Weybourne Parish Council
MINUTES of the Annual Parish Council Meeting held on
Wednesday, 2nd May, 2018. at the Village Hall, Weybourne.
Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally, Robin Woodhouse, Penny Taylor, and the Clerk. Also present were D.Young (NNDC), S.Butikofer (NCC), and one member of the public.
1a. To elect Chairman and sign Declaration of Acceptance of Office.
Pat Floyd was elected Chairman and duly signed her Declaration of Acceptance of Office.
1b. To receive and consider apologies
Apologies were received and accepted from D.Heley and A.Crawford.
1c. To receive Declarations of Interest on Agenda items
No interests declared.
2. To approve the minutes of the meeting held 4/4/18.
The minutes, which had already been circulated, were agreed as a true record.
3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.
3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) Big Society Fund to be maintained for another year but will probably cease after this with no funds coming from Norfolk CC. (b) land at Edgefield to be sold for housing (c) Free Workshop run by NNDC re “bidding for funding” on Community Transport.
*** S.Butikofer (NCC) reported on the following :- (a) bus subsidy reductions may be considered in future years (b) filming of Norfolk CC meetings was rejected (c) concerns re fly-tipping following the introduction of charges for DIY waste.
3c. To receive Police Report.
A “Cluster” newsletter had been emailed to members.
4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.89 (clerks salary), HMRC £62.00 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £33.52 (clerks expenses)
E-on £53.10 (electricity), Morston PC £57.69 (GDPR training),
E.Farrow £45.00 (VAS mtce), J.Green Payroll Serv. £70.00 (payroll fees),
Came & Co £899.15 (Insurance), Graphic Edge £15.30 (printing posters/agendas),
C.Goodwin £50.00 (mtce of website), T.T.Jones Elect £54.49 (light maintenance)
Norfolk ALC £167.61 (annual sub. 2018/19).
The payments above, as scheduled on the agenda, were approved.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
PF/18/0441; Extn at Leyford, Station Rd was approved – Noted.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To consider Norfolk CC consultation on draft Nfk.Access Improvement Plan.
Papers had been sent to members via email. It was agreed to carry this item forward to the next meeting.
(d) To receive update re Hornsea Windfarm.
No further news.
(e) To receive update re Affordable Housing
There was no further news from NNDC. Members noted concerns of a parishioner who had written regarding the community field. Members had also noted parishioners concerns re using the allotment site which had been discussed at the annual parish meeting when affordable housing was raised.
6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
It was agreed to carry this forward to the next meeting.
(b) To receive update re white line in Church Street
It was agreed to carry this matter forward to the next meeting. The Clerk was instructed to bring back to the agenda the Station Road white line which some people considered needed to be extended further east into Station Road.
(c) To receive update re “gates” on A149 near cemetery.
An acknowledgement had been received from Norfolk CC Highways in respect of the PC’s cheque and agreement to the scheme. The Highways Engineer should be in touch soon to progress this matter.
7. Meetings & Conferences (to receive reports and announcements)
PG, RG, PF, and the Clerk had attended a GDPR training evening at Morston.
8. Allotments:
(a) To receive report re allotments (RW)
RW reported that there were still vacancies on the allotment gardens. He was about to get Ed Farrow (local contractor) to tidy/clear some vacant allotments and help with the disposal of “green rubbish”. He intended to you use his truck to dispose of “other rubbish” such as metal and wood. The Clerk asked members permission to write off a debt relating to allotment rent after explaining the circumstances for non-payment. This was agreed by members.
9. Village Hall:
(a) To receive report re Village Hall
The Clerk referred to the report from the WVHMC which would be received by email in the future. A paper copy would be circulated.
(b) To note/consider email from Village Hall Management Committee.
The Clerk had forwarded to members a copy of the WVHMC’s reply to the PC’s communication dated 9/4/18. In it they had stated that they wished to “work together to formulate an operating agreement”. There had been no agreement or disagreement with the PC’s legal advice that was referred to in the email of 9/4/18.
10. Cemetery & Churchyard:
(a) To receive update re repair of roadside & verge adjacent to cemetery lay-by.
NCC Highways had agreed to carry out repairs. Noted.
11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported on another good bingo session for fund raising.
12. Weybourne Community Fund: To receive report re WCF (RW)
RW asked the Clerk to follow up on 10(a) as the WCF Community Fayre was approaching and the surface, near the field entrance, was in a poor condition.
13. Governance: To adopt Privacy Notice/Promise re Data Protection Regs
The draft GDPR Privacy Notice/Promise had been circulated to members. This was approved and would be put on the website.
14. To receive General Correspondence. (not included on agenda)
NNDC document confirming arrangements for the collection of waste at the cemetery
15. Public Participation (comments/other matters)
No comments on agenda items.
16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 6th June, 2018 (7.30pm).
The approval of the Accounting Statements, Governance Statement, etc. would be on the agenda.
