WPC Minutes October 2016

Weybourne Parish Council

Minutes of the Parish Council Meeting held on Wednesday,   5th October, 2016 at the Village Hall, Weybourne. – 7.30pm.

 

Present: Janice Rose (Chair), Walter Wood, Peter Gallally, Ruth Gallally,

Mike Rayner, Robin Woodhouse, Pat Floyd, Penny Taylor, & the Clerk. Also present were D.Young (NNDC) and five members of the public.

 

1a. To receive and consider apologies

Apologies were received from M.Baker (NCC) and PCSO.Seabrook.

 

1b. To receive Declarations of Interest on Agenda items

No declarations of interest.

 

1c. To consider vacancy and co-option

It was agreed to discuss this matter at the end of the meeting. (see last page).

 

  1. To approve the minutes of the meeting held 7/9/16.

The minutes, which had already been circulated, were accepted as a true record.

 

3a.  Public Participation (requests to speak on agenda items)

No requests to speak on agenda items.

 

3b. To receive reports from County & District Councillors.

D.Young (NNDC) reported on the following :- (a) the full council had approved the Accounts and Annual Governance Statement but most news was overshadowed by the announcement that three senior officers, including the CEO,  had resigned. (b) the cabinet will be reviewing the councils staffing structure. (c) recruitment to NNDC still appears to be difficult (d) the tender for the management of Cromer Pier commences again next year and meanwhile £255k is to be spent on essential repairs etc (e) £15k is to be contributed towards a study regarding the Bittern Line (f) a planning application has been submitted regarding a car park in North Lodge Park, Cromer.

 

3c. To receive Police Report.

PCSO.Seabrook reported via email on the following :- (a) no recorded crimes in the last month (b) next police surgery is on 23/10/16 (c) the next SNAP meeting is on 17/11/16. (d) police priorities remained the same as reported previously.

The Clerk was asked to make enquiries regarding cycling events following a road accident in the village.

 

  1. Finance:
  • To approve invoices for payment:-

P.Bullimore £246.40 (clerks salary), HMRC £61.40 (tax on clerks salary)

Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £32.06 (clerks expenses)

E-on £41.80 (electricity – lights), Morston PC £8.85 (photocopying),

A.C.Hadlow £320.00 (cemetery maintce)

*** The payments, as scheduled on the agenda, plus one urgent payment, were approved. The urgent payment was in the sum of £76.00 to Secret Gardens in respect of grass cutting.

  • To further consider request for financial assistance re village defibrillator

Following discussion regarding the financial commitments required to maintain the defibrillator (provided by Holt First Responders) it was agreed to contribute £100 pa.

No help could be offered re the annual electrical checks on the equipment.

 

  1. Planning:
  • To note information/decisions received from NNDC since last meeting

The following were noted and details would be circulated :-

PF/16/0967: Extension at 26, Springfield Close; permission given.

PF/16/0946: Change of use to holiday let (annexe at Jericho Hse); permission given.

  • To consider planning applications received since agenda was printed.

PF/16/1269: Double garage at Wildwood Lodge, Sandy Hill Lane:

It was agreed to “no objections” for this application.

  • To receive update re listing buildings.

A decision was still awaited from NNDC.

  • To receive update & consider development at 25a, Pine Walk.

A reply in the form of a letter (21/9/16) from Head of Planning (NNDC) was read to members in respect of the PCs letters of concern regarding this development. N.Lamb MP had also been updated. Enforcement action was anticipated and it was agreed to await the outcome.

  • PF/16/1235; Extn/Conversn. of garage at Lingwood, Station Road.

It was again agreed to “object” to this application on the grounds of overdevelopment

  • To consider CPRE’s request to oppose the new housing targets.

It was agreed to circulate the letter/information and place the matter on the next agenda.

 

  1. Highways & Footpath matters:
  • To further consider lack of signs along Beach Rd footpaths (JR)

A meeting had been arranged with the Highways Engineer.

  • To further consider moving “no cycling” sign in Station Road. (JR)

As 6a above.

  • To receive update re Highways Partnership Scheme 2016-17 & 2017-18.

Still awaiting news from NCC Highways.

  • To consider road safety adjacent to railway station (PF)

As 6a above. It was noted that the recent accident, when a vehicle went down the embankment, was not related to the steam railway station and its associated parking problems.

  • To note street lighting contractors annual report.

A satisfactory report was read to members. – noted.

  • To further consider parishioners letter re lorries in Church St/Station Rd.

The Clerk was due to speak with the parishioner who was keeping records of lorry movements and their associated problems adjacent to his property.

  • To receive update re state of Shelter and Bus Stop area (RG, PG, & JR)

Work was ongoing and a new dog bin had been received.

  • To note timber etc. being tipped at the Marlpit (RG).

RG reported on this matter and D.Young (NNDC) would report the situation to his Land & Estates dept.

 

 

  • To consider request from parishioner to “shade” a street light.

Bearing in mind that the street lights were all LEDs with little or no pollution it was decided to have a “site visit” to consider this request.

 

  1. Meetings & Conferences (to receive reports and announcements)

The following were noted :-

Hornsea 3 Project; Offshore Windfarm – leaflets distributed, consultation date noted.

NALC Autumn Training Programme – noted.

 

  1. Allotments:
  • To receive report re allotments (RW)

RW reported on new lettings although some plots still available. He thanked Paul Brent for the notice board that he had made.

  • To consider quotation for fence (JR)

After further discussion it was agreed not to proceed with this fence at the present time. RW said that the WCF would try and assist.

  • To consider purchasing a notice board (JR)

Members thanked Paul Brent for making a notice board.

  • To review allotment tenancy agreement (JR)

The sub-committee had not met as planned and it was agreed that JR, PT, RW, and KW would meet on Thursday 6/10/16 and report back to the next meeting.

  • To consider maintenance of vacant allotments (JR)

It was agreed not to get private contractors to carry out this work. Members noted the extra work being carried out by Nigel Taylor and the Clerk was instructed to write a letter of thanks to him.

 

  1. Village Hall:
  • To receive report re Village Hall (PF)

PF reported that Dudgeon had donated £30k towards the village hall repairs and she was hopeful that along with the monies received from the PC and the WCF that work could start.

  • To receive report re registration of village hall and land.

Nothing further to report.

 

  1. Cemetery & Churchyard:
  • To receive update re additional memorial adjacent to War Memorial

There was no further news and it was agreed to remove this item from future agendas as it was mainly a matter between the Church and the WCF who had agreed to finance the project.

  • To receive update re damage to cemetery wall.

The builder had now completed the work and the matter would be withdrawn from the agenda.

  • To further consider repair to step at eastern gate of churchyard (JR)

The Clerk reported that Father Blamire confirmed this step to be part of the churchyard but was not happy to see any repairs or alterations to what was an old part of the grounds that had been free from accidents.

 

  1. Harry Dawson Playing Field: To receive report re HDPF (PT)

PT reported on a successful bingo session. The field was in good order.

 

  1. Weybourne Community Fund: To receive report re WCF (RW)

RW spoke of the coming childrens and old folks Christmas parties.

 

  1. To receive General Correspondence (not included in agenda items above)

A Dudgeon newsletter/update was distributed.

 

  1. Public Participation (comments/other matters)

It was noted that there is a proposal to remove the BT phone box adjacent to the bus shelter on the A149. The Clerk would place this matter on the next agenda.

 

  1. To confirm date of next meeting – future agenda items.

This was confirmed for Wed.2nd November, 2016.  (7.30pm)

 

1c.  To consider vacancy and co-option.

Members agreed a resolution under the Public Bodies Admission to Meetings Act, 1960, as amended by the Local Government Act 1972, to exclude members of the public and press during consideration of this item, it being of a confidential nature.

The Clerk reminded members of the current situation in that the PC had two expressions of interest and their CVs had been circulated. Both candidates impressed members and had attended recent council meetings but after considerable discussion it was agreed to co-opt Andy Crawford of 12, Station Road. The Clerk would inform AC of his co-option by phone the next morning and confirm this in writing to him a.s.a.p.  The Chair would thank the unsuccessful candidate.

Mr.Crawford would hopefully attend the November meeting.

 

 

The meeting closed at 9.45pm.

 

 

 

 

 

 

 

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