WPC Minutes July 2018

Weybourne Parish Council

MINUTES of the Parish Council Meeting held on
Wednesday, 4th July, 2018. at the Village Hall, Weybourne. (7.30pm)

Present: Pat Floyd (Chair), Janice Rose, Walter Wood, Peter Gallally, Ruth Gallally,
Robin Woodhouse, Andy Crawford, and the Clerk. Also present were D.Young (NNDC), and nine members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from P.Taylor. Apologies were also received from S.Butikofer (NCC) and PC.Gower-Smith.

1b. To receive Declarations of Interest on Agenda items
No interests declared on agenda items.

2a. To approve the minutes of the meeting held 6/6/18.
The minutes, which had already been circulated, were accepted as a true record subject to one amendment. The amendment was as follows :- 8(a) at the final sentence, after the word “skip”, insert the words “to be funded by the parish council”.

2b. To note resignation of member on 19/6/18.
As members were aware David Heley had resigned on 19/6/18. NNDC Electoral Services had been informed and the statutory notice re electors rights to call an election had been placed on the notice board. Members will be informed whether an election will take place at the next PC meeting. The Clerk reminded members that the main parish council elections will be taking place in May, 2019.

3a. Public Participation (requests to speak on agenda items)
A parishioner requested to speak on items 10a and 15.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) Hilary Cox from Cromer awarded an MBE (b) Full Council approved the provisional out-turn for the year to 31/3/18 showing an underspend of £994k. (c) cautious forecasting suggests a deficit increasing to £2m over the next three years; no specific plans in hand to address this (d) leases for the two gypsy/travellers sites (Cromer & Fakenham) to be renewed.
(e) Liberal Democrat motion for NCC to review its recently imposed DIY waste charges was defeated. (f) £250k from the Community Housing Fund warded to Holt Housing Society to acquire 4 dwellings.
*** S.Butikofer (NCC) reported via email :- (a) concerns re the mobile library service being subject to cuts; it is a lifeline to lonely/vulnerable people. (b) plans submitted by Orsted to the Planning Inspectorate for the Hornsea Three Windfarm; N.Lamb MP is hosting a public meeting in Holt on 12/7/18 (c) request for approval from the PC regarding the white lines in Church Street (d) charges imposed at the recycling centres

3c. To receive Police Report.
Reported via email :- (a) three crimes in the parish since the last meeting; no further details supplied (b) the current SNAP priorities include “scam awareness”. (c) be cautious re opening windows in hot weather (burglary opportunities).
4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £255.70 (clerks salary), HMRC £63.80 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £39.41 (clerks expenses)
E-on £60.34 (electricity), T.T.Jones Electrical £54.49 (street light mtce.)
*** The payments, as scheduled on the agenda and listed above, plus three additional payments, were approved. The additional payments were as follows :-
E.Farrow £55.00, VAS mtce., Secret Gardens £76.00, grass cutting, and Philip Hall Timber Products £570.00, HDPF equipment.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following was noted :-
PF/18/0667; Erectn of outbuilding at The Gullies, The Street – Approved.
(b) To consider planning applications received since agenda was printed.
The following planning applications would be dealt with under the PC’s new policy with members contacting the Clerk with their decisions by the due date.
PF/18/0880; Extn at Old Orchard House, The Street, Weybourne.
PF/18/0982; Outbuilding in rear garden at Slys Close, The Street, Weybourne.
(c) PF/18/0996; Erectn of extn. & roof light; 16, Home Farm Rise.
It was agreed “no objections” to this application.
(d) To receive update re Hornsea Windfarm.
As already stated in SB’s report a planning application had been submitted to the Planning Inspectorate and had been accepted on behalf of the Secretary of State. The Clerk reminded people of the meeting, being chaired by N.Lamb MP, in Holt on 12th July. A newsletter, dated June 2018, had been published by Orsted.
(e) To receive update re Affordable Housing
NNDC had been notified of the PC decision regarding not considering the allotment land. A negative report, from the Planning Officer for Major Projects, had rejected the allotment site since the last meeting and therefore the quest for suitable land goes on.
D.Young (NNDC) would clarify the position with a local land owner in the village and the Clerk would make enquiries regarding land off the A149 in the west of the parish.
(f) PF/18/1067; Demolition of garage & erectn of extn; 33, Beck Close.
It was agreed “no objections” to this application.
(g) PF/18/1058; Conversion of Dwelling to 2 units; Gasche’s, The Street.
It was agreed “no objections” to this application.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
No further news since the last meeting.
(b) To receive update re white lines in Church Street & Station Road.
The extension of the white line in Church Street was discussed following SB’s request for an approval, but there still appeared to be a discrepancy as to what the length of the line needed to be. (a parishioner disagreed with the county councillors proposal).
(c) To receive update re “gates” on A149 near cemetery.
The Clerk was asked to enquire as to when the works would be carried out. It was hoped the gates would be in place before the peak holiday season in August.

(d) To receive update re Community Transport Scheme for Weybourne
The Clerk informed members that North Norfolk Community Transport served Weybourne on a regular basis. The Clerk was asked to obtain some posters/adverts to be placed on the notice board to promote this service.
(e) To note Highways Parish Partnership Scheme – 2019/20.
The Clerk informed members that NCC was again running a scheme, as in previous years, for 2019-20. It would be a 50/50 scheme and applications closed in Dec.2018.

7. Meetings & Conferences (to receive reports and announcements)
N.Lamb’s Village Tour – nearest meeting point would be High Kelling (30/8/18)

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that (a) a skip had been used as requested (b) the notice board had been repaired, and (c) still plots available.

9. Village Hall:
(a) To receive report re Village Hall.
A report had been received and would be circulated (email + paper copy). This report referred to 9(b) – see below.
(b) To note reply from WVHMC re public parking (non- hall users).
The WVHMC could not allow general public parking. As had already been stated in the past the car park needed to be available for hall users, otherwise without such a facility bookings would decline.

10. Cemetery & Churchyard:
(a) To note/consider letter from parishioner re War Memorial & path thro C’Yard
Following a letter of concern from a parishioner members again discussed the war memorial. Approx. two years ago the PC had the memorial cleaned and inspected at a cost of £750 and were informed by a stonemason that nothing further could be done to preserve the lettering/names on the memorial. A possibility of an additional memorial in the shape of a lectern, to stand adjacent to the main memorial, thereby preserving the names of those lost, was considered. It was agreed at the time that the church would try and progress this matter and it would be funded by the Weybourne Community Fund. As this would not directly involve the PC it was removed from their agendas. It was agreed that the Clerk makes enquiries with the Church to see if this project could be progressed and to put the matter back on the PC agendas.
The footpath running from the small east gate to the main entrance was discussed and it was agreed that something more “substantial” was needed. The Clerk had been informed by the Church Fabric Officer that this was currently being considered by the PCC and it was agreed to await developments.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
The Clerk had received copies of the HDPF AGM minutes and Accounts which would be circulated. There was no report from PT who had offered her apologies.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW informed the meeting that the “Fun Day” would be on 12/8/18.
13. Governance: To receive update re Data Protection Regulations.
The Clerk had nothing further to report.

14. To note/consider installations re Deep History Coast
Details of the NNDC plans re the installations etc had been circulated to members and they were approved. The Clerk was instructed to write back accordingly requesting that toilets are installed and extra waste bins are provided.

15. To consider parishioners concerns re Communications (Phone, TV, B’Band)
Following concerns from a parishioner there was a lengthy discussion regarding Mobile phone signals, TV, and Broadband. The Chair closed the meeting and invited parishioners to speak..This was a very extensive subject and opinions differed as to what was being received in the village. Some people claimed to receive an excellent phone signal and good internet speeds but others did not. The Clerk was asked to investigate and report back to the PC.

16. To receive General Correspondence. (not included on agenda)
An invitation to attend the WW1 Commemoration event on 11/11/18 at the Muckleburgh site was received and accepted.

17. Public Participation (comments/other matters)
The following was raised :-
Road signage still not replaced at the Church St/A149 junction; Clerk to deal with.
Exposed metal/rubbish on beach; Clerk to remind Hilary Cox (NNDC).
Empty dwellings being used as affordable housing; D.Young (NNDC) to deal with.

18. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 1st August, 2018. (7.30pm)
PG requested that an additional dog bin be considered for the car park.

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