Weybourne Parish Council
Minutes of the Parish Council Meeting held on Wednesday, 7th November, 2016 at the Village Hall, Weybourne. – 7.30pm.
Present: Janice Rose (Chair), Walter Wood, Peter Gallally, Ruth Gallally,
Robin Woodhouse, Pat Floyd, Penny Taylor, Andy Crawford and the Clerk. Also present were D.Young (NNDC), J.Brooker (Fleur Developments), and five members of the public.
1a. To receive and consider apologies
Apologies were received and accepted from M.Rayner. Apologies were also received from PCSO.Seabrook.
1b. To receive Declarations of Interest on Agenda items
No declarations of interest.
1c. Declaration of Acceptance of Office by new member.
Andy Crawford was welcomed by the Chair and he duly signed his Declaration of Acceptance of Office. This was witnessed by the Clerk and NNDC Electoral Services would be informed of the co-option as soon as possible.
2. To approve the minutes of the meeting held 5/10/16.
The minutes, which had already been circulated, were accepted as a true record.
Following the Chair’s suggestion it was agreed to take item 5(g) next.
3a. Public Participation (requests to speak on agenda items)
Parishioners requested to speak on item 5(d).
3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) following the resignation of S.Oxtoby it had been agreed that S.Blatch and N.Baker take the reigns at NNDC (b) a joint pest control contract had been set up between local authorities (c) it had been agreed to spend £1.2m on Cromers west promenade (d) BT proposals re removal of phone boxes (e) predicted underspend at 31/10/16 (f) sea defence/sand-scaping project at Bacton (g) Cabinet discussions re the Shannocks Hotel, Sheringham (h) public enquiry re the Bodham wind turbines (i) Hornsea Three Project looking for onshore cable route (j) free car parking for Remembrance Day and Christmas period.
3c. To receive Police Report.
PCSO.Seabrook reported via email on the following :- (a) no recorded crimes in the past month (b) next police surgery will be on 14/11/16. (c) next SNAP meeting will be on 17/11/16. – Noted.
4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £246.20 (clerks salary), HMRC £61.60 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £31.80 (clerks expenses)
E-on £46.98 (electricity – lights), Norse Eastern Ltd £305.57 (HDPF mtce),
A.C.Hadlow £320.00 (cemetery maintce). T.T.Jones Electrical £341.82 (light mtce),
Mazars LLP £150.00 (external audit), K.Carter £994.80 (repair cemetery wall)
E.Farrow £290.00 (fence at v.hall), Anglian Water £68.07 (water for allotments)
*** The payments, as scheduled on the agenda, plus one urgent payment, were approved. The urgent payment was in the sum of £60.00 to the Royal British Legion in respect of Remembrance Day wreaths (Sect.137)
(b) To note External Auditors Report for year 31/3/16.
A satisfactory audit report was read to members. The small amendment to the fixed assets figure was noted.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/16/1180; Porch at 2, Home Farm Rise – permission given.
PF/16/1235; Conversion of garage at Lingwood, Station Rd – permission refused.
ENF/16/0114; Appeal had been made re The Barn on Bolding Way.
(b) To consider planning applications received since agenda was printed.
PF/16/1459; Rear extension at 4, Springfield Close.
It was agreed to object to this application because of light pollution (roof lighting)
(c) To receive update re listing buildings.
The Clerk reported officers at NNDC were in favour of the local listing of the Maltings Hotel but this would be referred to the local members and the Planning Committee.
(d) PF/16/1371; Single storey extension at 25, Pine Walk.
The Chair asked D.Young (NNDC) to update the meeting on the two sites (25 and 25a Pine Walk). He informed members that enforcement notices and breach of condition notices had been issued in respect of 25a Pine Walk and that he had many concerns regarding the overall situation. The Chair adjourned the meeting to allow members of the public to speak who had many concerns regarding being overlooked, the loss of light, and the height of the new roof. The Chair questioned why the planners were even looking at further applications with so many problems outstanding on this site. The Chair re-opened the meeting and it was agreed to object to PF/16/1371 because of over-development (roof height concerns), serious encroachment on other properties
(closeness to immediate neighbours), and the outstanding concerns re the 25a situation. The Chair would draft a letter with the Clerk with copies going to the NNDC Planning Officer, N.Lamb, MP., Head of Planning, and the Planning Enforcement Officer.
(e) PF/16/0947; New access from Station Road at Jericho House.
Members were concerned with the damage to this old flint wall. It was agreed to object to this application because of the change to this historic frontage when a suitable drive already existed.
(f) To consider CPRE’s request to oppose the new housing targets.
Following the circulation of papers on this matter it was agreed to not take any further action.
(g) Presentation by Fleur re land opposite the Maltings Hotel.
The Chair welcomed J.Brooker from Fleur Developments who reported the following
(a) his company had purchased the site (b) outlined the plans assisted by drawings of the various dwellings (c) the build would take approx. 12 months and would hopefully start around February, 2017. (d) the flint areas on the houses were prominent from the A149 coast road (e) his organisation always paid attention to detail and were sympathetic to existing buildings and countryside (f) he had a few concerns re the lack of parking, especially for visitors (g) they would be using the natural boundaries of the site with some fencing being introduced (h) he requested members to think of suitable storage areas for plant and materials nearby which could be used during construction. The Chair thanked Mr.Brooker who then left the meeting.
(h) To consider BTs proposals to remove phone box nr Bus Shelter on A149.
After only 6 calls were made in the last 12 months members agreed to the removal of the BT phone box on the A149 adjacent to the bus shelter.
6. Highways & Footpath matters:
(a) To further consider lack of signs along Beach Rd footpaths (JR)
Following her meeting with S.White (NCC Highways Engineer) it had been agreed to intoduce further “no cycling” signs. The Clerk was still waiting for a response from NNDC Environmental Protection regarding “no dog fouling” signage.
(b) To further consider moving “no cycling” sign in Station Road. (JR)
The Highways Engineer had suggested cutting back the overgrowth surrounding this sign. The Clerk would deal with this matter.
(c) To receive update re Highways Partnership Scheme 2016-17 & 2017-18.
Members noted that the “dropped kerb scheme” had been completed. (re 2016-17)
(d) To consider road safety adjacent to railway station (PF)
The Chair informed members that the Highways Engineer was prepared to refresh the “slow signs” on the road surface. There was little more that could be done and it was agreed to remove this matter from the agenda.
(e) To further consider parishioners letter re lorries in Church St/Station Rd.
Information/statistics had been received from the parishioner regarding heavy vehicles using this junction. This would be forwarded to the Highways Engineer for his consideration.
(f) To receive update re state of Shelter and Bus Stop area (RG, PG, & JR)
The new dog bin was in place and the project was still a work in progress.
(g) To note timber etc. being tipped at the Marlpit (RG).
D.Young (NNDC) had reported this matter to his Land and Estates Department. It was agreed to remove this from the agenda.
(h) To consider request from parishioner to “shade” a street light.
Following a site visit and further discussion it was agreed not to shade the light or take any further action. The Clerk would write to the parishioner accordingly.
7. Meetings & Conferences (to receive reports and announcements)
The following was noted :-
NALC – AGM – 26/11/16, East Tuddenham Village Hall.
8. Allotments:
(a) To receive report re allotments (RW)
RW requested a letter of thanks be sent to Paul Francis following vacation of his plot which had been left in good condition. He then moved on to 8(b).
(b) To review allotment tenancy agreement (JR)
The existing allotment tenancy agreement along with the Chairs suggested amendments had been circulated to members. It was agreed that the following changes be made (a) dogs should be kept on leads – 4g. (b) only degradable organic material allowed in compost containers – 4r. and a reminder re 4b concerning the correct maintenance of an allotment. These changes would be sent in the form of a letter which would be signed and returned by tenants and would form part of the tenancy agreement. Invoices for 2016/17 would be sent out at the same time
9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the dangerous asbestos had been removed and further work was to commence on roof repairs in the next two weeks.
(b) To receive report re registration of village hall and land.
No further news.
10. Cemetery & Churchyard:
(a) To further consider repair to step at eastern gate of churchyard (JR)
JR confirmed that this was part of the church land and it might be possible to rectify this problem by using materials from another church building project.
11. Harry Dawson Playing Field: To receive report re HDPF (PT)
PT reported that there had been another successful fund raising bingo session last month and the committee were proceeding with developing a picnic area.
12. Weybourne Community Fund: To receive report re WCF (RW)
RW reminded members of the childrens party on 11/12/16 and the old folks party in January 2017.
13. To receive General Correspondence (not included in agenda items above)
Members noted the following :-
NNDC letter re Budget and Precept 2017-18. (for next agenda)
Brochures re Hornsea Project Three Windfarm.
14. Public Participation (comments/other matters)
Short discussion re public participation at meetings.
15. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 7th December, 2016 (7.30pm)
