Weybourne Parish Council
Minutes of the meeting held on Wednesday, 6th August, 2014 at the Village Hall, Weybourne, commencing at 7.30pm
Present: Keith Morley (Chair), Walter Wood, Peter Gallally, Pat Floyd,
Janice Rose, Penny Taylor, Tony Baylis and the Clerk. Also present were D.Young (NNDC), and two members of the public.
1a. To receive and consider apologies
Apologies were received from M.Rayner, M.Baker (NCC) and the police.
1b. Signing of Declaration of Acceptance of Office by new member.
Peter Gallally was welcomed by the Chair and duly signed his Declaration of Acceptance of Office. PG would complete his Declaration of Interest forms and forward to NNDC. The Clerk would inform NNDC (Electoral Services) of his
co-option.
1c. To receive Declarations of Interest on Agenda items
No interests declared.
2. To approve the minutes of the meeting held 2/7/14. (circulated)
The minutes, which had already been circulated, were accepted as a true record.
3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.
3b. To receive reports from County & District Councillors.
M.Baker (NCC) submitted a written report :- (a) the Coasthopper service was safe until 2015 (b) a lack of success re item 6(b); road safety near steam railway bridge (c)
The Broadband meeting in Holt on 17th July.
D.Young (NNDC) reported on the following :- (a) future changes to the Council Tax Support Scheme (b) an update on the roll-out of Better Broadband for Norfolk (c) arrangements are hoping to be made for a planning meeting regarding acceptance of modern designs in conservation areas.
3c. To receive Police Report
There had been two recorded crimes since the last meeting (criminal damage to vehicle and a dangerous animal in a public place). There would be a police surgery on 14/8/14 (10 – 11am). Priorities as agreed at the SNAP meeting were :- shop watch, speeding in the Sheringham area, and seasonal patrols.
4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £286.20 (clerks salary), M.Sadler £760.00 (tree felling),
Weybourne V.Hall £14.00 (hire of hall), P.Bullimore £39.23 (clerks expenses)
Secret Gardens £76.00 (grass cutting), K.Morley £48.99 (litter cart),
Graphic Edge £33.60 (Marlpit signs)
*** the payments, scheduled on the agenda, were approved, as were two urgent payments as follows :- P.Brent £30.00 (repairs to allotment tap) and Gardenaid £87.00 (shingle in churchyard).
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following was noted :-
PF/14/0673; Erectn of extn. at 7, Church Farm Close – permission given
(b) To consider planning applications received since agenda was printed.
None received.
(c) PF/14/0925; Wind Turbine on land at Pond Farm, Bodham.
It was agreed to object to this application (would spoil the countryside).
(d) PF/14/0872; Erectn of replacement extn., Hydrangea Cottage, Holt Rd.
It was agreed to support this application.
(e) PF/14/0885; Erectn of Extension at The Ship, The Street.
It was agreed to support this application.
6. Highways & Footpath matters:
(a) To receive update re the pond in Beach Lane.
The Clerk reported that he was currently talking to the Norfolk Rivers Trust as well as the Environment Agency regarding project management. This follows an optimistic response from Dudgeon Windfarms regarding carrying out the project.
(b) To receive update/consider road safety nr.steam railway station and bridge.
Following another negative response to M.Baker (NCC) from NCC Highways Dept. it was agreed to arrange a site meeting with all parties concerned.
(c) To receive update re trees on west boundary of the Marlpit
The appropriate permissions had been received (Natural England and NNDC) and the Clerk was instructed to contact Mark Sadler to carry out the work (quotation accepted at previous meeting)
(d) To note visit of Highways Rangers, week commencing 1/9/14.
This was noted – members to notify Clerk of any small jobs that may need doing.
(e) To receive update re use of local volunteers for “speed-watch”.
There was still no response from parishioners after two months following the Clerks advertisement on the notice-board asking for volunteers. It was reluctantly agreed to drop the idea. The Clerk would attach a brief note to the advert advising the public of this decision.
(f) To consider future use and maintenance of the Marlpit.
The Chair gave a report following his site meeting with the representative from Natural England. Warning signs had been placed on site by RW alerting the public to the dangers of the Marlpit. A Natural England brochure about SSSIs and more detail obtained from their website regarding the Marlpit would be circulated for members information. KM in summary had stated that it was not out of the question that part of this site might be used by the PC sometime in the future as Natural England were concerned only with the protection of the Marlpit to the rear of the site. This would obviously be subject to permission being given by Natural England and other relevant bodies such as NNDC Planning Department. The Clerk would make enquiries regarding grants to help maintain this land.
7. Meetings & Conferences (to receive reports and announcements)
No new announcements.
8. Allotments:
(a) To receive report re allotments. (RW)
In the absence of RW the Chair reported that he believed all was going well.
9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that problems with the boiler appeared to have been solved but the central heating was yet to be tested.
10. Cemetery & Churchyard:
(a) To receive update re large oak tree near the west gates.
The tree had been felled on 16/7/14. The Clerk was requested to contact the PCC with a view to discussing replanting as had been suggested in the arborists report. It was agreed to remove this item from the agenda.
11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that a safety inspection was now due. There was a discussion on the safety matting required for the pirate ship. Dimensions were required for the WCF to proceed.
(b) To receive update re damage to fence on playing field.
The Chair summarised the current position including letters received regarding the digger and a claim by the owner to have rights over the land in question. As agreed at the last meeting this negative correspondence, and the whole matter, had been referred to Eastlaw (NNDC Legal Services) by the Chairman/Clerk following their recent meeting at their offices.
12. Weybourne Community Fund:
(a) To receive report re WCF (KM)
KM reported that the Fun Day (24th August) was fast approaching.
13. To note position re new contract for the Clerk
The Chair would be working on the draft contract a.s.a.p.
14. To receive update re repairs/maintenance of the War Memorial
The initial work (first coat of algaeside) had been carried out. The contractors would be returning in 5 – 6 weeks. The Clerk was asked to query the quotation of £750 as scaffolding appeared not to have been used, although it was mentioned on the quote.
15. To receive update & further consider car parking in the village.
A negative reply had been received from Sir MS. It was agreed to keep this matter on the agenda for the time being.
16. To receive update/consider submitting a request to NNDC for residents free parking on the Beach Lane car park
A negative reply had been received from NNDC. It was agreed the Clerk writes again asking NNDC to reconsider and perhaps set a precedent by allowing free parking to parishioners on all leisure/seasonal car parks. (this would not include the main town/shopping type car parks).
17. To receive General Correspondence (not included in agenda items above)
The Clerk reported on the following which would be circulated :-
NNDC letter re the Coastal Rollback Policy
CAB letter informing members of the name change to “Mid-Norfolk CAB”.
NNDC letter re the Environment Awards.
18. Public Participation (comments/other matters)
No members of the public in attendance at this stage.
19. To confirm date of next meeting – future agenda items.
This was confirmed for Wed. 3rd September, 2014.
There would be an early start of 7pm as a presentation by the NNDC Monitoring Officer on Declaring Interests and the Code of Conduct would precede the agenda.
