and asked the PC to support them. The Chair pointed out that the PC was against developing this site in the first place and had since written strong letters of concern to NNDC Planning Dept. regarding many aspects of the development. Members had called for a site meeting and D.Young (NNDC) had worked tirelessly to sort out the many complaints. Following D.Youngs latest report (see item 3b) it would appear that some sort of enforcement action was being taken against the owners.
(e) PF/16/1107; New pitches & tourers at Woodlands, Upper Sheringham
It was agreed to make “no comment” regarding this application.

6. Highways & Footpath matters:
(a) To consider lack of signs along Beach Rd footpaths (JR)
The Chair expressed concerns regarding the lack of (a) dog fouling signs and (b) no cycling signs. It was agreed the Clerk asks NNDC re (a) and speaks to the NCC Highways Engineer re (b).
(b) To consider moving “no cycling” sign in Station Road. (JR)
The Chair stated that the sign was not effective because it was too high. It was agreed the Clerk brings this to the Highways Engineer’s attention.
(c) To receive update re Highways Partnership Scheme 2016-17 & 2017-18.
The Clerk had been informed that the “dropped kerb scheme” would be carried out in October or November when there was no holiday traffic.
(d) To consider new dog waste bin near the A149 bus shelter (JR)
The Clerk informed members that Glasdons supplied dog bins from approx. £90. After discussion it was agreed to buy a new bin for the bus shelter site.
(e) To consider repairs to light adjacent 8, Springfield Close
Following a report from the lighting contractors it was agreed to carry out work on the light adjacent to 8, Springfield Close. This needed straightening and re-concreting. The cost of the work was £211.02 plus VAT.
(f) To further consider parishioners letter re lorries etc in Church St/Station Road.
The Clerk would be returning to the parishioner who was keeping records re large lorries turning at the Church Street/Station Road junction in order that the Highways Engineer could assess the problem and consider placing signage on the A149 junction instead.
(g) To receive update re state of Shelter and Bus Stop area (RG, PG, & JR).
Work was progressing and the new dog bin would help improve the sites image.

7. Meetings & Conferences (to receive reports and announcements)
Copies of the NALC training programme would be circulated to members.
8. Allotments:
(a) To receive report re allotments (RW)
RW had spoken with tenants re various matters and following Paul Brent terminating his tenancy has agreed that Andy Crawford takes this allotment.
(b) To consider quotation for fence (JR)
Tenants had asked for a fence on the southern boundary of the allotment gardens. The Chair had two quotations in her possession but more needed to be acquired. Members agreed to consider this at a future meeting and would bear in mind that balances had been reduced recently following the village hall donation (£5000).
(c) To consider purchasing a notice board (JR)
This was a further request from tenants and would be considered at a future meeting. The Clerk would obtain brochures/costs of notice boards.
(d) To review allotment tenancy agreement (JR)
Various points had been raised by tenants and it was agreed that a sub-committee reviews the agreement and reports back to the parish council. The sub-committee would be JR (substitute WW), RW, PT, and allotment holder KW.
(e) To consider maintenance of vacant allotments (JR)
This would be carried forward to a future meeting. The Clerk was instructed to place a poster re the vacancies on the notice-board.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported on further fund raising during the WCF Fun Day. There was no news re the Dudgeon grant application and other fund raising, towards the village hall repairs, was still progressing.
(b) To receive report re registration of village hall and land.
The solicitor had agreed to reduce their fee to £200 regarding registering of land not on the title deeds. The matter was now in the hands of the Land Registry.
(c) To consider fence for western boundary of village hall.
Following the earlier site visit prior to the meeting it was agreed that the contractor could proceed with the fencing work.

10. Cemetery & Churchyard:
(a) To receive update re additional memorial adjacent to War Memorial
There was no further news from Father Blamire.
(b) To receive update re damage to cemetery wall.
The wall had been repaired although most of the old bricks could not be re-cycled. The insurance money (£670) had been received leaving the PC with the excess clause to pay (£125). RW asked the Clerk to get the builder to check the end sections of the wall again.
(c) To consider extension of contract with GardenAid (T.Hadlow)
It was agreed to renew A.C.Hadlow’s contract for a further 3 years under the current terms (Gardenaid £320 monthly). It was agreed to place an additional clause in the contract regarding the spraying of weedkiller regularly on the main cemetery path.
(d) To consider repair to step at eastern gate of churchyard (JR)
The Chair said that the step could be hazardous to some users and asked the Clerk to make enquiries regarding improvements.

11. Harry Dawson Playing Field: To receive report re HDPF (PT)
PT reported that the grant application to Tesco had not been successful. Bingo was returning at the end of the month.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported on the success of the Fun Day pointing out that competition from other villages was increasing.

13. To note/consider Electoral Review of North Norfolk.
Members had no comments.

14. To receive General Correspondence (not included in agenda items above)
Nothing received.

15. Public Participation (comments/other matters)
The clerk was asked to enquire re the signage that had not been removed regarding a recent cycle race.

16. To confirm date of next meeting – future agenda items.
This was confirmed for Wed. 5th October, 2016 (7.30pm)

The meeting closed at 9.05pm.