Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 4th April, 2018. (7.30pm) at the Village Hall, Weybourne.
Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally,
Robin Woodhouse, David Heley, Andy Crawford, Penny Taylor, and the Clerk. Also present was David Young (NNDC).
1a. To receive and consider apologies
No apologies.
1b. To receive Declarations of Interest on Agenda items
PF and DH declared a non-pecuniary interest in 9(b) and RW, WW, PG, and RG declared a non-pecuniary interest in 5(e).
2. To approve the minutes of the meeting held 7/3/18.
The minutes, which had already been circulated, were agreed as a true record.
3a. Public Participation (requests to speak on agenda items)
No members of the public in attendance.
3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) following a recent by-election the make-up of the council is Conservatives 22, Lib.Dem 18, and Independents 8.
(b) Boundaries Commission Review has reduced the number of councillors from 48 to 40 (c) Overview & Scrutiny Committee has supported the new Asset Management Plan which includes £2m for the acquisition of commercial property. (d) Full Council agreed to seek the elimination of the use of single-use plastics (e) Deep History Coast to be placed on Coastal Forum agendas in future (f) have asked NNDC to take on formal responsibility for the northern end of Beach Lane (g) investigations are ongoing re the additional unit at Weybourne Holiday Park.
PG thanked DY and SB for their work regarding the Weybourne Concessions.
3c. To receive Police Report.
A “Cluster” newsletter had been circulated.
4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £35.78 (clerks expenses)
E-on £47.95 (electricity), Morston PC £4.20 (photocopying)
The payments, as scheduled on the agenda, plus two other payments, were approved.
The other payments were as follows :- PF Gardening & Home Maintenance £45.00 (treatment of weeds at cemetery and P.Bullimore £359.10 (holiday pay 2017/18).
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
PF/18/0359; Roof Lights, 25a Pine Walk – Approved – Noted.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To note/consider the NNDC “Weybourne Concessions”
Two concessions had been notified to the PC on 12/3/18 and the Chair immediately contacted members who agreed to instruct the Clerk to write to NNDC expressing the PC’s concerns. The decision by NNDC appears to have been reversed. PG stated that he hoped there would be consultation on such matters in the future.
(d) To receive update re Hornsea Windfarm.
DH, who had attended a recent meeting at the NNDC offices, reported that he was surprised and disappointed to learn that lorries carrying plant and materials would be coming through the village after leaving Sheringham on the A149. He considered it to be a waste of time objecting but hoped the village would be suitably compensated. The decision whether the cable would carry AC or DC was still uncertain. This was noted by members. Following a request from BBC Radio Norfolk it was agreed that DH and the Chair would represent the PC and speak on this subject for a forthcoming programme.
(e) To receive update re Affordable Housing
Officers from NNDC had visited the village and looked at the sites (north-west corner of the Community Field, western end of the allotments, and the Marlpit on the A149).
They had preferred the allotment site and would be talking to planners. They hoped, that if a project was to proceed, this may be led by a “community group” from the village.
(f) To note PC’s responses to PF/18/0467 and PF/18/0441.
The PC had “no objections” to both applications – Noted.
6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
An email had been received stating that another meeting will be called as soon as a response from the Environment Agency had been received regarding possible work they might carry out.
(b) To receive update re white line in Church Street
Nothing further to report since the last meeting
(c) To note Norfolk CC grant re “gates” on A149 near cemetery.
The bid for a Highways Partnership Grant had been successful. It was agreed to proceed with the gates and the Chair duly signed the agreement which would be returned to Norfolk CC along with a cheque in the sum of £1,000 being the parish council share of the estimated cost (scheme was a 50/50 project).
(d) To note/consider the return of the four wheel rubbish cart from parishioner
It was agreed to donate the rubbish cart to the Weybourne Community Fund and RW would make arrangements for its collection.
7. Meetings & Conferences (to receive reports and announcements)
GDPR training would be on 23/4/18 in Morston – PG, RG, and PF hoped to attend.
Norfolk CC Roadshow was on 24/4/18 in Diss – Noted.
8. Allotments:
(a) To receive report re allotments (RW)
RW reported that some “clearance work” was still outstanding and vacant plots were available.
9. Village Hall:
(a) To receive report re Village Hall (PF)
PF informed members, as she had other hall users, that she had resigned as Chair to the WVHMC. She would remain as Bookings Secretary but only on a temporary basis. Noted.
(b) To note/consider letter from Village Hall Management Committee (attached)
Members welcomed the spirit of the letter from the WVHMC dated 24th March, 2018 and instructed the Clerk to reply stating that the PC was keen to have a good operating relationship. However members disagreed with the second part of the sentence in the third paragraph which was contrary to the legal advice from the PC’s solicitors. A copy of that advice had been given to the WVHMC via D.Heley.
10. Cemetery & Churchyard:
(a) To consider a sign re parking in cemetery lay-by.
The request had been received from a cemetery user but after discussion it was agreed not to proceed.
(b) To consider repair of roadside & verge adjacent to cemetery lay-by.
The Clerk was instructed to request that NCC Highways repair the potholes and highways edge. They would also be asked to clear dirt and debris from the northern side of the A149 which was left following snow clearance work.
11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that the first grass cut had been carried out and on a successful bingo.
12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the Easter Egg Hunt had gone well in spite of poor weather. The quiz had also been successful. The Country Fayre would be held in May.
13. Governance: (a) To receive update re new Data Protection Regs
A Privacy Statement/Promise would be drafted for members to consider at next months meeting. This would be combined with a Consent Form. Noted.
14. To receive General Correspondence. (not included on agenda)
The Following was noted (a) request from parishioner to move dog bin in the car park; DY to deal with (b) update from parishioner re white line in Church St (c) NNDC letter re Boundary Review (d) NCC letter re this seasons grass cutting subsidy
(e) Letter from Age UK Norfolk requesting financial assistance; negative reply as agreed.
15. Public Participation (comments/other matters)
DH offered his apologies for the next two meetings.
16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday 2nd May, 2018 and would follow the Annual Parish Meeting which would start at 7pm.
The Election of the Chairman would be the first item on the PC agenda.
