Weybourne Parish Council
Minutes of the meeting held on Wednesday, 3rd July, 2013 at the Village Hall, Weybourne, commencing at 7.30pm.
Present: Keith Morley (Chair), Walter Wood, Duncan Smith, Robin Woodhouse
Pat Floyd, Penny Taylor, Tony Baylis, and the Clerk. Also present was David Young (NNDC).
1a. To receive and consider apologies
Apologies were received from M.Rayner and J.Taylor. Apologies were also received from M.Baker (NCC) and PCSO.Baxter.
1b. To receive Declarations of Interest on Agenda items
KM declared an interest in 4(a) – Payments.
2. To approve the minutes of the meeting held 5/6/13 (circulated)
The minutes, which had already been circulated, were accepted and agreed as a true record following the word “granted” being inserted at 5a after the word permission.
3a. Resolution re Public Participation (requests to speak on agenda items)
No members of the public were present.
3b. To receive reports from County & District Councillors.
D.Young (NNDC) reported on the following :- (a) The Council recently elected Lyndsay Brettle as Chair and Barry Smith as Vice-Chair. (b) The new materials recycling facility contract had been delayed and the June meeting of the full council had been cancelled (c) Cabinet papers show that the last financial year resulted in a surplus of approx.£185k (d) A Buildings at Risk Register had recently been compiled and included the Priory Ruins (e) The introduction of a Community Infrastructure Levy had been suspended.
3c. To receive Police Report
The Clerk read the e-mail received from PCSO.Baxter. A safety mirror had been stolen which had been placed adjacent to the highway. WW informed members that he had spotted a broken one in a nearby builders skip and the Clerk would notify the police accordingly.
4. Finance:
(a) To approve invoices for payment:-
Secret Gardens £78.00 (grass cutting), J.Green Payroll Services £70.00, (PAYE serv)
E-on £125.72 (electricity), P.Bullimore £238.60 (clerks salary), HMRC £59.60 (tax)
Weybourne V.Hall £26.00 (hire of hall), P.Bullimore £14.20 (clerks expenses)
K.Morley £26.68 (Chairs course travelling exps).
** The above payments, scheduled on the agenda, were approved.
The balances, totalling £9355.15 and verified by TB, were noted.
(b) To consider cost & arrangements for photocopying.
A payment of 3p per copy was agreed as payment to the Clerks others councils.
(c) To note income due from VAT claims & grass cutting subsidy.
The Clerk had submitted a claim to HMRC for VAT in the sum of £1154.73
A payment of approx.£400 was due to be received from Norfolk CC for grass cutting.
The above prospective receipts were noted by members.
(d) To consider Environment Agency invoice; Drainage Chg (Community Field)
The Clerk would make further enquiries regarding this invoice.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive verbal report on meeting re proposed changes at Kelling Heath Caravan Pk.
The Chair reported on members attendance at what was a pre-planning meeting regarding a few more caravans on the old chicken shed site and some new cabins on the old tourer site which was in the parish of Kelling. Noted by members.
6. Highways & Footpath matters:
(a) To receive update & progress further car parking for the village.
The Chair agreed to follow up on the Clerks letter to a local land owner to which there had been no reply.
(b) To receive update re Highways Partnership Scheme (LED lights)
Norfolk CC had announced that parishes would receive the 75% grant up to a maximum of 30 lights. It was agreed to proceed with the replacement of 30 lights with a decision on the remaining lights (7) to be made at another meeting. The Clerk was instructed to write to T.T.Jones Electrical informing them of the PCs decision and at the same time obtain information as to which lights were replaced in 2010 under the SCIRA grant.
(c) To note/consider the missing “no fouling” dog signs nr beach car park.
The Clerk would ask NNDC Environmental Health Dept. to replace the signs.
7. Meetings & Conferences (to receive reports and announcements)
It was noted that NALC’s AGM would be on 5/10/13 – details to follow.
8. Allotments:
(a) To receive report re allotments (RW)
RW reported that two of the new plots had been taken. He would be liaising with the Clerk who would be sending out three warning letters to allotment holders whose plots were not being maintained to a satisfactory standard.
9. Village Hall:
(a) To receive report re Village Hall (PF)
PF had nothing to report to members.
10. Cemetery & Churchyard:
(a) To receive update & consider repair of War Memorial
The Clerk reported the following :- (a) the Heritage Lottery Fund gave grants for this work from £3k to £10k but required an education element to be incorporated into schemes. i.e. there would have to be a “learning process” involved as well as restoration work on the war memorial (b) The Parochial Church Council had stated that the memorial did not belong to the Church as it was paid for by public subscription and like most memorials its maintenance was probably the responsibility of the PC acting on behalf of the parishioners. It was also pointed out that some restoration work was carried out in 2003. (c) an inspection and written report from a stonemason would cost £50 – £60.
The Clerk informed members that in his opinion a stonemasons report was required before the PC could proceed further. This was agreed and the Clerk would contact Nick Hindle, a recognised expert in this field, to carry out an inspection a.s.a.p.
(b) To further consider extension to maintenance contract with T.Hadlow
Reporting back to members the Clerk informed the PC that Tony Hadlow (GardenAid) was happy to accept an extension of a further three years to his contract at the same price of £320 per calendar month (terminating 2016). He did however request small additional funding towards materials up to a maximum of £40 p.a. The extended contract and terms were accepted by members and the Clerk would inform Tony Hadlow accordingly.
(c) To further consider report from T.Hadlow re “dropped graves”
Estimated by Tony Hadlow to be around 15 graves that might be involved, members approved an additional payment of approx. £40 for turf. Members were appreciative of Tony Hadlow providing his labour free by incorporating the work into his normal maintenance schedule.
(d) To receive verbal report re Churchyard Public Liability Insurance
The Clerk was still making enquiries following what appeared to be a difference of opinion between the PC insurers (Aon) and the Church solicitor as to who should cover what.
(e) To receive verbal report on public notices re proposed work on trees
The Clerk had now returned the notices that had been displayed on the notice boards to the Diocesan Registrar in Norwich. He hoped permission to carry out the work would be received from them shortly.
(f) To approve area re interment of ashes in south section
Members agreed to the southern part of the new section to be used for interment of ashes. They also approved the use of the east bank in the new section for this purpose.
11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT)
PT reported the following :- (a) the committee was still awaiting quotes for the fencing (b) new equipment for next year was being planned (c) the memorial seat had been delivered (L.Woodhouse).
12. Weybourne Community Fund:
(a) To receive report re WCF (KM)
The Chair again reminded members of the next major event on 25/8/13 (Fun Day
13. To consider Nfk Coast Partnership questionnaire (circulated)
Information was still circulating and it was agreed to put this matter on next agenda.
14. To consider/establish a co-option procedure for councillors.
It was agreed the Clerk, liaising with KM & PF, would draft a procedure based on PF’s original document, for approval at the next meeting.
15. To consider Newsletter (PF)
PF would be circulating her final draft to members for approval.
16. To consider arrangements for NNDC Energy Box.
It appeared that the Clerk and the previous clerk both received a box. Members expressed concerns at the lack of interest from parishioners, the practicalities of storage and distribution of the box, and the difficulty of understanding the technical information contained in it. The Clerk was instructed to return one box expressing these concerns to NNDC, and WW would retain the other box for parishioners to use with a notice to this effect being placed on the notice board.
17. To receive General Correspondence (not included in agenda items above)
The Clerk drew attention to the following :-
Sheringham Shoal Newsletter, Aon Insurance acknowledgement, NNDC Tree Works applications being displayed on website, and various NALC information. All to be circulated in the red box.
18. Resolution re Public Participation (comments/other matters)
No members of the public in attendance.
19. To confirm date of next meeting – future agenda items.
This was confirmed for Wed. 7th August, 2013 – 7.30pm.
Further grit bins, and the rights and ownership of the footpath leading to the allotments would be placed on the agenda.
