Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 4th April, 2018. (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally,
Robin Woodhouse, David Heley, Andy Crawford, Penny Taylor, and the Clerk. Also present was David Young (NNDC).

1a. To receive and consider apologies
No apologies.

1b. To receive Declarations of Interest on Agenda items
PF and DH declared a non-pecuniary interest in 9(b) and RW, WW, PG, and RG declared a non-pecuniary interest in 5(e).

2. To approve the minutes of the meeting held 7/3/18.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No members of the public in attendance.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) following a recent by-election the make-up of the council is Conservatives 22, Lib.Dem 18, and Independents 8.
(b) Boundaries Commission Review has reduced the number of councillors from 48 to 40 (c) Overview & Scrutiny Committee has supported the new Asset Management Plan which includes £2m for the acquisition of commercial property. (d) Full Council agreed to seek the elimination of the use of single-use plastics (e) Deep History Coast to be placed on Coastal Forum agendas in future (f) have asked NNDC to take on formal responsibility for the northern end of Beach Lane (g) investigations are ongoing re the additional unit at Weybourne Holiday Park.
PG thanked DY and SB for their work regarding the Weybourne Concessions.

3c. To receive Police Report.
A “Cluster” newsletter had been circulated.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £35.78 (clerks expenses)
E-on £47.95 (electricity), Morston PC £4.20 (photocopying)
The payments, as scheduled on the agenda, plus two other payments, were approved.
The other payments were as follows :- PF Gardening & Home Maintenance £45.00 (treatment of weeds at cemetery and P.Bullimore £359.10 (holiday pay 2017/18).

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
PF/18/0359; Roof Lights, 25a Pine Walk – Approved – Noted.

(b) To consider planning applications received since agenda was printed.
None received.
(c) To note/consider the NNDC “Weybourne Concessions”
Two concessions had been notified to the PC on 12/3/18 and the Chair immediately contacted members who agreed to instruct the Clerk to write to NNDC expressing the PC’s concerns. The decision by NNDC appears to have been reversed. PG stated that he hoped there would be consultation on such matters in the future.
(d) To receive update re Hornsea Windfarm.
DH, who had attended a recent meeting at the NNDC offices, reported that he was surprised and disappointed to learn that lorries carrying plant and materials would be coming through the village after leaving Sheringham on the A149. He considered it to be a waste of time objecting but hoped the village would be suitably compensated. The decision whether the cable would carry AC or DC was still uncertain. This was noted by members. Following a request from BBC Radio Norfolk it was agreed that DH and the Chair would represent the PC and speak on this subject for a forthcoming programme.
(e) To receive update re Affordable Housing
Officers from NNDC had visited the village and looked at the sites (north-west corner of the Community Field, western end of the allotments, and the Marlpit on the A149).
They had preferred the allotment site and would be talking to planners. They hoped, that if a project was to proceed, this may be led by a “community group” from the village.
(f) To note PC’s responses to PF/18/0467 and PF/18/0441.
The PC had “no objections” to both applications – Noted.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
An email had been received stating that another meeting will be called as soon as a response from the Environment Agency had been received regarding possible work they might carry out.
(b) To receive update re white line in Church Street
Nothing further to report since the last meeting
(c) To note Norfolk CC grant re “gates” on A149 near cemetery.
The bid for a Highways Partnership Grant had been successful. It was agreed to proceed with the gates and the Chair duly signed the agreement which would be returned to Norfolk CC along with a cheque in the sum of £1,000 being the parish council share of the estimated cost (scheme was a 50/50 project).
(d) To note/consider the return of the four wheel rubbish cart from parishioner
It was agreed to donate the rubbish cart to the Weybourne Community Fund and RW would make arrangements for its collection.

7. Meetings & Conferences (to receive reports and announcements)
GDPR training would be on 23/4/18 in Morston – PG, RG, and PF hoped to attend.
Norfolk CC Roadshow was on 24/4/18 in Diss – Noted.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that some “clearance work” was still outstanding and vacant plots were available.
9. Village Hall:
(a) To receive report re Village Hall (PF)
PF informed members, as she had other hall users, that she had resigned as Chair to the WVHMC. She would remain as Bookings Secretary but only on a temporary basis. Noted.
(b) To note/consider letter from Village Hall Management Committee (attached)
Members welcomed the spirit of the letter from the WVHMC dated 24th March, 2018 and instructed the Clerk to reply stating that the PC was keen to have a good operating relationship. However members disagreed with the second part of the sentence in the third paragraph which was contrary to the legal advice from the PC’s solicitors. A copy of that advice had been given to the WVHMC via D.Heley.

10. Cemetery & Churchyard:
(a) To consider a sign re parking in cemetery lay-by.
The request had been received from a cemetery user but after discussion it was agreed not to proceed.
(b) To consider repair of roadside & verge adjacent to cemetery lay-by.
The Clerk was instructed to request that NCC Highways repair the potholes and highways edge. They would also be asked to clear dirt and debris from the northern side of the A149 which was left following snow clearance work.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that the first grass cut had been carried out and on a successful bingo.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the Easter Egg Hunt had gone well in spite of poor weather. The quiz had also been successful. The Country Fayre would be held in May.

13. Governance: (a) To receive update re new Data Protection Regs
A Privacy Statement/Promise would be drafted for members to consider at next months meeting. This would be combined with a Consent Form. Noted.

14. To receive General Correspondence. (not included on agenda)
The Following was noted (a) request from parishioner to move dog bin in the car park; DY to deal with (b) update from parishioner re white line in Church St (c) NNDC letter re Boundary Review (d) NCC letter re this seasons grass cutting subsidy
(e) Letter from Age UK Norfolk requesting financial assistance; negative reply as agreed.

15. Public Participation (comments/other matters)
DH offered his apologies for the next two meetings.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday 2nd May, 2018 and would follow the Annual Parish Meeting which would start at 7pm.
The Election of the Chairman would be the first item on the PC agenda.

WEYBOURNE ANNUAL PARISH MEETING
3rd May, 2017. – Village Hall, Weybourne

MINUTES

Present: Councillors R.Woodhouse, W.Wood,, P.Floyd, P.Gallally, .R.Gallally, J.Rose, P.Taylor, – D.Young (NNDC), 20 members of the public, and the parish clerk.

As J.Rose had resigned as Chair to the Parish Council the meeting agreed that P.Gallally chairs the parish meeting.

1. Chairmans welcome and apologies for absence.
The Chair welcomed everybody to the meeting and received apologies from A.Crawford, M.Baker (NCC), and PCSO.Jonas.

2. Minutes of the meeting held 4th May, 2016
These were accepted as a true record.

3. Chairmans Annual Report.
Past Chair, Janice Rose, gave an annual report and spoke on the following :-
(a) It was a productive year with meetings well attended by councillors
(b) A.Crawford was co-opted following the resignation of long serving M.Rayner
(c) A satisfactory audit report for 2016 had been received.
(d) The precept for 2017/18 was fixed at £15,000.00
(e) A grant of £5,000.00 was given towards the village hall refurbishment
(f) A new bench seat had been installed in Station Road.
(g) Refurbishment of the bus shelter area was ongoing.
(h) The PC continues to maintain the churchyard, cemetery, playing field etc.
(i) The allotments have been well maintained
(j) The PC now maintains a website.
(k) Parking near the steam railway station remains a problem.
(l) Planning issues play a significant part at meetings; thanks to D.Young, NNDC
(m) Thanks to the Clerk for his guidance etc.
(n) Questions were invited from the meeting.

4. Parish Matters.
The Chairman invited questions and comments from the floor which included the following :-
(a) A parishioner enquired re councillors attendances and the Clerk stated that the minutes were the record.
(b) Concerns regarding what the PC was “actually doing” and the Chair stated that if people have concerns they should attend meetings.
(c) Further discussion re dangers at the steam railway bridge. The Chair stated that the PC was regularly talking to NCC Highways, the Police, and the Steam Railway Manager. It had been agreed that the Police, liaising with the Steam Railway, would “cone off” certain areas at busy times to improve safety.
(d) Concerns re the new Dong Energy Windfarm. Members had attended meetings at the NNDC offices and would be doing everything to alleviate the problems associated with the work for businesses and parishioners. A close eye was being kept on the proposed cable routes.
(e) Update re the pond in Beach Lane.
(f) Parishioners were concerned with speeding in the village and asked if further work could be carried out to stop speeding drivers. Weybourne already had many speed limit signs as well as the vehicle activated sign that was used in various locations. Some parishioners agreed to form a “speed checking team”and the PC would continue to look at ways to solve the problems which occurred in all towns and villages.

The Chair asked parishioners to attend meetings or get in touch with the Clerk or Chairman if they had got a matter they wished the PC to discuss.

5. District Councillors Annual Report.
D.Young reported on the following :- (a) Devolution proposal had been shelved (b) The Local Govmt Boundary Commission had announced changes which included reducing the number of councillors at NNDC from 48 to 40 and changing some ward areas (c) Three senior officers had left NNDC and two remaining senior officers now shared the post of CEO. (d) NNDC was budgeting for a surplus in 2017/18 (e) Planning applications would no longer be in paper form and parish councillors would now have to go on-line to refer to them (f) It seems inevitable that the cables for Hornsea Three Windfarm would make landfall in the Weybourne area. The construction was due to start in 2022. (g) NNDC had recently been allocated £2.4m from the Governments Community Housing Fund. Weybourne would be suitable for Affordable Housing if sites could be found. (h) Update re 25 and 25a Pine Walk planning applications; understood why the PC were disappointed with the outcomes todate.

County Councillors Annual Report
M.Baker (NCC), had offered his apologies to the meeting.

6. Police Annual Report.
Received via email it stated that there had been 66 calls to the police during the past year and 8 recorded crimes in the parish. The next SNAP meeting was on 18/5/17.

7. Any Other Business:
The Chair invited people to stay on for the Parish Council meeting which follows the parish meeting.

The meeting closed at 8.05pm.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 7th March, 2018. (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Peter Gallally, Ruth Gallally,
Robin Woodhouse, David Heley, Andy Crawford, Penny Taylor, & the Clerk. Also present were S.Butikofer (NCC), and four members of the public.

1a. To receive and consider apologies
Apologies were received from D.Young (NNDC) and the Police (PC Gower-Smith).

1b. To receive Declarations of Interest on Agenda items
PF and DH declared a non-pecuniary interest in 9b, and PG, RG, RW, and WW declared a non-pecuniary interest in 5e.

2. To approve the minutes of the meeting held 7/2/18
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported via email on the following :- (a) John Lee had been elected Leader of NNDC following the resignation of Tom Fitzpatrick. (b) the NNDC reserves will be used to fund the following:- £400k for market town initiatives, £45k to support community and public transport initiatives, £55k for homelessness and rough sleepers, and £86k for social prescribing.
c) £2m Property Investment Fund to be set up (d) Police had just published their proposals to increase their precept (e) the NNDC Budget was agreed which included a small increase.
*** S.Butikofer (NCC) reported on the following :- (a) Statistics on injuries to children were getting worse; road safety etc.. (b) in spite of cross party support against it the Police were still looking to take on responsibility for the Fire Service. (c) money from 2nd homes council tax will not be coming back to NNDC after this financial year (d) awareness re scams; please report to the CAB (e) attending meeting to save mobile libraries (f) the increase in members allowances was being donated to charity by Lib.Dem. members (g) the coasthopper service looked safe.

3c. To receive Police Report.
PC.Gower-Smith reported via email :- (a) one theft and one drug related incident had been reported to police in the last month (b) the SNAP priorities were criminal damage in Holt and youth engagement in Briston area.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £33.14 (clerks expenses)
E-on £53.10 (electricity), Anglian Water Business £47.82 (water; allotments)
Nfk Parish Training & Support £150.00 (sub), Information Commissioner £35.00
*** The payments, as scheduled on the agenda, were approved.
(b) To consider contract for electricity (street lighting)
The Clerk reported to members and had concluded that as standing charges would come into play if a new contract was negotiated, this meant overall the total cost would be higher.The price per kilowatt hour would come down but savings would be outweighed by the introduction of standing charges. Members agreed to stay with the current arrangement with E-on on the variable rate.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following, received from NNDC, was noted by members :-
PF/18/0159; Extn etc at 17, Beck Close – Approved.
Appeal to be re-determined re Wind Turbine at Pond Farm, Bodham.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To note PCs response to PF/18/0159; Extension at 17, Beck Close.
The PC’s response re PF/18/0159 was “no objections”.
(d) To receive update re Hornsea Windfarm.
The February Newsletter had been received. Nothing else had been received in writing.
(e) To receive update re Affordable Housing
The map, with suggested sites, received from and drafted by the NNDC Housing Enabler, was discussed. It was agreed the Clerk informs NNDC that the PC would like to progress the site on the Community Field (members of the WCF Committee did not vote). He was also asked to request that they consider the western end of the allotments and the Marlpit on the A149.
(f) To receive update re “paperless” planning consultation system.
The Clerk had attended a Review/Workshop regarding the new system and he reported that it was “here to stay”. The PC’s best option was to try and obtain paper plans from the agents or architects if they were required by members. Noted.
(g) To consider PF/18/0359; 3 Roof Lights at 25a, Pine Walk.
It was agreed to object to this application because of concerns re overlooking. The Clerk would inform NNDC accordingly and request that obscured glass is used if the application was approved.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
No further news since the last meeting.
(b) To receive update re white lines at western end of Station Rd & Church Street
The Station Road line had been completed and the decision re Church Street was still to be made and would be carried forward to the next agenda.

7. Meetings & Conferences (to receive reports and announcements)
(a) Members agreed to support the training night regarding Data Protection Regs being held at Morston on 23/4/18 (PG, RG, PF, and DH to attend).
(b) Talk re Cromer Shoal Chalk Bed – Hilary Cox attend Annual Parish Meeting.
(c) Clerk had attended a workshop on Neighbourhood Plans and as Weybourne would not be a growth village in the new NNDC Local Plan it appeared not to be necessary to embark on producing a neighbourhood Plan.
8. Allotments:
(a) To receive report re allotments (RW)
RW reported that several allotments were vacant. Members agreed he approaches E.Farrow re clearing and tidying these sites.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the decorating had been completed and that the treatment of the floor was the next priority. She informed members that she had resigned her position as Chair of the Village Hall Management Committee but would still continue as bookings secretary on a temporary basis.
(b) To receive update re legal/financial responsibilities for V.Hall
There appeared to be confusion as to what the V.Hall Management Committee wanted from the PC going forward and it was suggested that this had come about because of the wording in some earlier PC minutes. A discussion regarding the financial responsibilities for the village hall also raised differences of opinion and DH suggested that a “cooling off” period would be appropriate.

10. Cemetery & Churchyard:
(a) To receive update re churchyard wall.
Reimbursement for the repairs had been received from the insurers (£744.10)

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported on a safety inspection when only minor repairs had to be carried out.

12. Weybourne Community Fund: To receive report re WCF (RW)
Forthcoming events were the Quiz, Easter Egg Hunt, and Country Fayre.

13. Governance: (a) To receive update re new Data Protection Regs
The GDPR Policy was agreed and adopted and would be put on the website.

14. To receive General Correspondence. (not included on agenda)
The following were noted:- NNDC letter re new cemetery bin charges and Brochure from HAGS re playground equipment.

15. Public Participation (comments/other matters)
DH was looking for old history records of The Maltings (prior to 1700)

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 4th April, 2018 – 7.30pm.
The Annual Parish Meeting would be on 2nd May, 2018 (7pm) and would be followed by the Annual Council Meeting.